4 Google Keep Tips And Tricks For Better Notes, Lists And To-Dos

Mihir Patkar 29-01-2015

When you want take notes or write a list 3 Types of Lists That Actually Help You Be More Productive To-do lists are the ultimate productivity weapon. These to-do lists could give you all the power you need to get things done. Read More , it should be easy and quick. Google Keep, the Internet giant’s note-taking service, is renowned for those two qualities. It’s one of the best apps for notes and to-do lists. But it can be better.


Apart from the Android app, it works great in the Chrome browser Google Keep For Chrome: Your In-Browser Solution To Quick Note-Taking What are you expecting from Google Keep? Google Keep excels at being an exceptionally useful notepad that allows you to quickly add notes. Read More and as a web app, but that’s about it—there is no iOS app or desktop version at the moment. Regardless, Google Keep users will be happy to know that you can actually get more out of the app.

A Quick Overview Of Google Keep

If you don’t already use it, you probably want to give Google Keep a try. The app is fantastic to use for its quick note-taking, whether through widgets or by talking into your phone. It’s a clean and colourful interface that is pleasing to use repeatedly.

You can also set reminders for any note or list, either as a time-based alarm or as a geo-tagged note. So for example, your grocery list can be set to buzz when you are next in your local supermarket.

The web app requires you to be online, but you can download the Google Keep app for Chrome to use it in offline mode.

Mark Tasks By Colour For Sections (And Avoid Red)



One of Google Keep’s core features is the ability to add a colour to each note or list. It takes just a couple of taps to choose from eight colours: white, red, orange, yellow, green, teal, blue and grey.

Productivity expert Mike Vardy recommends colour-coding your tasks for easy reference. It’s best to keep it simple. For example, Vardy uses just four colours for four sections: personal, professional, “none of the above” and “finished”. In her article on fantastic Todoist filters to boost your productivity How To Set Up The Ultimate Todoist Filters In 5 Minutes So, you entered all your tasks into Todoist but the process of working through them is somewhat haphazard. That's because you probably don't have great filters. That's going to change. Today. Read More , our own Angela Alcorn recommends a similar approach of colour-coding your tasks.

Colour psychologist Angela Wright has spoken extensively about how colour affects your behaviour. Use her advice, but you should also avoid adding tasks in red. According to scientists, the colour red can keep you from performing at your best.

If you are using colours in your Google Keep notes and lists, you should definitely look at the Category Tabs extension for Chrome. With that, you can assign a category name to any colour, which shows up as a neat listing at the top of your Google Keep app. You can also hide any unused colours (like red, if you’re following what the study above says). This only affects the web app, of course, it won’t have any effect on how Keep looks in the Android app. But hey, it’s still one of the best apps to manage to-do lists on Android The 10 Best Android Apps for Managing To-Do Lists Looking for the best to-do list apps on Android? Check out these great task management apps that let you stay on top of your tasks. Read More .


Add Tags To Your Notes For Easy Searches


Even if you colour-code your notes to split them across categories, you will sometimes have overlaps. Just like websites use “categories” and “tags”, you can do the same.

Google Keep doesn’t have a tagging system built in, but that doesn’t mean we can’t create our own. It’s the same principle, but with a twist.

In Google Keep, the “#” of a hashtag doesn’t really help if you want to search later. For example, if I tagged a note with “#MakeUseOf” and if I had written “MakeUseOf” in some other note, then searching for either term will show the other. This isn’t efficient search. Instead, you have to trick Google. Since it discounts the # character, replace it with a letter.


Tag your notes and lists by prefixing them with “q” instead of “#”. So for example, instead of “#MakeUseOf” as a tag, use “qMakeUseOf”. It’s a small change, but it’s effective.

This idea is especially useful when you realise that Keep doesn’t delete your notes, it archives them instead, so you can always dig through your history to find the right note if you tagged it well.

Turn Real-World Text Into Digital Text, Anywhere


A while back, Google Keep added an OCR feature. OCR, or Optical Character Recognition, lets you take a photo of text in real life, which smart software then turns into digital text. Basically, Google Keep can “read” text from an image and turn it into editable text.


The technology is nothing new, but Keep’s OCR is among the best in the business. Plus, because it’s cross-platform, it actually increases its value.

For example, if you have a business card in front of you and you want to feed its contents into a spreadsheet on your laptop, just take a photo of the card with the Google Keep Android app. In options, choose “Grab image text” and Google will smartly read the photo’s contents to give you the text. The note is automatically saved and synced, of course, so just open Keep in a browser on your laptop and copy it.

Download Voice Recordings On Your PC Or Use It As A Shared Clipboard


The Google System blog actually has a bunch of cool tricks for Keep, one of which stood out. If you want to record voice on your desktop or laptop but don’t have a microphone, Google Keep is a shortcut.

Download voice recordings: Open Keep in a desktop browser, click a note, mouse over the voice recording and click “Download”.

Similarly, you can also use Google Keep as a shared clipboard. Copy text or a link into a note on your PC, open it on your Android phone. Of course, you’re much better off using Pushbullet to sync your Android and PC Pushbullet Puts Your Android And PC On The Same Wavelength Find out how you can keep your Android perfectly synced with your PC -- push your phone's notifications to your desktop, share files, and much more! Read More , but Keep is a nice backup in case of a jam.

Bonus: Put It Into A Panel


If you don’t want Google Keep as a separate tab in your browser, there is a quick fix. You can turn Keep into its own Panel with an extension.

Firefox users need to download GKeep Panel to add a Google Keep button in their toolbar, which gives you a dropdown panel of your notes with a click.

Do You Use Google Keep?

We want to hear from you, readers. Do you prefer to keep things simple with the new and improved Windows Notepad. Are you a Google Keep user; perhaps switching from another to-do app How to Stop Switching To-Do Apps (And Find the One You'll Love Instead) Changing to-do list apps is not good for your productivity. Here's how to find the perfect to-do list application for yourself. Read More ? What do you love about it? And if you aren’t yet on board (maybe you prefer Evernote Google Keep vs. Evernote: Which Note Keeping App Is Best for You? Confused between Google Keep and Evernote? We compared the two to help you decide which one is best for you. Read More ), what’s stopping you?

Related topics: Browser Extensions, Google, Note-Taking Apps, To-Do List.

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  1. Podunk Princess
    February 24, 2020 at 3:47 pm

    Just recently switch from Color Sticky notes app to Google Keep because of the versatile sharing options.
    However, my husband does not seem interested in joining me and rarely check his email. Additionally, I receive an error message when attempting to share via FB messenger. So, in that aspect, much disappointing.
    Albeit, I enjoy all the other features at the moments.

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  4. Andrew
    March 14, 2019 at 1:53 pm

    Looking for a To-Do/Note app that does something Evernote, current main driver, and many others don't do. So I loaded the app for a spin but right away found something that should be basic, not working (at best, not very intuitive if function does exist). Constructed a note with list of to-dos with check boxes using microphone. Went back to add more items and in typical Google fashion, microphone icon is nowhere to be found (except the one on my SwiftKey keyboard. If this app is as great as you say, why such a simple, basic and obvious oversight? You spent half of your 'review' discussing colors and how productive they are to use on notes. Big deal, dozens of simple apps provide that option. Reason why I am looking for possible replacement to Evernote is that I have need to be able to check off items and have them group to the top of the list or bottom, doesn't matter. And as I finish with an item, remove check and have item return to original place. Best example is shopping list with several groups like vegetables, fruit, nuts & seeds, general items, etc. Does Keep do that, no. Google releases so many products but also "kills" a lot too. Seem to never truly finish any to the point where complaints and/or feature suggestions dwindle down to almost zero. Another example is their office apps, docs, sheets,etc. Been using LibreOffice on desktop for years, prior to that MS Office before retiring. LibreOffice looks and functions like MS Office, prior to the 365 version which is weak like Google's and thus frustrating. So please, next time you talk-up features that work, try to mention those that don't or are missing cause there are plenty. Using these products feels like I've gone back to early 80's. Sorry, color coding notes just doesn't make up for all the basic things that are missing or broken. PS..this was not meant to put you down,you didnt make the stuff.

  5. Nettlebay
    February 7, 2019 at 7:12 pm

    I use more often Google Keep since several years in Linux as a webapp with Surf-Browser. But I have installed recently "Remember The Milk" to try it (Linux & Android). I use also (sometimes) SimpleNote (Linux & Android).
    Do you know? A Google Keep app exists in Linux Manjaro and Arch: yaourt -S google-keep-desktop (and "Remember The Milk" too).

  6. Helen
    January 18, 2019 at 3:17 pm

    I have noticed that when I go to put my notes into a doc I lose the color? Is there anyway to hold the color? It would work really well when working with students.

  7. Mike
    September 29, 2018 at 6:25 pm

    When I touch a word in Keep, it underlines it. Is there some feature that can then be applied? I find it annoying that when that happens, it puts the cursor at the end of the word rather than where I touched it and want it.

  8. Ann
    June 6, 2018 at 7:42 pm

    This app is totally useless to me on Android because it autoscrolls furiously whenever I try to add any text. It jumps on each character so I cannot see what I'm typing. This only happens on my Android tablet and only in Keep, not in any other app I use every day. I've tried it with other keyboards, thinking maybe Samsung keyboard wasn't compatible but it happens no matter which keyboard I try. Since I can't get an answer from Google about this, I am uninstalling and will not use any Google text app ever again.

  9. Gary Wearne
    March 13, 2018 at 6:38 am

    Like Google Keep... thanks :-)

    any chance of adding to the search function - a search for the due date

    for example if a user typed in 20 Jun - the filter would also display any notes with a due date of 20 Jun

    thanks Gary

  10. Bhagyesh
    January 27, 2018 at 3:24 am

    Hi Everyone
    I am using google keep decently. With increasing usage, my lists are increasing in count as well as length. Even in one specific 'label' the count is ever increasing. I am not able to fine following two features
    A- How to change display sequence of each individual list as per my priority.
    B- If a list has 20 items, even its preview is pretty long and making it difficult for me to search others. As i have to scroll more now.

    Can anyone help me on the above two points please.


  11. Richard Pozzebon
    January 17, 2018 at 2:44 pm

    I use Google Keep for many lists and ideas. One thing I would like to see is a grid so I could easily keep track of costs of a specific item, or names and birthdates. Similar to a spread sheet.
    Thanks Richard

  12. D Park
    December 25, 2017 at 9:46 pm

    I just started to use Google Keep. So far, it works perfectly for my needs.

  13. Yaacov Koren
    December 4, 2017 at 9:53 pm

    * Whay in Google keep i cannot bold any leter?
    * Whay i cannot choos a fonts?
    * Whay i cannot choos more colors for the sheets?

  14. Clay D. Nichols
    October 18, 2017 at 1:08 am

    I'd love a one button "take photo as note".
    Currently to add 3 pages as photos to Keep it's 18 clicks.
    It's 2 clicks with Evernote.

    And I gotta say, the primary use of this (for me) is to digitize the reams of papework I get for and can't manage to just toss (reciepts for car repairs, kids report cards, etc. etc.)

  15. Jackie
    September 14, 2017 at 7:57 pm

    I MUST be able to alphabetize my lists. Can't believe this simple function isn't available. Considering using a different app that enables alphabetizing. Also, no search function? These are so basic!

    • BW
      February 1, 2018 at 2:52 am

      You can alphabetize your list(s) your self by dragging each line to where you want it. So far Google doesn't alphabetize automatically or by request.

      The search function searches ALL the notes and ALL the info inside each note.

  16. Dan
    August 25, 2017 at 6:03 pm

    Google Keep is fantastic...except for the seriously annoying automatic double-spacing that it does with virtually anything that is copied and pasted into a note. That mystifying and persistent annoyance makes it almost unusable. But I haven't given up on Google yet.

  17. Jayesh Vyas
    August 4, 2017 at 4:41 pm

    It's an excellent and very useful. Only one thing missing is we can not sort to do list according to due time.

    • skobola
      August 16, 2017 at 6:13 pm

      I believe that NOTHING can be sorted in any way, including your "to do list according to due time".
      Also, I think that search feature would be more than useful, and especially when lists like (grocery) shopping ones may have quite a number of items, where some of them may be duplicated.

      • skobola
        August 16, 2017 at 6:15 pm

        I believe that NOTHING can be sorted in any way, including your "to do list according to due time".
        Also, I think that search feature would be more than useful, and especially when lists like (grocery) shopping ones may have quite a number of items, where some of the items may be duplicated.

  18. George
    July 19, 2017 at 11:04 pm

    I wish handwritten Google Keep notes would synch better. They're very haphazard. Sometimes they synch with my other devices (all iOS) and sometimes they don't. That pretty much makes the handwritten notes useless.

  19. Femi
    June 30, 2017 at 2:59 pm

    sometimes I type on my google keep and I just can't find what I've typed after closing the application. Please, is there a way to retrieve such?

  20. Andy Galas
    May 19, 2017 at 6:25 pm

    I found a way to sort notes in Keep which works for me. First, I start my notes with a date, ex. 17-05-19 (YY-MM-DD), then the note. I label my notes to be able to find them easily by subject.

    **If my note needs to be moved down or up on my note list, PRESS SHIFT+J or SHIFT+K. This moves the note where I want it. Voila! (above example works in Chrome) Hopefully this helps you sort your notes how you want them.

  21. Kevin Dillman
    May 5, 2017 at 5:18 pm

    I do use Google Keep as one of my main note taking apps. There is only one thing I would like that is not currently in Keep. That is the ability to Fold or roll up to a heading.

  22. Veronique
    April 7, 2017 at 9:25 am

    Google voice used to default to 'keep notes' for my shopping lists but it's suddenly stopped, how do I set it as default again? Thanks

    • Kevin Dillman
      May 5, 2017 at 5:22 pm

      It would be nice if Google provided us the option of where to store the list. Unfortunately, they are not doing that.

  23. Rick DiVita
    March 31, 2017 at 4:54 pm

    Thanks for the useful tips. I am a big fan of Google Keep. I've used its predecessors too, and this is the best yet.

  24. Ellis
    February 25, 2017 at 8:56 pm

    Great article! I've been using Evernote soley for a grocery shopping checklist that will sync between my computer and my phone, but I would prefer to use Google Keep instead, since I am already deeply embedded in the Googleverse.

    I installed Keep and made a grocery list but I find that when I put a check in the checkbox of an item on my list, Keep greys out that item and puts a strikethrough through it. This is annoying because I check the items that I need, and uncheck them when I'm at the store and I put them in my basket. So a check on my grocery list doesn't mean I'm done with the item. It means I need to buy that item.

    Is there any way to stop this grey-out and strikethrough from happening to checked items (or has Google created YET ANOTHER product that is almost awesome, but not quite because of a frustrating lack of flexibility and individual customization?)

    • Nette
      March 25, 2017 at 6:07 am

      I also use Google Keep for my grocery shopping.

      You can do your grocery shopping the other way around. Since you've already made an extensive list, check all the items from your grocery list so that Keep "greys" them all out and transfers them in the bottom. Then, from the "greyed-out" list, just uncheck the items which you need to buy in the supermarket so that it goes back to the top. Check the items which you already put in your cart so that it is again greyed-out with strikethrough.

      The solution I'm offering is the exact opposite from what you are used to. But give it a try.

      • Lydia
        March 22, 2018 at 3:36 pm

        that's a great tip, thanks ! I am using it now and it is much easier

    • Irina
      April 8, 2017 at 12:40 pm

      do it another way around! keep all items you usually buy as greyed out, and when you prep your actual shopping list just tick them!

  25. Tefkros Symeonides
    February 22, 2017 at 7:19 am

    I run my life on it. Everything. But I need some improvements to save me from these serious annoyances: (1) You can't mark and move or copy an ITEM from one "checklist" Note to another. (2) You can't mark and move or copy a BLOCK of items within a "checklist" Note. (3) The absence of a proper and complete UNDO feature is criminal! (a) There is NO UNDO on keyboard backspace or delete or paste. So it's too easy to unintentionally permanently lose characters that you might have nowhere else. (b) There is an inadequate one-level undo on Item deletion, but it disappears upon the next keystroke or within a few seconds.
    Nevertheless, I run my everyday life on this app.

    • Kevin Dillman
      May 5, 2017 at 5:28 pm

      I completely agree with the lack of undo. I wouldn't mind having to save changes or having the option to revert when closing a note.

      As far as copying items from a checklist, you can do the following:
      1) Hide checkboxes
      2) copy as much as you want
      3) paste elsewhere
      4) show checkboxes
      It is a bit of a work-aound, but it does get the job done.

  26. cj
    February 14, 2017 at 7:43 pm

    Google Keep is awesome, and I use it a lot. But it really needs the ability to alphabetize. Without that, my grocery list is a mess and very clunky. Try it yourself for real, Google devs!

    • BW
      February 1, 2018 at 3:02 am

      You can alphabetize it yourself by dragging each line item to where you want it.

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  28. Rick
    February 3, 2017 at 7:16 pm

    I would love a way to merge notes that are similar or have the same title.

    • TJ
      February 7, 2017 at 3:24 pm

      I totally agree.

  29. esteri
    February 3, 2017 at 3:57 pm

    Hi, wondering if anyone is having trouble with going to your google keep note the next day only to find out the hour you spent editing a detailed note is not longer there. This is not something you can recover in trash because it wasn't a deleted note just all my brain work gone because I thought it all went into the newer version of my note. Can't find help anywhere!! I usually do click on "done" but shoudn't it save my edits regardless?. I find now I have to make duplicate copy through the day to make sure I have a back up copy in case the edits don't stick! WOuld appreciate any help on this!!

  30. Mary Beth
    December 27, 2016 at 9:37 pm

    It needs to have alphabetical sorting...please.

    • bellen
      July 14, 2017 at 8:28 pm

      Even though each Keep note has a place for a title, why does it automatically place the cursor on the list, requiring me to tab backwards to create the title? Is there a way to have the cursor set to start at the Title/Top of the note?

  31. David
    December 6, 2016 at 5:59 am

    We need to be able to keep the shopping list awake when using it in Google Keep. When you walk down the aisle looking what's on the shelf then look at your phone it gone to sleep.

    • Nette
      March 25, 2017 at 6:16 am

      when you're shopping and don't want your screen to go to sleep, just go to your android Settings, click Display, click on Sleep and then choose Never.

      This way, your screen won't turn off until you press the Power Key to lock it.

    • Kevin Dillman
      May 5, 2017 at 5:32 pm

      There is also an Android app named Caffeine. It will allow you to set a time for the screen to remain awake without changing settings.

  32. Michael
    October 8, 2016 at 2:21 pm

    We started using Google keep at work just under 1 year ago and we joke that we probably hold the world record for the most Google keep notes... Approaching 10,000. Our company runs on Google keep.

    One piece of functionality that we will like to have added is the ability to search for exact characters when searching for product IDs within Google keep lists. So if I am searching for "AL 6061 PLT 0010" I want to find the lists that contain exactly that. Right now, if a list contains "AL 6061 PLT 0500" and "HR 1018 BRD 0010", the list will pop up when searching for "AL 6061 PLT 0010".

    Also, another critical improvement would be speed on the app. We have 3 tablets and 4 phones in the warehouse running nothing but Google keep app and in time it has gotten very slow. The desktop version is quick as lightning but cannot be used on the phones.

  33. Steve Rosar
    October 5, 2016 at 8:50 pm

    I use that exact same command and it just opens up Google Chrome and performs a Google search. For instance, I have a list named and labeled "wishlist". I just said "add bicycle to my wishlist" and it performs a Google search with that exact phrase. Thank you for your feedback, maybe something is up with my phone or my app setting.

    Anyone knowho what could be preventing Google from adding items to my lists??

  34. Steve Rosar
    October 3, 2016 at 2:45 am

    I love everything about the app, and the direction Google is going as a whole regarding apps and their integration.

    I do wish I could get one feature working (If it's possible) and that is to add items / notes to my list of choice via Google's "ok Google" feature. For instance, you can add an event to your calendar (which is my work calendar, immensely usefull) by saying "add an event to my calendar " , it then prompts you for the day time and event title. I would love to add items or whatnot to my Google keep app by doing a similiar voice command. Saying "Add item to keep" would trigger the prompts to let me choose which item and which list or a new note it would be under. Anyone know how to do this ??


    • lisa
      October 5, 2016 at 8:40 pm

      I say "ok google" then "add bread to my grocery list"....if I don't have a list created named grocery list Keep makes one and adds the item, if I already have a list created the item is added...each time I am shown a preview of what I added and to which list. Hope this helps.

    • lisa
      October 5, 2016 at 8:45 pm

      In case, my previous reply didn't go through...."ok google"...."add bread to my grocery list"...Keep will create the list "grocery list" and add the the list whatever you want...have fun with it, you'll see the options are endless. Music list I think was the only title I couldn't so I just made it my "tunes list"....

  35. Lynn
    September 22, 2016 at 4:01 pm

    I LOVE Google Keep. I originally used it as a way to keep various shopping lists shared with my husband so he could add to them and use them if he was the one going to the store. But since then, I'm just starting to use it as my bullet journal. I use a tag with the year, and have different notes and lists to align with Ryder Carroll's bullet journal layout. I like paper planning (I really love the feel of the paper and taking a pen to paper), but I'm hoping this works out so I don't have carry around a notebook.

    • David
      November 4, 2016 at 11:06 pm


      Are you still doing this? I had the same idea but haven't quite figured out the details yet. I would love to get some more information about your setup.

      • Lynn
        November 6, 2016 at 7:07 pm

        Hi, David,
        Yes, I've been using this for a couple months now, and I'm really liking it, but am still working out details as well. I’m still a paper person and do miss writing things down in a notebook, but this is much more practical and quicker. I also don't exactly use Ryder's version (even with paper, that didn't exactly work for my needs) For many of the 'pages', I use individual note pages. So, far, here is what I have implemented:
        - Index - I don't really use this, and electronically, I really didn't need it. (Labels can help with this)
        - Future Log: I have note page that lists out the months and left spaces between the months.
        - Monthly Log: Each month has its own note page (I used Excel to create the day number series, and I also added a letter for the day, which I just copied and pasted into the note). This is something I didn’t use with my paper version, preferring a grid calendar (I’m more visual and like to see the layout of the days), but that’s not really practical with Keep, so I’m giving this a go. I have a calendar app I like, but the monthly logs are useful for noting non-appointment related things. Right now, I only have work holidays and vacation days I’ve taken so far. That said, I do use a separate monthly log (same format) for what we had for dinner (it helps with planning variety :)
        - Daily Task: I don’t use this the same as Ryder. I have a task list called To Do for the current week. It’s undated and is a perpetual weekly list of tasks. Because all lines have to have a checkbox, I have a line with *** M O N D A Y ***, etc with some blank lines in between to add tasks. I use this same task list over and over, just adding items and checking off items I've completed, eventually deleting them. Above the Monday, I keep some blank lines where I add items that don’t have a specific day I need to do them, and I have a section at the bottom for things I’ll need to do next week, until I move them up to the main section.
        Some notes/task lists I have that are unrelated to the official BJ, but are useful for me:
        - Two note pages called THIS WEEK and NEXT WEEK with just generic reminders of things. It could be something like Make apt with ***, or Lunch with ***, or Sale at *** begins.
        - I have a note with a reminder called Don’t Forget that I have pop up at 6pm each night. I use this for work related reminders, like 8am meeting on Wednesday or Work lunch, don’t take a lunch, etc. My Keep bujo is not work-related, and since I’m not putting work-related items on my personal calendar, this is useful for reminding me of things that are work related. It would be nice if the reminder could be more customizable so that I could pick it to only pop-up Sunday through Thursday, but I’ve not found at way to do that.
        - Meal planning: I have another note where I plan out what meals to make for the upcoming week
        - Shopping Lists: These are shared with my husband so either of us can add something. I have one set up for each type of store, except for grocery, b/c I shop the sales fliers, which is specific to the store name. So, I have a shopping list called Home Improvement, rather than a specific store name, so I don’t have to move items between lists and it minimizes how many lists I have. In this list, I do have separate areas for each store in that one list.
        - Mail List: Anything we buy online is listed here and I update the entry when I know what date it will be delivered.
        I have been experimenting with using labels more. For example, all bullet journal related items are labeled BuJo. My meal planning related lists (which include my grocery store lists) have a label Meals. The two main grocery stores I frequent also have the label Grocery, so that when I’m grocery shopping, I can just view items in my grocery label and only see two items, and while I’m in one of the stores, I can see what I had listed for the other and decide if I should just pick it up in the store I’m in).
        Hopefully, this helps and isn’t too much of a ramble.

  36. Michael
    August 12, 2016 at 8:46 am

    Just (8/12/16) discovered Keep and really like it . It has a lot of short comings but its simplicity is very appealling. I wish there was an import feature, copy and pasting all my Outlook notes, evernote notes etc is a pain.

    One tip I have discovered is that if you start a note (either typing or copy and paste) with a label that you have already set up then Keep automatically adds the label using the first word. For example type:

    Recipe Apple Pie

    Then Google Keep will add the label Recipe. If you then delete Recipe so that you are left with just Apple Pie, the label remains.

    This works if typing in the title or the body of the note

    • Clifford Carter
      November 27, 2016 at 5:26 pm

      Michael, Thank you very much for the label tip.
      I am slightly disabled with arthritis in my hands, so the less typing the better!

      Now if Google would only implement "sort notes by colour" (promised in 2013 ) I would be happy thank you once again for the label tip.

    • Moi
      January 20, 2018 at 7:38 pm

      Never seen that. Can't make this happen.

  37. Jyothiraman
    August 11, 2016 at 7:53 am

    I am looking for option to pin contact numbers so i can follow -up with my clients without going through my contact list

  38. Jim
    August 8, 2016 at 3:54 pm

    I would like to move Notes from one list to another. Project management requires Different stages of completion and This requires different lists for each note. I am currently using copy feature and creating a new note in the new list.

  39. Anonymous
    July 25, 2016 at 3:11 am

    I have only just started to use KEEP daily and I have just installed the Coloured Category Tabs extension. My problem is that it does not show up on the top of the screen like in the images. And also, isn't it the same as the coloured lables feature that is already standard? Please help somebody! Thanks!

  40. Moez Trabelsi
    June 8, 2016 at 3:09 pm

    I love google keep, and it become more practicle since they added a google chrome extension. Based on google drive, wich means allow sharing and collaboratives notes.

  41. Graham
    May 25, 2016 at 9:01 am

    Loving Keep. However i use a lot of llinks embedded in the notes. Anyway to alais the links? Save space and make the link easier to understand

  42. blabla
    March 1, 2016 at 11:24 am

    There is one problem with Google Keep - it can't make voice notes without internet connection. If this simple feature would work offline (no voice to text translation, but just simple voice recorder), then Keep would be the top app. So far OneNote from Microsoft leads.

    • John
      October 18, 2016 at 6:49 pm

      Voice recognition requires a LOT of computer power to do well. Phones don't yet have that much power. So under the hood, (as I understand it) the software ships your recorded voice to the google servers which crunch the recording and convert it to notes.

      TLDR: It's not possible without a connection.

  43. Max Green
    February 24, 2016 at 8:00 pm

    I have been using Microsoft Onenote which has notebooks, sections, and then within sections notes. The great thing about it is Onenote lets me order my notes by just dragging them up or down a section tab. This is essential for me. I'm a writer, and use each 'note' as a plot summary, with Sections as Acts within my novel. With Keep, is there any way to order notes, not just tag them? I'd like to be able to drag them up or down in order. Or do I have to number each note manually?

  44. Gemma
    February 16, 2016 at 2:41 pm

    I need sublists. Is there a way to create them in Keep?

    • Kevin Dillman
      May 5, 2017 at 5:37 pm

      One a checklist you can indent and the indent will remain upon pressing enter. When you are done with the sub-list you can unindent.

  45. robbieb
    February 7, 2016 at 5:04 pm

    I need to import pictures from the web, not just my photos. Is there a way?

    • lisa
      October 5, 2016 at 8:48 pm

      I either screenshot and pull it from my own photo gallery or sometimes I have luck with long pressing the photo (on my phone) and I get the option to save the's possible, just fool around with it. I learned alot of tricks from searching "organizing with google keep" in youtube.

  46. gadgety
    January 8, 2016 at 8:30 pm

    I've been using Keep ever since they introduced it, but it didn't really gel until multiple tagging was introduced since it enables sorting. More so than the colors which I find a nice addition, but limited. Since multiple tagging was introduced Keep has become addictive and very powerful.

    The only really bad thing is it's isn't 100% stable in it's synchronization. I've lost my tag structure three times, having to establish it multiple times. Google is not transparent with how the synching works, and hence no explanation of what made it go awry. Support seems non existent. There's also very little knowledge in the user forums beyond the obvious. The fix? Delete on the phone/tablet and reinstall. So much for the obvious.

  47. Salem
    January 4, 2016 at 3:27 pm

    Folders would be nice.

  48. Michael
    December 29, 2015 at 2:19 am

    I would like it to alphbetize the list

    • oeschmid
      January 10, 2016 at 8:29 pm

      I too need to alphabetize the lists! please make this a function soon!

  49. Anonymous
    December 22, 2015 at 10:48 pm

    +1 for Google Keep, though I find it to still have trappings of stupid design concepts fostered by material design. The "keep it simple" mentality is so misguided when put in the hands of many developers. Here's a simple example from Google Keep, but you can find it all over the place in apps, web, etc.

    The unlabeled options icons at the bottom of each note will be a mystery to novice users. Oh I know, those ignorant people, right? Make them ask for help or get frustrated or just say 'screw Google Keep' -- who cares what they think? (If you agree with this 'screw the novices' pov, then you've never had to be a tech support provider to a school or business).

    Though there is ample room across the bottom of the note for more icons, Keep only shows 4 of the 8 possible options, and of course, not the 4 that you might want... those other options are in a drop down list, if you're not a novice and don't understand that vertical dots means 'drop down list', if you're not a super novice and don't know what a drop down list is. Ah yes, screw the novices. And double screw tech support providers. I keep forgetting.

    I'd be willing to bet that most Keep users don't 'share' notes very often, if at all. I'll also bet that it's fairly rare to use Keep as a 'reminder' system -- we've got better tools for that. But those 2 options are forced on users as the first level choices, putting useful options like 'labels' buried in the 3-dot drop down.

    Ok, so these comments are probably less about Keep and more about the trend towards silly over-simplistic misguided UI fostered by material design that favors white-space over function. Here's a secret that nobody knows: "You can have both! White space AND function." Shhhh... don't let Google know, it might empower people. That'd be bad.

    • Michael
      December 29, 2015 at 2:21 am

      My wife and I share the grocery list. It works really well for that

    • Anonymous
      December 29, 2015 at 5:12 pm

      I apologize for the rampant snark-factor in my comments. Sometimes UI design choices these days are, to my sensibilities, inexplicable and counter-intuitive.

      • gadgety
        January 8, 2016 at 8:47 pm

        Greg, I agree in principle with your snark, and my take is it's got to do with Google's whole attitude. I suppose it comes from having billions of customers, and 100 or so for Keep alone. In addition to the UI comments you have I'd like to add that there's also some inconsistency between the phone/tablet Android version and the PC version.

        • gadgety
          January 8, 2016 at 8:47 pm

          100 million*

  50. Popovici Diana
    December 11, 2015 at 10:44 am

    I'd like to merge 2 notes

    • Anonymous
      February 20, 2016 at 4:51 pm

      You can't do this directly in Google Keep yet. But One tricky way can help you – Select your notes > open option menu > click or touch "Copy to Google Docs option. So all selected notes will be copied to your Google Drive in Google Docs format. Then you can copy back to your merged note to Google Keep.

  51. allbenatt
    December 5, 2015 at 4:13 pm

    I'd like a menu item that moves the current note so that it is the first tile in the main notes view. It can be a pain to click-and-drag a note all the way to the top sometimes.

  52. Don
    November 23, 2015 at 3:23 pm

    Is there anyway to add a link to a note. Say if I want to get google educator certified and have that in a checklist and I want to have the word (or item) be a link. That would be helpful.

    • Fegg
      January 18, 2016 at 8:41 am

      A typed in URL will behave like a URL when clicked. But you cannot have alternative text; just the URL.

  53. Vincent Graziano
    November 16, 2015 at 7:03 pm

    Yet another request for alphabetical order!

    • Fegg
      January 18, 2016 at 8:47 am

      Work around: Convert any text note to 'Show tick boxes' format; then move paragraphs.
      But: A-Z is not useful for many instances ... white sugar, castor sugar, brown sugar; plain flour, wholemeal flour; bread flour ... I don't want in A-Z.
      If a list becomes very long ... like volunteers for the litter pick-up campaign ... then you might consider migrating the note to gdocs or gsheets.

      • Angie
        December 26, 2016 at 2:46 pm

        Fegg: using the checkboxes is a great workaround! Thanks!

  54. Anonymous
    November 10, 2015 at 9:13 pm

    Something else that would be awesome:
    Be able to drag 'n' drop list items from one list to another.
    That way you could - for instance - create lists for: ideas, todo, working on it, needs reviewing, done.

    • Kikita
      November 13, 2015 at 4:11 pm


    • Fegg
      January 18, 2016 at 8:39 am

      Workaround: Convert the note from 'Show tick boxes' to ide tick boxes' ... several paragraphs can be copied at once.

    • Vanessa Feghali
      March 16, 2016 at 3:59 pm

      You just described "Trello" ! Download it.

  55. Anonymous
    November 10, 2015 at 8:50 pm

    +1 for the ordering of lists.

    Another thing:
    I would like to use the color option. But the colors are just too in-your-face making the notes hard to read. I would like to see a friendlier (toned down) usage of the colors, like:
    [Broken URL Removed]

  56. Anonymous
    October 26, 2015 at 12:21 pm

    Does anyone know if there is any capability or plans for linking a single note or checklist to another. For example creating a master checklist with all my tasks then using that checklist to link to more detailed checklists?

    • Fegg
      January 18, 2016 at 9:01 am

      Use in a browser. Each note has a URL of its own.
      Copy the URL.
      Create a new note titled 'INDEX'.
      For each line in the note, add a lead in text 'ToDo at home'.
      Paste the URL ''.
      But each link when clicked will exit the Keep app and open in your browser.

      Alternative ...
      Include a unique #Tag for each of the notes on your projects and other attributes.
      Use the search function to recover your notes:
      #Widgets #South; or #Grommets #South; or #Widgets #West; or whatever

  57. Anonymous
    October 22, 2015 at 2:16 pm

    I'm using Google Keep quite a lot now. I'm recommending it to my work colleagues. It would be a great help if it was possible to order lists alpha-numerically, as suggested by Lee Long.

    • Mihir Patkar
      October 26, 2015 at 11:45 am

      Aaaand one more! All right, I'm going to email the Google Keep devs and ask them about alphabetical order, citing this list of comments :)

  58. Anonymous
    October 20, 2015 at 1:11 pm

    I take alot of notes and have used various note taking apps until I found Google keep. It is easy to use and I like the layout. The only thing I wish it had was a simplified list view option with just the note titles, in alphabetical order. I cannot remember all the titles, color, or tags of the many notes I take, so to have a "quick list" toggle would be great to find older notes.

    • Mihir Patkar
      October 26, 2015 at 11:44 am

      Yet another request for alphabetical order!

  59. Anonymous
    October 7, 2015 at 4:05 am

    Please add a feature where you can anchor notes! There are some notes that I want to stay in the same location when I am viewing it on my phone, and I hate it when I add a new note or switch something around, but then the placement of EVERYTHING else changes as well. Either anchor some notes, or just change the location of one at a time.

    • Mihir Patkar
      October 26, 2015 at 11:43 am

      I think anchoring a note might prove too difficult, but pinning it to the top might be possible.

  60. Anonymous
    August 18, 2015 at 12:49 pm

    I want to add that I love Keep! It's on my phone, and PC and a tablet that's always on the kitchen counter. If we run out of something, it can be added immediately to the list. My wife uses Apple, but she can access it on Chrome on her Macbook and add things. I love some of the recent additions as well. Being able to add a picture is cool because sometimes I don't have even a second to write a note, but I take pictures of things and add them as reminders!

    My only complaint is the inability to Alphabetize Lists! When I check off something on the grocery list, it just drops down to the top or bottom of the list. What would be helpful would be to have checked off items in alphabetical order so I could find them more quickly. Especially since I have so many items on the list now!

    • Mihir Patkar
      October 26, 2015 at 11:43 am

      Oooh good one!

  61. Anonymous
    August 17, 2015 at 5:38 pm

    I'm just getting to know Google Keep. I've been using Tasks and the Task widget for some time now. I like that it's integrated with my Google Calendar but it's also rather utilitarian. I can set a date and reminders, but navigation through all of my Task lists is cumbersome. I like how I can see the different notes at once on Keep.

    Evernote (and even OneNote) on the other hand are more than I need. My life just isn't that complicated. I'm going to give Keep a chance, but what I'm seeing so far tells me I'm going to really like it. I hope down the road that Google will let Keep and Calendar play well together.

    • Mihir Patkar
      August 18, 2015 at 12:17 pm

      "Evernote (and even OneNote) on the other hand are more than I need."

      I think this just perfectly sums up who Keep is for. I couldn't have said it better myself, Kathy, I appreciate your comment :)

  62. Anonymous
    July 1, 2015 at 3:39 am

    Alphabetize Lists!

    • Mihir Patkar
      August 18, 2015 at 12:17 pm


  63. Anonymous
    June 9, 2015 at 4:06 pm

    It would be nice to be able to set a date for a list item inside a note and have it show up on the google calendar!! Have so long looked for tasks to show up in the calendar if you want to set a specific date for that one task to be done. Love the category update !!

    • Mihir Patkar
      August 18, 2015 at 12:18 pm

      Hmmm I haven't felt the need for that yet, but I get where you are coming from. I think it's because I use Wunderlist, Any.Do and Google Keep in tandem that I find no need for this. But if Google Keep was my single to-do list, then it would make sense.

  64. Anonymous
    June 5, 2015 at 11:01 am

    I'm an enthusiast Google Keep user and I'd like it to be evolved continuosly.

    • Mihir Patkar
      August 18, 2015 at 12:19 pm

      Got any suggestions on what that next evolution can be, Bernie?

  65. gadgetymv@
    May 4, 2015 at 11:01 pm

    The latest update, of March 2015, enabling multiple tagging is such a huge improvement it's unbelievable. Before, Google Keep had potential, now it's realized. I think a lot of todo and outliner apps are facing huge competition after this update. One feature remaining is how to IMPORT list for those of us who want to migrate from our existing tools. I might try the OCR feature for that.

    • Mihir Patkar
      August 18, 2015 at 12:20 pm

      You know what? With all to-do lists, I think importing is the bad way to go. It's better to start afresh. Just take a week to finish off your other list (usually, a week is sufficient, trust me), and then create a new list in a new app. Fresh start.

  66. Lee
    April 27, 2015 at 6:13 pm

    I'd like to see a definition and examples of a Google Keep Note, Label, and Item. There is documentation about how to change colors, add items, etc. but no explanation of what they are and how they differ.

    • Mihir Patkar
      August 18, 2015 at 12:24 pm

      So this article was written before Keep added Labels, which is why we don't cover it here. Tags in the above article are the same things as Labels--just that labels are officially supported now, which makes it easy to cross-categorize notes.

      A note is a virtual sticky note, written in the form of paragraphs, photos or a list. Each Google Keep note is separate from another.

      Any one entry in a list is an item.

      Does that clear it up?

  67. Dave
    April 17, 2015 at 4:15 pm

    Anyone else getting driven nuts by my anal tendency to be able to put the lists where I want them, and keep them there? :)

    I have the lists coded by color, and try to keep all the colors together. But you create another list, or try to move one list, and everything flies all over! Yes, I can putz with it and get them close to each other, but it shouldn't be that hard! Sure it isn't a problem for only a few lists, but when you have more than that it gets irritating! Yeah, you can sort by label now and see only those with the specific label, but I want to see all together, with color coded sections together... :(

    Also, why can't you print a list(s). I can Ctrl-P to print all the lists, but if I want to print just a list (without having to copy it over to Google Drive), I can't do it...

    • Mihir Patkar
      August 18, 2015 at 12:25 pm

      YES! Not anal at all, Dave. Well, rather, I agree with you so it's not anal :D

  68. Shelley
    April 11, 2015 at 9:01 pm

    I love Keep for shopping lists. I do wish they would add the ability to SORT the list. I could then organize my lists by the store layout (isle number).

    • Anonymous
      July 1, 2015 at 3:39 am

      Yes! YesYes!

    • Mihir Patkar
      August 18, 2015 at 12:26 pm

      Ok so alphabetical, numerical--what other ways to sort would you like? I'll send the Google Keep team an email telling them to read this thread for the number of people requesting sorting :)

  69. Craig
    March 25, 2015 at 9:01 pm

    For some reason, Google Keep's audio function has lost a feature. You used to be able to play the audio recording back, but now the audio is only saved as a transcription. Is anyone else seeing that?

    This is a problem, because I used to be able to record and audio clip straight from the widget and not worry if the transcription worked or not. If it doesn't store the audio, I'd have to check the transcription -- which means it's not as useful to use if I'm in the middle of something.

    • e11world
      April 28, 2015 at 4:40 pm

      I'm with you there. I'm able to listen and see the play button for older notes but any new voice note I create gets converted to text only and doesn't store the audio which really sucks. I liked having that all in one type of note keeping app but now I may actually change to something else.

      Stupid of Google to do that if they don't bring that back in future updates. Make it better is the key NOT WORSE.

    • Mihir Patkar
      August 18, 2015 at 12:27 pm

      I just tried doing this and you're right, it isn't saving my audio any more. WTH Google?!

  70. JASON
    March 25, 2015 at 12:53 am

    NEED TO BE ABLE TO PRINT!!!!!!!!!!!!!!!!!!!!!!!!

    • KC
      April 7, 2015 at 3:30 pm

      If you use the Chrome app panel you can now choose "copy to google docs" which imports to a word doc that can be printed. Still not a direct print like we want but better.

    • Mihir Patkar
      August 18, 2015 at 12:28 pm

      Eugh, paper and ink, how 1990s :D (j/k, I agree, I hope it gets printing support soon)

  71. Amanda
    March 20, 2015 at 4:20 pm

    I sure would like the option/opportunity to print lists from Keep. I know it's the digital age and not environmentally friendly, but sometimes I just need a hard copy.

  72. Garrett
    March 19, 2015 at 2:28 am

    Thanks for the tips! Just a note, Keep *does* notice the underscore in search, which is visually a bit more readable than a letter!

    _tag1 _tag2

    • Mihir Patkar
      August 18, 2015 at 12:28 pm

      Ooooh nice tip, Garrett! Of course, Labels makes this redundant now, but still!

  73. jtm
    February 5, 2015 at 1:03 pm

    Thank you very much for your suggestion! I'm giving "Cogi" a try... and sofar, this app seems to suit my needs for audio notes recording!

    • Mihir Patkar
      February 12, 2015 at 6:12 am

      Anytime, jtm :)

  74. jtm
    February 2, 2015 at 7:18 am

    I was disappointed by the voice recording feature of Google Keep. Tried to use it to capture song ideas on-the-go, but Keep stops recording arbitrarily after a couple of seconds, thus crippling my audio notes. I wish Google would address this behavior.

    • Mihir Patkar
      February 2, 2015 at 10:55 am

      Really? That's the one part which has worked solidly for me every time. Does your Google voice input work well otherwise?

    • jtm
      February 3, 2015 at 5:51 am

      Thank you very much, dear Mihir Patkar, for your reply. What troubles me seems to be rather a feature of Google Keep than a bug: Keep doesn't record "audio"... Keep only records the sounds it can identify as "speech". That's why I cannot record my "singing" voice when I have a sudden idea for a melody. After a couple of seconds of "lah lah lah" Keep decides this is not "speech", and stops recording it.
      BTW normal speech is recorded perfectly each and every time..
      Too bad, that I don't know of any simple Android note- taking app capable of recording sound (any sound). And by "simple", I mean a sleek app without all the bloat of, let's say, an Evernote.

    • Mihir Patkar
      February 3, 2015 at 10:26 am

      Ah, in that, I agree. Google Keep's voice feature isn't meant to be used as an audio logger, it's specific purpose is to speak notes that can be transcribed, so I understand your issue here. Have you tried Cogi voice recorder? That might fit what you want:

  75. Bruce Casner
    February 1, 2015 at 4:08 am

    Google Tasks allowed multi-level lists, which was great for organizing shopping lists by store. Keep got rid of this for some reason, making it only half as useful.

    • Mihir Patkar
      February 2, 2015 at 10:54 am

      Yeah, I wish it had that too. It should be a simple enough implementation, no idea why Google has skipped that. For now, I use Shift+Tab for multi-line lists, but it's not the same experience as individual checkboxes.

  76. Simen
    January 29, 2015 at 6:41 pm

    A little thing that might be useful: instead of installing it as a panel, install it as a webapp and r-click tge icon to create a shortcut. That way, keep will behave just like any other native app, even offline. Works great in both Ubuntu and Windows 7.

    • Mihir Patkar
      February 2, 2015 at 10:52 am

      Good point, Simen!

  77. Peter
    January 29, 2015 at 4:45 pm

    I only have one thing to say: Google Reader..

    • netkaos
      January 31, 2015 at 12:46 pm

      @Peter - I feel your pain! Took me a year to get over it. Ha!

      However, we can't avoid using useful tools just because they MIGHT disappear SOMETIME in the future, MAYBE. If we did that we would never use anything but Microsoft word. Lol.

      Keep is a good, fast app. I'm trying to use it more every day. This was a good article with a few trucks u didn't know.


      PS Peter- take baby steps and don't trust all at once. Ease into it. Ha!

    • Mihir Patkar
      February 2, 2015 at 10:49 am

      netkaos is totally right here, Peter. Yes, there is the chance that Keep might shut down. But that's a chance you take with any app. The good thing about a brand like Google is that just like with Google Reader, when it shut down, Feedly and other apps offered you ways to import your feeds. You'll have the same opportunity here, you won't lose all your data.

  78. AriesWarlock
    January 29, 2015 at 3:07 pm

    I use google keep for grocery lists with geo-tag, works well.

    • Mihir Patkar
      February 2, 2015 at 10:48 am

      One of my favourite uses of the app! My grocery shop is right next door so I don't need to use this, but I've recommended this use to several users who are always surprised by how well it works.