11 Useful OneNote Keyboard Shortcuts to Start Using Now

Joel Lee 21-01-2016

Still stuck on Evernote? Consider migrating to OneNote now How to Migrate from Evernote to OneNote, and Why You Should Do you think that Microsoft OneNote is better than Evernote? Or maybe, it just suits your project management style. Either way, here's how you can migrate all your notes from Evernote to OneNote easily. Read More . Not only is OneNote completely free to use OneNote Is Now Truly Free With More Features Than Before Evernote no longer rules the roost of note taking apps. Microsoft recently announced OneNote would be more free than ever before. Let us show you what this means in terms of features and functionality. Read More , but it’s also packed full of awesome features 5 Reasons You Should Take Notes with OneNote Anywhere Few things are as important as the ability to take good notes, especially for students. OneNote is perfect for notes on coursework. We think you will find it's great for organizing other information, too. Read More . These days, people are starting to realize that OneNote has the edge over Evernote.


But once you’ve made the switch, you may feel a little lost — especially if you aren’t familiar with the interface and keyboard shortcuts used in OneNote. Fortunately, they’re pretty easy to pick up.

Here are the most important and useful shortcuts to know. Do note, however, that these shortcuts are for the desktop version of OneNote and may or may not translate to any other version of OneNote, including the OS X app or the Windows Store app.

  • Ctrl + Alt + D: Dock the OneNote window. Allows you to take notes while doing another activity, like watching a video or browsing the web.
  • Ctrl + Alt + L: Lock all password-protected sections.
  • Ctrl + Shift + N: Clear all formatting for selected text.
  • Ctrl + #: Apply or clear various tags.
  • Ctrl + Tab: Cycle through sections.
  • Ctrl + Page Up: Switch to previous page in section.
  • Ctrl + Page Down: Switch to next page in section.
  • Shift + F10: Open context menu for current note, tab, or object.
  • Shift + F7: Check thesaurus for selected word.
  • F11: Enter fullscreen mode.
  • Alt + =: Start typing a math equation.

Once you’ve learned the shortcuts, you should also check out these tips for taking better notes in OneNote 12 Tips to Take Better Notes with Microsoft OneNote These 12 tips show you how to take better notes in MIcrosoft OneNote. Today, digital note-taking is as much about skill, as it is about the tool. Read More . And don’t forget that OneNote can be used for more than just notes 10 Unique Ways to Use Microsoft OneNote OneNote is one of Microsoft's most underrated apps. It's available on almost every platform and can do many tricks you wouldn't expect from a note keeping app. Read More !

Got any OneNote tips you’d like to share? Post them below in the comments!

Related topics: Keyboard Shortcuts, Microsoft OneNote, Productivity.

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  1. Bob Stegemann
    January 21, 2016 at 8:21 pm

    I agree also it is a great program. I abandoned Evernote a long time ago. Unless I haven't found it yet I'd like to see a way to alphabetize lists.

    • Joel Lee
      January 28, 2016 at 10:53 pm

      Do you mean alphabetizing lists in Evernote or OneNote? In OneNote, you can drag things around and alphabetize them manually (which is what I do). If there's a way to do it automatically, I haven't found it. Would be awesome if there was!

      • Bob
        January 29, 2016 at 12:52 am

        I was commenting on One Note. I do it manually but as you say it would be nice if it could be automatic.

        • Riky
          February 10, 2016 at 1:30 pm

          Move the list to excel, sort to alphabetize, then move back.

  2. TechGyrl
    January 21, 2016 at 6:17 pm

    I absolutely agree, I've been using this hidden gem for years and Evernote cannot compare, unless you're looking for a free solution. Always nice to find new shortcuts that'll make life easier. Thanks for the tips Joel!

    • Joel Lee
      January 28, 2016 at 10:52 pm

      Glad the shortcuts could help, TechGyrl. :)

  3. Anonymous
    January 21, 2016 at 12:09 pm

    You'll probably get "a lot of stick" for encouraging people to consider moving from Evernote to OneNote, but I agree with you. The longer I use 1N (getting on for 9 months) the more I am convinced it is a far superior app overall.

    • Joel Lee
      January 28, 2016 at 10:52 pm

      Compared to last year, there are definitely way fewer "angry" Evernote fans now. I think people are starting to see that OneNote is actually really good, and the fact that it's free is just a huge bonus. Just like you, the more I use OneNote, the more I like it. Thanks for sharing, Peter!