10 Simple Invoice Templates Every Freelancer Should Use

Joel Lee Updated 06-08-2018

Being a freelancer is hard. Not only are you always on your toes and delivering top-quality work for your clients, but you have complicated administrative duties to deal with—like creating and managing invoices to get paid.


Invoices can be a nuisance, but they don’t have to be. Tired of fiddling with complicated invoicing software? Consider looking into our very own app, Invoice Mini, which simplifies the invoicing process as much as possible.

(Learn more about what Invoice Mini can do for you.)

Or you can rely on one of the many different invoice templates out there. An invoice template can cut down administrative tasks from hours to minutes, and Vertex42 has a stunning array of options that are easy to use and look great!

Here are some of the best invoice templates you can download. You’ll need Microsoft Excel to make use of these, or an alternative office suite that can open Excel files.

1. Invoice With Hours and Rate


Looking to make a great impression with your clients? This template makes it easy to invoice billable hours, and looks the part. It also comes with room for your own branding, making this spreadsheet ideal for consultants and contractors.

2. Blank Invoice Form [No Longer Available]

There are a wealth of solutions for small business invoicing. They are many, and they are good. But if you want something simpler, have a look at this spreadsheet.

This blank invoice form is beautifully minimalist. It comes without much room for branding or any other bells and whistles, and looks just as great printed in monochrome as it does in color. However, if you’re looking for a basic invoice for billing customers and providing receipts, this is the one for you.


3. Proforma Invoice Template

A Proforma invoice is used to define the cost of goods and services prior to delivery. They differ slightly in format to standard invoices, as they indicate a planned transaction rather than a purchase that has conclusively taken place.

This spreadsheet from Vertex42 comes with room for your own branding, as well as every detail about a transaction you could possibly hope to record. And it looks great too.

4. Sales Invoice Template


This sales invoice template is simple, clean, and professional. It’s designed with small business owners in mind.

It also understands that you might not want to calculate tax and shipping every time you invoice a client, so it does the calculations for you. Great, right?

5. Consultant Invoice

Not every invoice is made equal. An invoice that works for a bricks-and-mortar shop might not work for a design professional or an IT consultant.


Thankfully, this consultant invoice both looks the part, and contains every field you might need when invoicing your clients. It even has separate sections for hourly charges, and other additional fees.

6. Billing Invoice Template

Sometimes, it’s good to keep things simple. This billing invoice template doesn’t come with any bells and whistles. There’s no room for branding, and its design is a printer-friendly blend of white, black and grey.

But it does come with every field you could possibly need for billing a client, and if that’s all you really need, then why clutter it up with anything else?

7. Basic Invoice Template

This basic invoice template keeps it… well, basic.

If you’re looking for a template that works great across all versions of Microsoft Excel, looks amazing when printed out, has all the essential fields, but don’t need any complex calculations being done or any branding, this one’s for you.

8. Invoice Tracking Template

As anyone who freelances probably knows, invoicing clients is only half of the battle. The rest is spent making furious phone calls and sending emails, following up and making sure they actually pay on time.

This template from Vertex42 makes this unfortunate process a bit easier by showing you who is paying on time, and who isn’t.

9. Invoice Assistant

Taking the invoice tracking template to the next level is the invoice assistant template. Not only does this show you a list of all invoices, but also allows you to get an overview of your customers.

It also comes with everything you could ever need to manage your financial relationship with each of your clients, and it’s all maintained right within Microsoft Excel. This extra functionality comes with a price though: the template costs $9.99.

10. Service Invoice Template

The service invoice template is one of many templates designed with consultants and freelancers in mind.

If you’re offering a service and don’t need to worry about parts, shipping, and the selling of physical products, then you might want to take a look at this template. It can fit on a single A4 sheet and looks great when printed.

Beyond Invoices: Growing as a Freelancer

Vertex42 has everything a freelancer could ever need for invoicing clients and making sure you get paid. How do you like to invoice your clients? Got any tips or tricks to share?

Yet while invoicing is an integral part of being a freelancer, there’s always something new to learn and always a new area in which we can grow. That’s why you should check out these incredible online courses for freelancers and these key habits that are vital for freelance success. If you’re new to the freelancing game, be sure to steer clear of these critical beginner mistakes.

And to kick your freelancing up another notch, we recommend checking out these awesome sites and apps for freelance professionals. Plus, don’t miss out on these Excel templates for tax calculation. They can save you a few headaches during tax season! Finally, since you’re a freelancer, you’ll also love these personal and financial tools 5 Personal & Financial Tools for Freelancers Anywhere to Achieve Success What do you need to have a successful freelance career? Start with these resources for independent contractors and freelancers. Read More .

Related topics: Freelance, Invoice, Microsoft Excel, Office Templates.

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