10 Amazingly Useful Spreadsheet Templates to Organize Your Life
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Updated by Tina Sieber on 28 February, 2017.

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Is your life a hotch-potch of missed deadlines, forgotten shopping, and reneged commitments? Sounds like you need to get organized. Where better to start than with hard numbers and figures?

For this, you might want to take advantage of the many spreadsheets available on Vertex42 that allow you to keep track of your time, belongings, projects and money.

Here are 10 of the best Excel spreadsheet templates to organize your life.

1. Excel Money Management Template

If you’re anything like me, your finances are scattered around a smattering of savings and checking accounts, with the odd credit card thrown in. Perhaps you’ve even got a mortgage. This makes it incredibly challenging to keep on track of your income and expenses.

Sure, you could lean on a product like You Need A Budget. Or you could take this spreadsheet for a spin. Your shout.


The template allows you to create a yearly budget to handle all your income and expenses for multiple accounts in a single worksheet. This will let you track your spending habits and plan for unexpected costs.

2. To-Do List

Visualizing what you have to do as a list is a valuable tool in increasing your productivity. There’s no shortage of tools on the market that help you do this. Personally speaking, I’m quite partial to Wunderlist.

But if you want a simpler solution, check out this to-do list spreadsheet.


It lets schedule tasks, set a priority, and get things done on time. Best of all, you can easily customize it to your needs. You can even use it to schedule tasks among team members.

3. Medication List

Got any long-term health problems? If you’re on a number of medications, you may find it challenging to organize what you take, the amounts taken, and when you take them.

Thankfully, this spreadsheet takes away all the stress of managing your medication.


Just add what you need to take when and how. You can add notes to keep track of who prescribed it, why you’re taking this, when you should stop taking it, what the pill looks like, or anything else you notice while taking your medication.

4. Travel Budget Worksheet

Are you planning a vacation soon? It’s easy to fall into the quagmire of expense that comes with traveling. There are flights, hotels, and food to pay for, and everything in between. If you’re not careful, it’s really easy to find yourself paying more than you’ve intended to.

Now this Travel Budget Worksheet makes it incredibly easy to keep on track of your expenses when you’re seeing the world.


Set your total budget before you start booking, then insert individual expenses to keep track of how much room is left in your budget. The spreadsheet will also visualize your spending.

5. Checkbook Register

You don’t need a paper checkbook to take advantage of a checkbook register. In its simplest form, it allows you to track each and every incoming and outgoing payment, and then add (or subtract) that from a running total. This allows you to keep current on your checking account, and to avoid falling into the mire of debt. You can use paper for this, but why not try Excel?


6. Home Inventory Checklist

If you’re moving house, or renting out one of your spare rooms, you probably want to keep track of each and every item you have. This home inventory checklist makes it easy to see what you own, and what’s missing. And all from within an Excel spreadsheet.


The preset items in this list are optimized for insurance purposes, hence you’ll find columns for recording details on warranty, price, condition, serial, and model numbers. However, you can expand the list with anything else you’d like to inventory.

7. Meal Planner

If you’re on a highly restrictive diet How to Build Perfect Meals With the IIFYM Calculator and Excel How to Build Perfect Meals With the IIFYM Calculator and Excel You can easily design meals that meet your nutrition intake targets. Achieve your fitness goals by using the free IIFYM Calculator and an Excel spreadsheet for healthy meals every day. Read More , or if you’re just trying to cut down on food wastage, you’ll want to keep a meal planner.

This meal planner template allows you to organize breakfast, lunch, and dinner for a week, as well as your grocery list.


You can check meals from a drop-down menu and the spreadsheet will automatically compile your grocery list.

8. Project Schedule Template

If you’re planning a DIY project, or have a massive school assignment to get done, you might want to consider doing a bit of project management The 5 Best Project Management Tips for Beginners The 5 Best Project Management Tips for Beginners If you are taking on a project manager role for the first time, here are just five project management tips to help you get started. Read More .

Vertex42’s Project Schedule Template manages to transform each step of what you’re trying to accomplish, all in the form of a pleasing Gantt Chart.


If you appreciate this template, also have a look these Excel templates for project management 10 Powerful Excel Project Management Templates for Tracking 10 Powerful Excel Project Management Templates for Tracking Free project management templates are the best. Get these key Microsoft Excel spreadsheet templates for tracking any project. Read More or Word templates for managing projects How to Manage Your Project with Word Templates How to Manage Your Project with Word Templates In project management, preparation is half the battle. To organize and document your project, you may need many different reports, forms or plans. We have compiled a selection of Word templates to get you started. Read More .

9. Yearly Planner Calendar

Got a busy year ahead? The Yearly Planner Calendar spreadsheet allows you to visualize your schedule for months to come, whilst sticking to a single page. And there’s even room for notes.


If this calendar layout isn’t quite what you need, why not craft a custom calendar for the year Craft a Printable Calendar for the New Year Craft a Printable Calendar for the New Year Don't like the calendars you seen in the shop or want to create something unique? Here we show you the eight best tools for crafting you own printable calendar. Read More ? You can also use plenty of other apps to create a project timeline.

10. Continuous Monthly Calendar

The Continuous Monthly Calendar is a bit like the Yearly Planning Calendar, but with one major exception. It doesn’t show any breaks between months. It’s all just one contiguous block. Just input the start date, and it will populate the cells with days and months.


You might also want to try one of these sites to create a free custom and printable calendar template 10+ Sites to Find the Perfect Free Printable Calendar Template All Year Long 10+ Sites to Find the Perfect Free Printable Calendar Template All Year Long You can never have enough reminders that your most valuable personal resource is limited. Our selection of printable weekly, monthly, and yearly calendars will help you manage your time wisely. Read More .

Organize Your Life

The 10 templates above only scratch the surface of how you can use spreadsheets to get your life in order.

Can’t find the perfect template? Here’s how you can create a custom Excel template How to Quickly Create a Custom Excel Template to Save Time How to Quickly Create a Custom Excel Template to Save Time Excel templates are universally useful — they can help you keep your finances in order, manage a project, and organize your life. We show you how to create your own custom template. Read More . And if you need a physical copy, be sure to format your spreadsheet so it will print to one single page How to Print an Excel Spreadsheet on One Single Page How to Print an Excel Spreadsheet on One Single Page A beautifully crafted spreadsheet loses all its appeal when it comes printed on nine sheets of paper, with half of them empty. We show you how to get everything nicely on one single page. Read More . If you prefer Google Docs over Microsoft Office, how about using these Google Docs templates to organize your life 24 Google Docs Templates That Will Make Your Life Easier 24 Google Docs Templates That Will Make Your Life Easier These time-saving Google Docs templates will help you finish your documents instead of struggling to put them together. Read More ?

Explore more about: Microsoft Excel, Money Management, Office Templates, Time Management.

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  1. Cyn
    January 6, 2017 at 10:40 pm

    awesome, thanks a lot!

  2. Fitch
    October 12, 2016 at 12:49 am

    I have a calendar spreadsheet (albeit plagiarised from a host of other calendars sheets to make a nifty all singing, all dancing one)
    ODS format. Would gladly share it, but there doesn't seem to be a repository for such things.
    Would you want it here?

  3. Steve
    December 4, 2015 at 5:57 am

    Nice list Matthew. You should also add GanttExcel to this list. Their template allows to create Gantt charts easily.


    • Marc
      January 5, 2016 at 10:08 am

      Thanks for sharing this Steve

    • Philo
      May 11, 2016 at 11:09 pm

      Thank you for sharing this link. I needed a template urgently and came across this. This is the best gantt chart template out there.

  4. tessa
    May 21, 2015 at 12:29 am

    I am looking for spread sheet that can help me keep track of mail sent out and responses.
    it for a happy mail project, ie 200 members in a group ask for the addresses of couple of other members in group and then send they something silly in the post that makes them smile , in return they do the same, and so on , they may then ask for couple more address and so on , the logistics off keeping details of who you given what addresses to and what responses ie results occurred seem impossible , I hoping their is a spread sheet somewhere close that can help but have no idea where to start on such a mission , if any one can help , it be much appreciated I looked at the ones you posted and I cant see that any comes close to doing job required,

  5. Justin
    March 27, 2015 at 3:56 pm

    Great spreadsheets! Do you happen to have anything where it auto populates data you input, into another section, but then also being able to copy/paste the data onto a word document without the boxes?

    So for example, if I input data in three different sections (The boy, went to the store, to get groceries), then it would auto populate that into a sentence in another area (The boy went to the store to get groceries), and then be able to copy/paste that constructed sentence into a word document?

  6. Dhimant
    March 21, 2015 at 7:41 am


  7. Andrea
    January 20, 2015 at 1:20 pm

    I have a spreadsheet called the Pursuit Tracker to track and rate my ideas as I start things easily but have a harder time finishing them.

    This enables me to:
    1. focus my attention based on deliberate priorities (rather than jumping to the next shiny exciting thing) and make decisions mindfully.
    2. pace myself for long term goals
    3. keep track of my "idea graveyard" so I can return to them or know that I have made up my mind about them already if they come again

    • Anonymous
      July 15, 2015 at 7:06 am

      Hi Andrea,

      that sounds very nice. I always searching for such a template. Can you share it?

    • Silvia
      November 2, 2016 at 4:46 pm

      Would you share your xls? It sounds like just the thing.

  8. Kevin
    November 5, 2014 at 11:02 am

    My bad forgot to add the name of the tool, its Collatebox collatebox.com/ .

  9. Kevin
    November 5, 2014 at 11:01 am

    Thanks for sharing all these. I happened to find this new tool, which has predefined templates such as Asset tracking register, Expense manager. These are kinda helpful.

    Thought you could add on these to your lists.

  10. Rob
    November 2, 2014 at 1:30 pm

    Great article, Matt. You know the travel budget one... is there any way you could hook this up on Google Drive, so every day I send an email/complete a form and it adds a row to the spreadsheet automatically, rather than me needing to open the spreadsheet each day? This would be a pretty nifty hack for me...

  11. Richard
    October 25, 2014 at 11:58 am

    Hey Matthew, I don't know if you create these spreadsheets or if you have just found them? I assume that you've made them yourself. I'm based in London (UK) and I create custom spreadsheets for a living. I also have some free spreadsheets.


    I hope that I am not in direct competition to you, if so, please delete this comment. I'm not trying to steal your thunder here, just trying to offer the folks some other free spreadsheets.


    • Matthew Hughes
      October 26, 2014 at 3:18 pm

      Hey Richard,

      Thanks for your comment! It's really valued.

      I didn't create them myself. I actually just got them from Vertex42. Great site!

      Matt Hughes

  12. JT
    October 24, 2014 at 6:44 am

    Classy move on your part.. even if it may not be true.

  13. Mark
    October 23, 2014 at 10:13 pm

    Oh dear! I really meant for my initial comment to be taken light-heartedly...since comments on spelling are--frankly--annoying! I'm glad you all seem to have a sense of humor about the whole thing... Refreshing! Take care all... Mark

    • Matthew Hughes
      October 24, 2014 at 9:54 am

      Heh, it was. Thanks for your comment Mark. You rock. :)

  14. Thom Keach
    October 22, 2014 at 2:26 pm

    Really appreciate all these free spreadsheets. Thanks for giving them to us!

    • Matthew Hughes
      October 23, 2014 at 9:44 pm

      No worries Thom. Thanks for your comment!

  15. Joe
    October 21, 2014 at 6:20 pm

    Nice to get off topic sometimes with a bit of humorous stoush is great LOL. Please don't knock any of my spelling. And by the way I'm Australian and sympathetic to both ways of spelling. Have a good one all. Oh in regards to the spam check before posting my comment - I had some trouble so I hope this gets through :)

    • Matthew Hughes
      October 23, 2014 at 9:45 pm

      It went through. Thanks for your comment, Joe!

  16. Laura Warren
    October 21, 2014 at 5:48 pm

    Thank you for these!!

    • Matthew Hughes
      October 23, 2014 at 9:46 pm

      You're welcome! Thanks for visiting, Laura!

  17. Ron Ablang
    October 21, 2014 at 12:41 pm

    I like 2:
    1. Checkbook Register
    2. Home Inventory (could be useful for homeowner's insurance in case you get robbed).

    • Matthew Hughes
      October 23, 2014 at 9:44 pm

      Cool! Thanks for your comment Ron!

  18. Scott Hedrick
    October 21, 2014 at 11:43 am

    This is one way in which Americans protect the environment more than other folks with British backgrounds. By cutting out the "u" in so many words, colour, for example, and shortening other words, such as aluminium and cheque, we use less paper and ink. So, we make the world a better place because of our spelling. 'Merica!

    • Matthew Hughes
      October 23, 2014 at 9:46 pm

      And we love you for it, Scott! Thanks for your comment!

  19. Greg Styles
    October 21, 2014 at 9:31 am

    Oops colour instead of color. Sorry.

  20. Greg Styles
    October 21, 2014 at 9:30 am

    As an Australian ( settled by the British over 200 years ago we tend to use the British s instead of z in customise, rationalise , organise etc. And colour instead of colour. And Z is pronounced zed instead of zee which always amused me greatly when watching American tv. I would love to know how and when these got changed. And that dot at the end of the sentence is a "full stop" not a "*period"! Wow this is way off topic but interesting anyway !

    • Matthew Hughes
      October 23, 2014 at 9:43 pm

      Aye, Australian English is a funny one. But you lot invented pavlova, so I'll let you off, I guess. ;)

      Thanks for your comment!

  21. Trebuchette
    October 19, 2014 at 6:17 pm

    I'm American and often use British spellings, depending on the audience with whom I'm conversing. But to be honest, it often crosses over. I like "colour" better than "color", for example. Most often, I'll use the 's' instead of the 'z'. And thank God I'm not corrected on it often because this is the internet and nobody really knows from whence you hail (ahem, "where you come from").


    • Matthew Hughes
      October 23, 2014 at 9:43 pm

      Thanks Trebuchette! I actually ended up changing the title to the US spelling. I write in American English anyway, and inconsistency really grinds my gears. ;)

      Appreciate the comment!

  22. mark
    October 17, 2014 at 12:45 am

    Not normally concerned with spelling errors...but in a headline???

    OrganiZe...with a Z. ;)

    • Matthew Hughes
      October 17, 2014 at 2:30 pm

      Organise is the British spelling. Organize is the American spelling.


      But you're right. Ize would be preferred. ;) This kind of thing happens when you've got a staff with a mix of English and American English writers . ;)

    • Anonymous
      October 20, 2014 at 10:08 pm

      British spelling can't excuse 'hotch-potch' for 'hodge-podge'!!

    • Craig
      October 22, 2014 at 4:44 pm

      Give it a rest!

      Thank you for the collection of templates. I won't use all of them (no one would be expected to find every one of them useful), but I certainly appreciate the article and collection of spreadsheets, regardless of the dialect used by the writer! Sorry for my fellow Yanks being too busy being prissy to be appreciative!

    • Matthew Hughes
      October 23, 2014 at 9:42 pm

      Heh, thanks Craig, and thanks Mark for stirring a lively debate. I actually acquiesced and changed the title to the American spelling. Just because I write in American English, and consistency is good, mmkay?

  23. Katie
    October 16, 2014 at 11:54 pm

    Yes! I love spreadsheets - for personal use, at least :) Thanks for these, Matt!

    • Matthew Hughes
      October 19, 2014 at 6:25 pm

      Thanks Katie!

  24. matovu
    October 16, 2014 at 7:20 pm