Need to save an Outlook email as a PDF but not sure how? It isn't as obvious as you might think, but it's still easy to do once you know how.

You can find the option to download your emails through the Print menu in Outlook. This menu looks different depending on the operating system you're using, so we'll show you how to do save Outlook emails as a PDF in both Mac and Windows.

How to Save an Email as a PDF in Outlook on Mac

Converting an Outlook email to a PDF only takes a few clicks on your Mac. Here's how to do it:

  1. First, navigate to the email you want to save.
  2. In the top-right corner of the email, you'll see three dots; hover over these and you'll see More Actions. Click this button.
  3. From the list that shows up, choose Print.
    Outlook more actions print
  4. Select Print again from the top toolbar.
  5. In the bottom-left corner of this window, you'll see PDF. Click this and a list will populate; choose Save as PDF from this list.
    outlook save as pdf mac
  6. From here, you can name your PDF and choose where to save it.
  7. Click Save and you're all set!

Related: The Best Tools for Microsoft Outlook

How to Save an Email as a PDF in Outlook on Windows

Converting an Outlook email to a PDF is just as easy to do in Windows, and again, only takes a few clicks. Here's what you need to do:

  1. First, navigate to the email you want to save.
  2. In the top-right corner of the email, you'll see three dots; hover over these and you'll see More Actions. Click this button.
  3. From the list that shows up, choose Print.
    Outlook more actions print
  4. Select Print again from the top toolbar
  5. Make sure that the box labeled Destination reads Save as PDF. If not, click this box and choose Save as PDF.
  6. Click Save at the bottom of the window.
  7. From here, you can name your PDF and choose where it's stored.
  8. Click Save and you're done.

Related: How to Export Emails From Outlook

Pairing With Microsoft Teams?

PDF attachments can sometimes take up more space than you want them to. Microsoft Teams can help with that. If you're working with Microsoft Teams, you may not need to save a file from Outlook at all; you can drag attachments directly into the app.

This can be a huge time saver and is just one productivity highlight of Microsoft Teams. No need to download all of those hefty attachments, simply drag and drop them instead.