You would have seen many PDF files and using PDF invoices for your product or services. But if you get worked up at the sight of incorrect PDFs, we have some good news.

You can edit PDF invoices yourself—with the right tools and apps, you can do it easily. So let's explore a few ways to correct errors in a PDF invoice. You'll find it handy and productive to do so.

Why Would You Want to Edit a PDF Invoice?

Whether you're a professional offering a service, a designer, a content creator, or a business owner—there can be many reasons for editing your PDF invoices.

Maybe the invoice amount could have been entered incorrectly or not updated as per your new rates. It could be that you've launched a new company logo and moved to a bigger office. You would surely want to add that logo and new address to your invoices.

Image of invoices with income tax books

Also, when billing a new client, you could edit an earlier PDF invoice instead of creating another one from scratch. Or perhaps your customer or client has asked you to correct his address or email in the invoice.

On the other hand, you, as a customer, would like to correct your contact details in the invoice billed to you for your records and tax purposes.

Whatever the reason, you can edit a PDF invoice with the right software. Let's explore how.

How to Correct Errors in a PDF Invoice With a PDF Editor

Even though PDFs are a little hard to edit, once you have the right PDF editor, you can easily change the text and images too.

For this tutorial, we will use Desygner, a great pdf editor and design tool that comes with a free 14-day trial. Desygner lets you edit each element of your PDF file. Here's how:

  1. Go to Desygner.com/pdfeditor, click on Try for Free and sign up.
  2. Click on the My Designs tab at the top of the home page.
  3. In My Designs, click Import PDF Files to upload the file from your PC or drag and drop the invoice.
    Import PDF Invoice to Desygner Online
  4. Click on the three-dots menu at the bottom right of your PDF. Then click Edit to open the editor.
    Click the Three Dots Menu and Choose Edit
  5. In the Desygner editor, you'll see that every element of the PDF Invoice is editable—text, fonts, images, colors, and even layers.
    Edit Text, Images, Colors, and Layers in Deysgner
  6. Make changes to your PDF Invoice. For example, as you can see in the screenshot, the design of the masthead is copied and pasted below for a new look, then the Thank You text was added to it.
    Edit Images and Copy and Paste Them in Desygner
  7. Also, the invoice No., you can change item descriptions, amounts, and even the font. In this way, you can edit anything you want in your invoice.
    Edit Text and Change Fonts in Desygner
  8. Finally, click on File at the top of the page, and you'll get the option to Save or Auto Save. Click on Save, and the options to save it as a JPEG, PDF, or more will show up.
    Save Edited Invoice as a PDF File
  9. Save it as a PDF and click Download to get it on your PC.
Final Edited PDF Invoice

As you can see in the screenshot above, it is the final edited PDF invoice with all the changes.

Best Free and Paid Online Editors

Desygner's free trial version is only for 14 days. Then you can buy the Pro+ subscription for $9.94 per month, which includes up to six users.

However, there are other free and more affordable editors that get the job done as well as Desygner. Here are some of our best picks:

You can also check out our list of the best free online PDF editors and the best free and paid PDF editors for Mac.

How to Correct Errors in a PDF Invoice Using Microsoft Word

Even if you don't have a PDF editor, you can edit PDF invoices using Microsoft Word. But remember, this method works best with text-based invoices. Files with too many images or graphics may not display correctly in Word. Here's how to do it for text-based PDF invoices:

  1. Open Microsoft Word on your PC
  2. Click on Open, search for the PDF invoice, and open it in Word.
    Open PDF Invoice from Microsoft Word
  3. You'll get a prompt that Word will now convert your PDF into an editable document. Click on OK to open the file.
    Prompt About Opening PDF File as Editable Word Document
  4. Your invoice will open in Word, and you will see that you can edit the text easily.
    Edit Text Colors and Style in Word
  5. So make your changes and, when done, click on File and then Save as, and save the file as a PDF.

How to Correct Errors in a PDF Invoice on Your Phone for Free

You can also edit your invoice on the go on your phone. For example, you could download the Desygner Android or iOS app or other apps to edit your PDF invoices. However, it'll only be until the free trial period.

If you want to edit your PDF for free, you must have a few apps handy. Let's see how.

  1. Download the WPS Office app and the PDF to Word Converter app on your phone.
  2. Open the PDF to Word Converter app. Click Select PDF to choose the PDF invoice to convert. The app will rename your file as a combination of random letters and numbers.

    Some of these free apps have a few ads between steps. Just ignore and close them.

  3. Click Convert. The file will then be converted and appear as a .docx file at the top of the page that opens.
  4. Now click on the file or on the three-dots menu next to it to open it. If you already have WPS Office installed, it will probably appear as an option to open the file. So click on WPS Office to open the file in the app.
  5. Alternatively, you can open the WPS Office app. Click on Files at the bottom and then on This Device > Download. The PDF2Word-Converter folder will be in Download. Open it to access your converted invoice. Then click on your .docx invoice, which will open in WPS Office.
  6. Click on the Edit button on the top left to change the invoice details, like descriptions, addresses, and amounts.
  7. When finished, click on the Save icon and then on Done.
  8. Now click on Tools at the bottom left and select Save as. On the Save screen, choose where you want to save the file, like on your Phone.
  9. On the next page, on the bottom right, click the down arrow to choose the .pdf option.
  10. This is also the time to rename your file—from a mix of numbers and letters—to what you want.
  11. Finally, click on the Export to PDF button. You can view the saved file and then exit the app.
  12. Then open My Files on your phone and click on Documents. Your edited PDF invoice would probably be at the top of the list. Just select and send it like any other file through WhatsApp, Gmail, Bluetooth, or other options.
  • Download: WPS Office for Android | iOS (Free, in-app purchases available)
  • Download: PDF to Word Converter for Android (Free, in-app purchases available)
  • Download: PDF Converter: PDF to Word for iOS (Free, in-app purchases available)

Work Smart and Edit PDF Invoices With Ease

You could find yourself wanting to edit your PDF invoices more often than you can imagine. It not only corrects the errors but can also save time as you could use the same PDF to create a new one.

So choose the right PDF editor to work smart and get more done with ease.