Opportunities for artists constantly grow to make creating and selling art easier and more enjoyable. The digital world especially has offered much over the years, culminating in platforms like Artwork Archive.

Let’s get to know what this online service is and what you can do with it as an artist. If you want to enhance your art business, Artwork Archive would be a powerful asset.

What Is Artwork Archive?

Artwork Archive is an online management platform for artistic businesses. Subscribing to the service gives you a digital warehouse, gallery, and store in one place.

You can gather images and details of your work here, from paintings and prints to sculptures. People can view them, find out about live exhibitions, or just get to know you.

Artwork Archive can also organize your sales, schedules, contacts, reports, and more. If you’re an artist, your workflow stands to gain a lot from an efficient platform like this. Any professional in the art business can make good use of it.

Here are the service’s basic functions and features that can help you organize your life and work as an artist.

1. Upload Your Art

Once you sign up and access your profile, select the Artwork tab, which opens up several options. First off, you can upload individual pieces and original editions.

Both the New Piece and New Edition buttons on their respective pages open up forms that you need to fill in with your artwork’s information, including the title, description, dimensions, creation date, and price.

Artwork Archive Adding New Piece

The more details you add, the better you’ll be able to organize and present your stock. Like all platforms for sharing digital art online, Artwork Archive displays your work, but its purpose is also to help manage your business and convince visitors to buy your art.

Each piece of art that you add you can edit further, but you can also directly sell, donate, or gift it. Additionally, you can copy it and give details about its location, so contacts know where it’s coming from or whether they can view it in an exhibition, for example.

2. Organize Your Art

Under Artwork, you’ll find the option to create collections of your works. It’s a simple way to put your stock in order.

You can also track your runs and reproductions. Every time someone places an order, for example, save all the details in these forms, so you always know where you stand in terms of stock, finances, popular pieces, and so on.

Artwork Archive Creating New Run

A final special feature for organizing your artwork, as well as your customer service and publicity, is Artwork Archive’s private rooms. Basically, you can invite people to private viewings of your work.

You choose what to display, what visitors are allowed to do, and whether to include a passphrase. Then, you just share the link with whomever you want. You could even use it in your brand’s social media strategy.

3. Make Contacts

Thanks to Artwork Archive’s different marketing features, it’s a good place to make friends and store their details. From the Contacts tab, click New Contact to access the necessary form.

You fill this in with as much information as you want, including the person’s associations and social media links. Again, the more details you have, the more efficient your records will be.

Artwork Archive Creating Contacts

For starters, you can filter your contacts list by relation, location, and group. This last element can be fine-tuned by organizing your customers, associates, friends, and other contacts into groups.

As your network grows, you can create reports in different formats, as well as download address labels to stick them onto artwork you send by post. This platform for artists has thought of pretty much everything.

4. Manage Your Sales

A major advantage of Artwork Archive is the option to use it for e-commerce. While you could just work with Shopify’s selling tools, choosing a service tailored to artists can benefit you a lot more.

For one, you’ll be able to manage your sales and almost every other part of your business from a single professional and powerful platform. Then, you have individual features to help put everything in order.

The first thing to explore under Income is the Revenue/Expenses tab and its New Item button, which initiates a sale, expense, or other revenue like royalties, subscription fees, or grants.

Artwork Archive Creating New Invoice

You fill in the form with the source of your income or expense, the contact on the other end of the transaction, the amount being exchanged, and any other important details.

From the Invoices section, you can create and send new statements, set up PayPal, and see your purchase requests. The Sales/Donations section offers additional record-keeping, so you’re never in the dark about your finances.

5. Track Your Art Business

Other tools to keep in mind when managing your art business are the Locations, Exhibitions, and Schedule tabs. These sections track your events, dates, movements, and to-do lists.

Not missing a beat about your work and accomplishments is important, but so is learning valuable facts about your performance. This is where the Reports/Docs and Insights tabs come in handy.

All records and documents you create about your contacts, inventory, exhibitions, portfolio, and more will be in the first section mentioned, where you can easily read them and extract any information you need.

Artwork Archive Insights Section Details

The second section involves Artwork Archive’s smart record-keeping. Insights takes all the data you collect throughout your business and presents it in helpful ways, whether on a global map or in the form of figures and infographics.

You can then compare the impact of your pieces, learn where you’re more or less successful, and come up with strategies to change your business’s stats for the better.

Put Your Art Business on the Map

When it comes to online business management for artists, Artwork Archive offers plenty of tools and opportunities to push the boundaries of your art's reach. Make the most of its filing, tracking, socializing, and financial features to see your professional presence flourish.

However, you still need to work hard to develop a following. Artwork Archive has some great features that can help attract art-lovers, but don’t ignore other platforms and methods that can shine a light on your art.