Can you recomend a cheap project Management and document collaboration tool?

Avram Penner August 7, 2012
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I work for a small non-profit organization that is hampered by constantly emailing various versions of files back and forth, often with people working on outdated versions of documents.

I’m looking for a good (cheap) way to both collaborate on documents in real time and share documents in ‘projects’ to help keep everyone on the same page and on task. Ideally this would allow us to assign to-dos (or at least keeps lists of them) within individual projects.

I’ve been poking around but I’m:
a) not 100% sure what the best applications/solutions are, and
b) not entirely sure how to go about customizing an application like this once we decide to move forward.

Any guidance/insight would be much appreciated!

Thanks in advance,
New Orleans, LA

  1. Marianna Mills
    September 17, 2012 at 9:10 am

    We are a small IT company and use the product, you can try it, maybe it suits you. Or you can look for other systems.

  2. shams
    September 14, 2012 at 9:15 pm

    I advice you to use Podio : the basic plan is free and it has a social platform look.

  3. Natasha Rutterford
    August 31, 2012 at 9:59 am

    Hi Avram

    I might be able to help as I work for a company which produces this sort of software. Depending on what you need we have a very generous free version and the paid packages arent very much at all. Also we always like helping out not-for-profits!
    Send me an email ton let me know more about what you need and I shall see what I can do.


  4. venkatp16
    August 29, 2012 at 11:41 am

    sorry google apps...

  5. venkatp16
    August 29, 2012 at 11:40 am

    google docs has that feature... try it once

  6. Ryan Smith
    August 16, 2012 at 5:12 pm

    There are thousands of document collaboration tools out there. There are a variety of options available with varying degrees of requirements for software installation, server management and maintenance. It’s a matter of deciding which option best fits your business model and, of course, your budget. To get a better insight, you should read

  7. Karen Beck
    August 15, 2012 at 2:28 pm

    I haven't seen a solution better than Teamlab -
    1) Free
    2) Enables to create teams and projects, assign tasks to team members and keep track of progress.
    3) Gives you a good collaboration platform - forums, polls, chat, photo albums , bookmarks, events, calendar.
    4) Great online office app in the sense of creating, editing, sharing and storing documents directly in the portal.

    Hope, you'll enjoy it as much as we do.
    Good luck

  8. TXTNLRN Dan
    August 14, 2012 at 1:09 pm

    Zoho project.

    It extremely scalable. Free to start with.
    it has many other apps too

  9. Mark Lee
    August 13, 2012 at 12:13 pm

    Try HappyTODS, a new web based online project management tool, designed to give you easy access to manage your projects. Its cheap but has some outstanding features. Sign up and see yourself as they offer a 15 day free trail. After that pay as you go service.

  10. Hank Roze
    August 13, 2012 at 10:51 am

    Try HappyTODOS, a perfect web based online project management for you. Sign up now and see what features it has on offer.

  11. Dhan
    August 8, 2012 at 3:30 pm

    Hi Avram,
    I would suggest, have a look at ZilicusPM

    - It offers document management feature, team can work with latest documents, one can organize documents with online folders. It is works well with Google Docs.
    - It has robust task management, issue tracking features along with online project calendar, dashboard, gantt chart & reporting capabilities.

    Hope this helps.

  12. Bruce Epper
    August 7, 2012 at 11:43 am

    Google Drive will allow online collaboration including simultaneous editing of documents so you are always seeing the most up-to-date version. Zoho Docs offers similar functionality (without simultaneous editing - it uses Check-in/out instead) and now has a Tasks feature to help streamline assigning and monitoring task completion for individuals in the group.

  13. Philip Moynagh
    August 7, 2012 at 11:28 am
  14. Philip Moynagh
    August 7, 2012 at 11:28 am

    Check out BrightWork. We use it so our organisation doesn't manage projects on email and excel. They work on SharePoint which allows you to collaborate on your documents, and then gives insights to team members to see the progress of their work, with status updates, reporting, and gantt charts.

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