How can you have Gmail connect with Outlook to only view and not download and delete from the Gmail account?

Charles Baish III March 3, 2013

Can you have Gmail connect with Outlook as a view and not download and delete from the Gmail account?

  1. Francisco de Gusmao
    March 9, 2013 at 2:24 am

    when are setting up the import, choose imap, not pop! these are different e-mail protocols. the first just lets you control the mail remotelly (internet email clients wouldn't exist without it) the second "downloads" all the email data into the client (e.g: if you are using outlook, it will download the mail into your pc, and it will not stay on the gmail mail servers)

  2. EL
    March 7, 2013 at 4:39 pm

    You have to set up Gmail so that after messages are downloaded, they should not be deleted. You also may want to consider using IMAP instead of POP.

  3. Amit Sinha
    March 7, 2013 at 3:34 pm

    G mail have an option of keeping a copy of message on server with pop protocols or either you can archive it.

    The only way to view the email, not to download, just try to configure your email account to just download the header of email message.

  4. Alan Wade
    March 4, 2013 at 6:51 pm

    Why use Outlook?
    Download an email notifier and that will do just what you are asking.

    A couple to choose from that actually work are:
    Mailbell from Emtec:
    Chrysanth Email Notifier.

  5. ha14
    March 4, 2013 at 5:56 pm

    How actions sync in IMAP

    The Ultimate Guide to Synchronizing Gmail and Outlook

    Deleted in Outlook but not from Gmail
    In Outlook 2010, you can assign a folder as the Deleted Items folder for an IMAP account. If you set this to the Trash folder of your Gmail mailbox, then your deleted mail in Outlook will be also get deleted on Gmail.

    Deleting IMAP messages (if you also use iphone)

  6. Justin Pot
    March 4, 2013 at 2:32 pm

    Bruce is absolutely correct, but I thought I'd like to Google's instructions for setting up Outlook. Follow the "IMAP" instructions.

    Once you have IMAP set up Outlook will sync instead of downloading/deleting, meaning everything will work as it should

  7. Rob Hindle
    March 4, 2013 at 12:58 pm

    "Can you have Gmail connect with Outlook as a view and not download and delete from the Gmail account?"

    I'm not altogether clear what you are trying to achieve. Do you mean Outlook to view Gmail or the other way round?
    Do you mean use one account to delete from the other or just that having viewed in the second account then delete it but just from the second account, leaving the original untouched?

  8. Shashidhar Medi
    March 4, 2013 at 12:08 pm

    Ferdinan is absolutely correct..

  9. susendeep dutta
    March 4, 2013 at 11:22 am

    If you have seen the Forwarding and IMAP/POP Settings of Gmail under Settings menu,at POP download section,it specifies the action to be taken when messages are accessed with POP.

    You can select "Keep Gmail's copy in the inbox" to achieve what you want.

    For better understanding,see the screenshot under the link below -

  10. ferdinan Sitohang
    March 4, 2013 at 10:15 am

    Like Bruce said, you can use IMAP instead of POP3 but you need to know that even you use outlook to view your message, it needs to download it first in order you can view the message. The one you can do is to configure your outlook not directly deleted your message in gmail account when you delete it from your outlook.

    • Oron Joffe
      March 4, 2013 at 8:42 pm

      In IMAP, messages will only be deleted from the server if you delete them locally (i.e. in Outlook). I think this is the behaviour Charles is after, and his note about deletion referred to how things work in POP3 (everything either gets deleted from the server after download, or stays on the server for a fixed period).

  11. Bruce Epper
    March 4, 2013 at 3:47 am

    Instead of using the POP3 settings to grab your Gmail, use the IMAP (, port 993, SSL/TLS) settings instead. This will keep your mailbox synchronized instead of simply downloading all of the messages from the server and deleting them after they have been downloaded (default POP3 behavior in Outlook).

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