How can I create a book using a master document and sub-documents in MS Word 2007?

David August 14, 2011

I’m trying to assemble a book, using MS Word 2007, as a master document with chapters by different authors as sub-documents, so as to get table of contents, index, pagination etc. for the whole book. I then need to “publish” the document as a PDF from Word. MS help sucks. Other online help is better, but often says this feature of Word has unresolved problems. Any pointers to detailed step-by-step “how to” guidance online would be great. Thank you. David

  1. Tina
    August 21, 2011 at 10:40 am


    did any of the solutions suggested by ha14 work for you? Please let us know!

  2. Anonymous
    August 15, 2011 at 9:56 am

    How can I best use the Master Document feature

    1.Open the document you want to use as your master document. This can be either an existing file (such as the preface to your manual), or it can be a new document you are creating for this purpose.
    2.Switch to Outline view. Word displays the Outlining toolbar. If you are using Word 97 choose Master Document from the View menu. This displays both the outline toolbar and the Master Document toolbar.
    3.Position the insertion point where you want the subdocument to appear.
    4.Click the appropriate tool in order to insert a subdocument. (See the explanation below.) Word displays the Insert Subdocument dialog box, which looks like a standard Open dialog box.
    5.Use the dialog box controls to select the document you want used as a subdocument.
    6.Click on Open. The file is inserted as a subdocument, as you specified.
    7.Repeat steps 3 through 6 for each document you want to include in the master.

    What you precisely do in step 4 depends on the version of Word you are using. If you are using Word 97, you use the Insert Subdocument tool on the Master Document toolbar. If you are using Word 2000, Word 2002, or Word 2003, you use the Insert Subdocument tool on the Outlining toolbar. If you are using Word 2007, then you display the Outlining tab of the ribbon and click the Show Document tool within the Master Document group. The group expands, and then you click the Insert tool in the Master Document group.