Setting Up An Email Client? Here Is Mail Server Info For The 3 Biggest Email Providers

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mail server infoDo you still use any desktop email clients? The last one that I ever made any significant use of was Outlook Express, and that feels like forever ago. Since then, I’ve given both Thunderbird and Postbox (which I was very impressed with) a spin, but desktop email clients in general seem like a lost cause to a Gmail user like myself. Nothing beats the Gmail web interface, in my opinion.

My opinion isn’t the law of the land though. I know many of you still prefer to have your emails piped through a desktop client, and it offers several advantages. For example, being able to skip to a particular middle area in your email pile. Doing this is actually extremely hard with Gmail when only using their web-based client.

That being said, setting up your email accounts can be a discouraging hassle.

mail server info

Luckily for you and I, most major email clients (both mobile and for the desktop) now support automatic look-ups for the most common email providers. It’s convenient to be able to set up an email account by only entering a username and password, as opposed to having to manually configure your incoming and outgoing settings. But, this feature only exists with certain software and apps.

I understand that there are still people who use and prefer Windows XP, and I realize that there are some of you who still use an outdated email client (such as Outlook Express) by matter of preference. You have not been forgotten! I’ve experienced many headaches in attempting to manually configure email accounts by memory, and I’ve decided to put together a list of mail server info that will keep you from the same discomfort.

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mail server info

Before getting into that though, it’s important that you understand the differences between POP/SMTP and IMAP.

POP/SMTP servers are becoming increasingly less popular. A POP server downloads messages from the server directly to your computer. This is good if you need to read mail offline or otherwise search through emails. It gets a little questionable when you consider that you can lose an entire email account during a hard drive failure.

IMAP servers are generally considered to be a more user-friendly and permanent solution to keeping track of your emails. Using IMAP, your emails are stored remotely and remain on the mail server. This however causes issues with making complete backups of your mail account. It makes searching through emails a slower experience, too.

Gmail

mail server info

POP server address: pop.gmail.com
POP user name: Your complete email address (“me@gmail.com” for example)
POP password: Your password
POP port: 995
POP TLS/SSL required: yes

SMTP server address: smtp.gmail.com
SMTP user name: Your complete email address (“me@gmail.com” for example)
SMTP password: Your password
SMTP port: 465
SMTP TLS/SSL required: yes

IMAP server address: imap.gmail.com
IMAP user name: Your complete email address (“me@gmail.com” for example)
IMAP password: Your password
IMAP port: 993
IMAP TLS/SSL required: yes

Outlook.com/Windows Live/Hotmail

POP server address: pop3.live.com
POP user name: Your complete email address (“me@hotmail.com” or “me@live.com” for example)
POP password: Your password
POP port: 995
POP TLS/SSL required: yes

SMTP server address: smtp.live.com
SMTP user name: Your complete email address (“me@hotmail.com” or “me@live.com” for example)
SMTP password: Your password
SMTP port: 587
SMTP TLS/SSL required: yes

Outlook.com/Windows Live/Hotmail does not currently support IMAP.

Yahoo! Mail

POP server address: pop.mail.yahoo.com
POP user name: Your complete email address (“me@yahoo.com” for example)
POP password: Your password
POP port: 995
POP TLS/SSL required: yes

SMTP server address: smtp.mail.yahoo.com
SMTP user name: Your complete email address (“me@yahoo.com” for example)
SMTP password: Your password
SMTP port: 465
SMTP TLS/SSL required: yes

IMAP server address: imap.mail.yahoo.com
IMAP user name: Your complete email address (“me@yahoo.com” for example)
IMAP password: Your password
IMAP port: 993
IMAP TLS/SSL required: yes

These three email providers make up a huge chunk of the pie. Even so, I’m aware that some of you may go off the grid and choose another provider or prefer sticking with an ISP email address (with someone like Comcast). POP/SMTP and IMAP information for many other providers can be found on Google (by querying, for example, “Comcast SMTP servers”).

I hope this article can act as a good bookmark to those of you who are often setting up new email accounts. It can be very frustrating to have to search the web and find varying results or information that is incomplete. If you’re having trouble setting up an email account in any client or you’re looking for mail server info, leave me a comment and I’ll be sure to help.

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Comments (14)
  • Paul Girardin

    Thank you for this!

    I was having a hard time with Postbox and Hotmail which is now settled because of these explanations!

  • Paul Girardin

    Thank you for this!

    I was having a hard time with Postbox and Hotmail which is now settled because of these explanations!

  • Garris Rago

    I’ll hopefully get postbox with some makeuseof points, sounds great

  • Yudono R.A.

    never know how to set it before, now i know :D thanks for the article

  • dragonmouth

    My biggest peeve with GMail is that I cannot sort mail by column.

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Affiliate Disclamer

This review may contain affiliate links, which pays us a small compensation if you do decide to make a purchase based on our recommendation. Our judgement is in no way biased, and our recommendations are always based on the merits of the items.

For more details, please read our disclosure.