Why You Should Be Using Evernote As Your Go-To Place For Remembering Everything

Ads by Google

why you should use evernoteRemember Everything. That’s the Evernote motto and that’s what it allows you to do best. If you aren’t familiar yet with Evernote, you’re in for a real treat! If you have heard of it, but never really understood what the big hype was about it – my goal is that you will, after this article.

Evernote is a cloud-based service that allows you to save anything you want and then easily find it. But there are a lot of cloud services that allow you to save stuff, so what sets Evernote apart from the rest? Well, there really isn’t one clear-cut answer to that, but there is one clear-cut article.

Evernote Is Traditionally Strong At Two Things:

  • Capturing anything you want to remember.
  • Searching for them quickly and easily.

It’s Free

First off, before we go into all the in-depth details, you need to understand how Evernote works to truly appreciate the value of the product. No, not the software, but the business. Evernote does have a premium subscription at $5 per month, but they will never pressure you to purchase it. The free version simply has a small box where they advertise to you. But they’re good advertisements about things you can actually benefit from.

why you should use evernote

It’s Versatile

Evernote is a tool that can really be used for anything. People of all trades have found ways to add more value to their daily routine and businesses with Evernote. At first, you might not know all you want or even can do with Evernote. But don’t let that discourage you. I think that pretty much every Evernote user at one time or another felt the same way.

As you use Evernote more and more, you’ll develop a system and continue to find unique ways to let Evernote work for you.

Ads by Google

It’s Portable

With Evernote, you can access it literally from anywhere – your smartphone, tablet, laptop, desktop or a public computer via the web interface. Evernote comes with a desktop app for Mac OS X, Windows desktop and Windows 8 (Touch), as well as support for the mobile platforms – iOS, Android, Blackberry, Windows Phone and WebOS.

It Comes Loaded With Features

There are a lot of features and tools that Evernote has which enables you to capture what you want to remember and find it again later. Remember the part about it being free? The majority of these are available to you through the free version – which differs from the way a lot of other free software works.

Let’s take a look at some of the features and how they all fit together.

  • Notebook Stacks.
  • Great storage options.
  • Source URLs.
  • Note geolocation.
  • Shared notes/notebooks.
  • OCR.
  • Merge notes.
  • Send to Evernote via Twitter and email.

Notebook Stacks

In addition to just having notebooks, you can also categorize them by “stacking” them under other notebooks. You might also call these “sub-notebooks”, but Evernote officially calls them stacks.

Great Storage Options

What about space? Honestly, yes – the free version does have less space than what you’d get if you were to upgrade. But 60 MB per month is more than enough for notes and low-quality photos. Now, if you want to start using Evernote to save lots of high quality images, you’ll definitely need to upgrade. Each month, though, the amount resets to zero, and you get another 60 MB for the following month. You can also see how much you’re using as well.

why you should use evernote

In addition, there are some data limits. For instance, you are currently only allowed a size of 25MB per note if your a free customer and 100MB per note as a premium customer. Evernote also does put a limit on the amount of notes, notebooks, tags and saved searches that you can have. You are allowed 100,000 notes, 250 synchronized notebooks (all of which can be shared), 10,000 tags and 100 saved searches. As of now, this is the same for both free and premium customers. Think of a binder that has everything you need in it – 100,000 notes and 250 notebooks worth.  That’d be a huge binder – except now think of the binder as the size of your phone, tablet or laptop. Not so overwhelming now is it? That’s Evernote for you.

Is Evernote’s storage unlimited? No, not technically. But it still is more than I will probably ever use, and I use Evernote for everything. And the great thing, again is that there is no long-term storage limits. Yes there are monthly upload limits and note-size limits, but in the long run, you won’t ever have to worry about running out of space. Most services don’t work that way, which is one thing that makes Evernote so awesome.

Source URLs

If you ever copy a text or image from the web, such as an email or from a web article, Evernote will automatically attach the URL which the content was derived from to the note. Pretty nifty huh? If it doesn’t or you’d like to manually do it yourself, you can always copy and paste the URL in the Source URL field in the note.

why you should use evernote

Note Geolocation

Geolocation allows for the ability to look back at your notes and know where they were created. On many mobile devices, and even Macs (I think), this is automatic whenever a note is created. On my Windows computer, however, I have to manually add the location in. Even with the manual option, it still is a nice feature to know about.

Shared Notes/Notebooks

why you should use evernote

In addition to being able to save anything you want, you can also share anything you want in a variety of ways including Facebook, Twitter, LinkedIn, email and simply by copying the link to the notebook or note and pasting it wherever you’d like.

use evernote for everything

OCR – Optical Character Recognition

If you’re unfamiliar with OCR technology, Evernote will blow you away. Basically, OCR allows you to search text in images. So if you scan a document in as a JPEG and you want to search for a specific word in that document, Evernote will detect it in that search.

why evernote is awesome

Evernote also can index your PDF files to make them searchable via the OCR technology as well. This does come at a price, though at $5/month for Evernote Premium. That said, once you’ve indexed your PDFs, they will forever remain searchable. So if you opt to only pay for Evernote for a single month and scan all your PDFs in as documents, you will still be able to search them later once you’re back as a free, non-paying customer. However, you should realize that any PDFs you add after that point won’t be searchable via OCR.

Merge Notes

If there are ever two or even a series of notes that you’d like to combine into one note, Evernote allows you to do that. This works great when consolidating information from all over the web into one single document. Also, there are sometimes websites which break up articles into several pages. By clipping each one, and then merging the notes together, you’re able to keep the entire article together and read it offline whenever.

Reddit even explains how to use this feature to make an eBook (they talk about using Evernote Clearly, but the Web Clipper works just as well).

So how do you do this? Select the notes you want by holding down the Shift key and clicking the notes, then right-click on one of the selected notes and click Merge Notes.

why evernote is awesome

Send To Evernote Via Twitter & Email

With Evernote, you get your very own email address which is unique to you. Don’t share this with anyone (although you are able to reset it). Just add it to your contact list and then whenever you want to save an email, forward it to Evernote.

In addition, there is a Twitter bot which you can tweet to and it will automatically send it to Evernote. Obviously you have to set it up first. Mark highlighted this feature in his article Archive Your Twitter Tweets Into Your Evernote Account With @myEN. And for more information on this, you can also check out the Evernote blog article Evernote + Twitter = Instant Memories.

Additional Tools To Enhance Your Evernote Experience

Not only is the Evernote app an excellent tool, but so are some of the other tools and apps that they create like Skitch, Clearly and Web Clipper. Of course, there is also Evernote Hello and Evernote Food, which are both mobile apps.

Evernote Web Clipper

why evernote is awesome

In reality, the Evernote Web Clipper is a must-have if you’re going to use Evernote at all. It’s a browser extension and bookmarklet that allows you to save whole webpages, articles, links and PDFs right to Evernote. From the Web Clipper you can specify the title, notebook, tags and add an additional description to it if you want.

Evernote Clearly

why you should use evernote

Clearly is another browser extension by Evernote that allows you to read articles without all the “bloat” (ads, website themes, etc). If you’re looking for a stable extension with the ability to send articles to your Evernote, you should definitely give Clearly a go. And by referring to your previous settings, it can even automatically tag and send articles to the appropriate notebook if you choose to save the article.

Of course, you can always change it. For more information about Clearly, check out Justin’s article about how it removes clutter from webpages, allowing you to read just the content.


Of course, this barely scratches the surface of Evernote. Evernote has a whole “trunk” full of apps and services that it is compatible with. Its interface is exceptional with a balance of customizations and cleanliness. I recommend that you really check out the service. But like I said, there’s a lot more to it, so be sure to check out the following articles:

Previously linked to in the article:

And last, but definitely not least – How To Use Evernote: The Missing Manual. Ready to jump into using Evernote? Download it here.

If you use Evernote, how have you integrated it into your life? If you don’t yet, has this article changed your perception of it and convinced you to give it a shot? If you have your very own Evernote tips and tricks, we’d love for you to share them with the MakeUseOf community.

Image Credit: Evernote

Join live MakeUseOf Groups on Grouvi App Join live Groups on Grouvi
Awesome Websites
Awesome Websites
420 Members
Best Anonymity Tools
Best Anonymity Tools
293 Members
Deep Web Communities
Deep Web Communities
256 Members
Tips for Privacy Obsessed
Tips for Privacy Obsessed
156 Members
Online Security Tips
Online Security Tips
147 Members
Best Music Services
Best Music Services
116 Members
Parental Control Tools
Parental Control Tools
50 Members
Comments (36)
  • DpinAZ

    I understand that Evernote says you can always export your data to an HTML format, but can you export and then DELETE your data from their servers?

    • Aaron C

      You know, DpinAZ, that is potentially the one thing I don’t like about Evernote. You can delete your account, but even by doing so, it won’t remove the data with it. Perhaps I’ll do some more research as to why they set it up that way.

      The work around here is to delete your notes manually (obviously export them first) on the desktop app, sync the changes to the cloud, then sign in to your account online and deactivate it. That would be how to remove all your traces from their servers.

      I hope that helps a bit. I just might do a little more research as to why they set things up that way. Thanks for reading!

  • EL

    Anyone know of a bookmarklet that can be used to “clip” web pages to Evernote? The Clipper extension (I’m using the one in Firefox) is too many clicks – first you have to click the button, then choose the notebook, edit tags, and then click “Clip”. I’d much rather have a button or bookmarklet that just send the page to my default notebook, so I can deal with it later. Anyone? Please?

    • Aaron Couch


      There is a bookmarklet, available on the Evernote Web Clipper page (http://evernote.com/webclipper/). Hover over the “For other browsers” link, which will instigate a pop up. From there you can drag to bookmarklet link to your bookmarks bar.

      That said, the beauty behind Evernote is having things organized. And although you can use it any way you want and can create your own system with it, throwing everything into one folder without tagging it is a lot like throwing everything into one drawer or one room and not organizing it, which is convenient at the time… but not when you want to find it.

      Hope this helps. There’s a lot on the MakeUseOf about Evernote (as well as the rest of the Internet) so there’s a lot at your disposal. If you have any other questions, though, feel free to ask!

      Thanks for your comment!

    • EL

      Thanks for answering my question! However, the bookmarklet from that web page does the same thing as the Clipper – popping up a screen asking me where to store the note. I do use that sometimes, but often, when browsing, I don’t want to have to start thinking about where I want to store what – I just want a one-click solution, that will send the page to my Evernote “Inbox”, where I can sort it later.
      Do you know if such a thing exists?

    • Aaron Couch


      Evernote SHOULD be guessing what notebook you want that in, based on your clipping habits and/or the content of what your clipping in comparison to what your other notebooks contain. It also automatically applies tags which have been applied before to similar content.

      That should save you time. That said, isn’t it more work to go back through and reorganize everything in your Inbox? Kind of takes away from the ease of clipping pages, no?

    • EL

      It should guess, but it’s not always right. That’s because I often clip a page because it has some sort of “todo” associated with it, so I put in my “Inbox”. Then, once a day, I sort my inbox, and will put it into my “Action” notebook, with tags for what it is and how important it is. Then, once it’s done, it goes into a Storage notebook, with tags for what it is. So Evernote’s guess is usually that storage notebook, and it’s usually wrong.

    • Aaron Couch

      Hmm Ok, EL, try this:

      Go to the extensions options. There’s an option called “Enable Smart Filing” where you can enable it for notebooks, tags, both OR disable it completely.

      Try disabling it completely and see if it’ll just choose your default notebook (your inbox) when the web clipper is clicked.

    • EL

      Okay, that’s much better. I set it to use the default notebook. So now I just have to click on the extension, wait for it to load, and then click clip. Much better, but I’m still gonna look for a one-click extension.


  • Chris Marcoe

    I’ve never used Evernote…but this article jsut might get me to change my mind…

  • Gary Mundy

    I’ve been using evernote for years, first note in Sept 2008. recently upgraded to premium and I use it every day. Its on my phone tablet and desktop so I have everything where ever I go.

  • Abhijith R

    After I had read this article my thoughts about Evernote didn’t degrade. Though there can be a giveaway for Evernote Premium or with exchange of points.

Load 10 more
Affiliate Disclamer

This review may contain affiliate links, which pays us a small compensation if you do decide to make a purchase based on our recommendation. Our judgement is in no way biased, and our recommendations are always based on the merits of the items.

For more details, please read our disclosure.
Affiliate Disclamer

This review may contain affiliate links, which pays us a small compensation if you do decide to make a purchase based on our recommendation. Our judgement is in no way biased, and our recommendations are always based on the merits of the items.

For more details, please read our disclosure.
New comment

Please login to avoid entering captcha

Log In