Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

offisynclogo   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]You would think that Microsoft Office and Google Docs working together is pretty much an impossiblity.¬†¬† After all, the two of them are fierce rivals and the thought of the two company’s products working seamlessly together is laughable.

Well not anymore, thanks to Offisync which allows you to use, update and synchronize your Google Docs onto Microsoft Office – as well as offering the ability to search on Google from the Office interface and insert images into your Office documents from Google Images.

This is one of those services that will prove to be insanely useful if you are in the habit of switching between them both all the time.   For it to work though, you need :


You first have to install a small toolbar which sits in your Office documents.   It looks like this :

offisynctoolbar   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

To open a document from Google Docs, just press the small yellow folder icon on the far left and a box will appear asking you to enter your Google account name and password.   I was initially a bit concerned about entering my Google account password so I emailed OffiSync and asked them if they store the account details on their servers.   Their answer is an emphatic no.

User Names and Passwords are stored in the Windows Credentials Manager (CredMan) service on your computer. OffiSync does not store any credentials on our servers or on the Google servers.

That reassured me somewhat so I proceeded with entering my password.¬†¬† When your details have been accepted, your list of Google Docs files will come up (I don’t normally use Google Docs so I created a test document for this article).

offisyncdoclist   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

Just double-click on the Google Docs file that you want to work on in Microsoft Office and it will immediately open in Word.¬† If you have lots of documents and you can’t find the one you want, just click the black binoculars in the Offisync toolbar and you can filter out the file you want by entering keywords.

offisyncfileword   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

Now this is the file that I created with a simple short sentence.   All you basically need to do now is just work on your document and periodically save the changes using the Offisync toolbar.

Say, I want to add “Now I’m updating it” to the document –

offisyncfileword2   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

When you’re finished with the document and you want to synchronize your changes with the copy in your Google Docs account — all you need to do is click the black disk icon on your Offisync toolbar and you will see this –

offisyncsync   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

After a few seconds, that box will disappear and the updated version of the document will now be in your Google Docs account. Let’s check on that.

offisyncgoogledocs   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

Yup, there it is!

There are other features to Offisync too. Basically the app gives you all the power of Google Docs but inside Microsoft Office instead.   Offisync allows you to do the following :

  • Add or remove collaborators to the online Google document
  • offisynccollaboration   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

  • Email the online Google document to someone
  • offisyncemail   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

  • Paste the link to the Google Docs copy of the file in your Word copy.

But the best part of Offisync (in my opinion) is the ability to insert images from Google Images into your Word document.¬†¬† Everything opens in Offisync’s custom-made mini browser.

Since I’ve just been to see Transformers 2 at the cinema, let’s see what pictures there are of Optimus Prime on Google Images.

offisyncgoogleimages   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

As you can see, you can filter the images down to size, type and also by creative commons.¬† When you have found one you want to use, click “Insert” and you will receive a box notifying you where it has come from :

offisyncimagebox   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

If you accept it, click “Accept” and the image will then be embedded into the Word document.

offisyncoptimus   Use Microsoft Office As An Offline Google Docs Editor with Offisync [Windows]

Offisync doesn’t only support Word though.¬†¬† You can also use the feature in Microsoft’s Excel and Powerpoint to keep those documents synchronized as well.

And that’s it!¬†¬† This one is going into my “keeper” pile of software apps as it has already motivated me to use Google Docs more and so far I haven’t found any bugs or really irritating features.¬† I really hope Offisync continues to be developed and I can’t wait to see what other features they come up with next.

Let us know what you think.   Is this something you would use?  What features do you like the best and what new features would you like Offisync to introduce?

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9 Comments -

Tim

I think that integration with the OpenOffice.org suite would be, umm, sweet!

Mark O'Neill

why don’t you go to the OffiSync website and email them to suggest it?

Tim Lenahan

Good advice! I think I will!

Bill Guinee

I can’t believe you didn’t find bugs in this program. My only problem now is trying to figure out how to get it off of Office. The insert image doesn’t work, it won’t send the email notification to a collaborator, and the bug report window doesn’t work. I discovered all of this in the first 15 minutes with the program. Highly NOT recommended. You really need to play with it a bit more before reviewing it. I guess that shows in your one sentence practice document. Keep away from this software until they have fixed it (or taken it out of beta).

Mark O'Neill

I “played” with it for several days doing several large documents as a matter of fact. And it works PERFECTLY with me (no bugs whatsoever) so I have no idea what you did that is causing it to malfunction.

To remove it, try removing the new toolbar in Word. If that doesn’t work, email Offisync and ask them how to remove it.

Jeff

Microsoft does have a feature that lets people save files online directly from the Office suite. It is called Office Live Workspace. Once the plug-in is installed, files can be saved online for anytime, anywhere access. Because it is made by Microsoft, it integrates right into Office, rather than being buggy as it seems Offisync is for a few of you.

Cheers,
Jeff
MSFT Office Live Outreach
Office Live

alfawalidou

great feature of Web 2.0

rusty davis

What about using Excel vs. google docs sort of excel? What if I want to move just one box to a new location without moving all the other boxes in that row?

Thanks,
Rusty

rusty davis

It was an excel I imported from outside Google.
Rusty