Ultimate GMail Collection: over 80 Tools and Tips

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gmail logo   Ultimate GMail Collection: over 80 Tools and TipsIt’s been four months since our first Gmail Roundup. And Gmail being as popular as it is, it’s time for a major update. So here you go, over 80 Gmail tools and tips, including Firefox extensions, Greasemonkey scripts, Desktop programs, Web applications and all-purpose ‘HowTo’ guides.

Firefox EXTENSIONS

gmail firefox   Ultimate GMail Collection: over 80 Tools and Tips

Gmail Manager – manage multiple Gmail accounts, receive new mail notifications, view unread messages right from your browser statusbar. “…The Gmail Manager Firefox add-on obviates the need to keep your Gmail open in a tab all the time by displaying your email info in a statusbar pop-up…” [via LifeHacker]

GmailThis – excellent browser bookmarklet that lets you quickly forward highlighted text on any webpage via Gmail.

Better Gmail – integrates features of 10 Greasemonkey scripts into one firefox addon. These include: Google Reader integration, Mac-like skin, GCal integration, Fixed font and more.

GmailSkinz – powerful firefox addon with lots of cool features: change Inbox color , Add Google IG modules, insert images from Picasa albums, insert smileys, make navigation menu horizontal, hide unnecessary page elements, and more. (Note: some users reported having problems with this addon).

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CustomizeGoogle – removes ads, switches you from http to https, hides the spam counter, quick contacts box, invite box and forces fixed font

[NO LONGER WORKS] Gspace – multi-platform firefox addon that turns your Gmail account into powerful online storage tool.

Gmail Search – search your Gmail account directly from the firefox search bar.

GcalQuickTab – toggle between Gmail and Google Calendar with keyboard shortcuts.

GTDInbox – turns your account into flexible and feature-loaded ToDo-management service (GTD = Getting Things Done)

DragDropUpload – this handy extension lets you quickly attach one or more files to your emails by dragging them over the “Attach a file” link.

Google Toolbar – official Google toolbar featuring one-click Gmail messages search.

FireGPG – integrates contextual menu with some useful functions: encrypt, decrypt, sign, etc. Read more on how to use it here.
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GreaseMonkey SCRIPTS (What is Greaseamonkey?)

gmail greasemonkey   Ultimate GMail Collection: over 80 Tools and Tips
(click to enlarge)

Gmail Super Clean – clean and distraction-free Gmail. Looks great, check it out here

Gmail Spam-count Hide – hides spam count link.

Google Reader Folders – adds a little box that lists the folders on Google Reader along with the number of unread items in each one.

Google Reader Integration – complete integration of GReader into Gmail. Excellent! (view). Jump to Google Reader Tools and Tips.

Google Calendar Integration – integrates GCal agenda into Gmail (view). Jump to Google Calendar Tools and Tips.

Conversation Preview – lets you quickly preview message contents right from the main inbox window (view).

Saved Searches – create ‘saved searches’ (aka smart folders) and display them in the separate box in the navigation menu. Clicking on a search executes the saved query (view).

Folders4Gmail – allows you to create nested labels (i.e. labels and sub-labels) [via LifeHacker].

Gmail Date Search – adds a ‘Search by Date’ button to Gmail’s search form.

Label Colors – color menu labels to make them stand out better (view).

GMail Attachment Icons – adds attachment icons to emails, letting you see what kind of attachment an email has (HTML ,JPG, PDF….). Note: ‘Attachment icons’ isn’t a standard Greasemonkey script, it’s an addon for a similar Firefox extension known as Stylish. However it should work with Geasemonkey as well.

GmailTo – forces all ‘mailto’ links to open in GMail.

Fixed Font Toggle – adds a font toggle button so that messages can be viewed in a fixed-width font. Read more …

Gmail Macros – adds extra keyboard shortcuts to Gmail (i.e. “t” for move to trash, “r” for mark as read, “p” for mark as read and add to archive…etc). Read more…

Gmail Encrypt – encrypts your messages to prevent unwanted people from reading it. Just in case someone intercepts it while it’s on the way.

SSLGoogle – forces Gmail, Google Docs and GCale pages and their intra-links to open via secure connection (HTTPS).

Signature Float – moves your email signature to the top of the message rather than the bottom.

Attachment reminder – reminds you to attach a file to your Gmail, based on whether you have the word attach (ed, ment, etc) in the body.

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Desktop Programs and Web Apps

gmail tools   Ultimate GMail Collection: over 80 Tools and Tips

GmailDrive (Win) – adds a new virtual drive (‘Gmail Drive’) to My Computer folder. Drag’n drop files on top it to store them in your Gmail account.

gDisk (Mac) – Mac alternative for the above mentioned GmailDrive.

Gmail ToDo – handy desktop application that allows you to quickly add and save todo’s in a ‘ToDo’ label in your Gmail account.

FlipMail – free service for forwarding some/all of your emails to your mobile (US Only).

Gmail Loader – cross-platform (Win, Mac, Linux) tool to help you load all your old message archives from other email accounts into Gmail. [via LifeHacker].

Icon Generator – minimize spam exposure by getting an image for your email address and safely publish it wherever needed.

Blogsigs – lets you auto-include the title of your latest blog post in your email signature. Works with Gmail.

GMail Mobile – access Gmail from your mobile.

Google Talk – Google’s IM service which is fully integrable with GMail.

You’ve Got Gmail – Gmail plugin for Trillian (IM client)

Unbl0ck – web-based proxy for accessing Gmail from places where it’s blocked (work, school,…)

iPhoto2Gmail (Mac) – allows you to instantly email images from within iPhoto. Send either original or optimized (resized) image versions.

MailPlane – “…A full fledged mail client for Google Mail and Mac OS X “. Mail client combining best of Gmail with Mac’s simplicity anduser interface. It’s still in beta though, but you can request invite from here.

GmailFS – mountable Linux filesystem which uses Gmail as its storage medium

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GMail Notifiers

gmail notifications   Ultimate GMail Collection: over 80 Tools and Tips

for Windows: GMail Notifier (official), GTray, Notifier2
for Mac: GMail Notifier (official), GCount, Gmail+Growl 2.0
for Linux: KCheckGmail
for Firefox: E-Mail Notifier Toolbar, Gmail Notifier

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GMail HowTo’s (over 20 all purpose HowTo guides)

HowTo: Build advanced Gmail filters and persistent searches.
HowTo: Import your archived emails into Gmail.
HowTo: Access Gmail account of someone who dies.
HowTo: Force Gmail notifier to use SSL (instead of HTTP).
HowTo: Import contacts from Hotmail to Gmail.
HowTo: Redownload Gmail messages into outlook.
HowTo: Backup your Gmail messages using Google Groups.
HowTo: Create Google Calendar events from Gmai.
HowTo: Set Gmail as default mail client in Ubuntu (without any additional software).
HowTo: Sync. Google Calendar and Gmail contacts to your desktop.
HowTo: Use rich HTML email signatures straight from Gmail (req. Better Gmail extension).
HowTo: Manage all your email account with Gmail. (Excellent guide for folks with several emails.)
HowTo: Back up Gmail with Fetchmail (Windows).
HowTo: Configure and access Gmail on Mozilla Thunderbird.
HowTo: Use Gmail over IMAP and tag your mail, too.
HowTo: Sync. Micr. Outlook, GCal, Gmail, iPod, and mobile phone.
HowTo: Encrypt and sign Gmail messages using FireGPG extension (see above).
HowTo: Work with Gmail Attachments like a PRO.
HowTo: Attach and send blocked file types, i.e. ‘*.exe’.
HowTo: Find that ‘someone’ who gives away your email address to spammers.
HowTo: Gmail on Home Linux Box using Postfix and Fetchmail.

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Gmail Shortcuts

keyboard gmail   Ultimate GMail Collection: over 80 Tools and Tips

– Secret keyboard shortcut for deleting messages [labnol.blogspot.com]
– Shortcuts for Special Gmail Labels [googlesystem.blogspot.com] – for ultra quick navigation
– Gmail Shortcut List: handy, printable list of keyboard shortcuts for the Gmail [comp.nus.edu.sg]

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Tips

– Three solid Gmail productivity tips [mattcutts.com]
– What to do if your Gmail is nearly full [bnura.blogspot.com]
– Jim’sTips: huge collection of basic gmail tips [g04.com]

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27 Comments -

Ethan Wiener

I would love to share a new tool with your readers. BigString is a free email service that allows a user to easily send, recall, erase, self-destruct and modify an email after it has been sent. BigString users have unprecedented control over all of their email, whether they choose to send it through the BigString.com website or even Microsoft Outlook.

It is inevitable. At one point or another in your life, you’ve sent an email to a colleague, client, family member or significant other that’s been highly regrettable. Even before pressing send, you knew it was a bad idea, yet you rolled the dice and clicked anyway, only to cringe at what you wrote later on.

Prachi

Hey this is a wonderful feature.. But how to use it???

Aibek

@Ethan
Wowww, that’s sounds really interesting. I have no idea how it can work. Will check it out shortly.

Matt

This is great… your one stop shop for Gmail tools.

INTA

wowwww, That’s good . The future is well[…]

kishore

That is a great collection of gmail applications

Hurrah!

Friedbeef

Holy crap this is an awesome post!!!!!

monica

Wow, there are so many things! Nice to have a must have list or a ratings system for these, since some of the seem to be duplicate functionality.

Aibek

@Monica
I totally agree, rating system would make things way better. I am on it.

Jason

Great article, i love gmail, there superb

luiz antonio

otimo link, quandes novidades , mais alguma atualizaçoes me comunique.

engtech @ IDT

That is a KICK ASS post. There are at least five things on there that I’ve been having a hell of a time trying to figure out how to do. Thank you for including one of my guides, here are two more that you might find link worthy:

  • HowTo: (internetducttape.com/2006/10/04/how-to-access-gmail-when-its-blocked-at-work-or-school) Access Gmail if it is blocked at work
  • HowTo: Use (internetducttape.com/2006/09/11/guide-on-how-to-setup-two-or-more-gmail-accounts-to-use-one-account-create-forward-link) multiple Gmail addresses from one account.

martinsc

best list i’ve seen so far… posted a link to it on my blog – martinsc.net
;-)

Aibek

Hey Martin, Thanks for the link. ;-)

khaleel

i have a gmail application installed on my mobile phone.. i can access the mail but i cant open the attachment and download it cud u help me out wid this..

Dave A

Has anyone seen a scriptmonkey script or any other way to automatically read the next or previous message in the current list when you click the ‘delete’ button – being returned to the list and having to select the next message is a real P.I.T.A.!!! Thanks! Dave

Mike G.

Is there a way to “scrape” all the email addresses out of an email? For example, I just received an email from a friend who forwarded one of the Microsoft/AOL hoax emails. It has been forwarded numerous times and there are now several blocks of TO and CC email addresses throughout the body of the email and many of them are just names; you have to move your mouse over the person’s name to see the email address. I would like to know if there is a tool that would be able to extract all of those email addresses and place them in the BCC line of a new email or a Reply To All email.

Thanks.

Rajesh Shambhatt

Gmail Drive: Installing the same does not make any sense because one can upload documents to Google docs., since Google docs. provides separate email ID to do the same, if one installs Picasa, all the pictures/images can be uploaded to web picasa. So installing Gmail Drive has no meaning especially when it is getting uploaded to email inbox as an attachment. Even presentation, slide show etc. can be uploaded to Google Docs. as mentioned above.

Please correct me if comment mentioned above has missed any valid points.

Thanks.

Oron

GMail Drive is not intended for people who use Google Docs as their main way of storing documents. Instead, it allows you to use your GMail storage as if it were an additional hard disc, so you can backup data onto it or copy individual files (pictures, docs or whatever) so they can be accessed from other computers. Since it works by ‘drag and drop’, it is also very easy to use.

tips photo

Great article. Never knew there were so many things that went along with gmail. These are great tips for anyone who using gmail.

Kevin

One tool I have been looking for is:

a tool where I can click and hold and then select up to as many boxes as I want to either delete / archive / label
ect,
skip a box then select hold and select x number of boxes with out it canceling previous checked boxes to give me better control of in box.

Ken

What exactly is gmail? Email ?

Oron

Yes, it’s Google’s email service, which is accessed primarily via the web (like hotmail, Yahoo etc).

Ken

Thanks for the sausage link!

Anonymous

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Óñòíûå êîíñóëüòàöèè.
Þðèäè÷åñêîå îáñëóæèâàíèå þðèäè÷åñêèõ è ôèçè÷åñêèõ ëèö.
Ðåãèñòðàöèÿ þðèäè÷åñêèõ ëèö.

Genduk

Great explanation,
many thanks for this