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uses for dropboxFor many advanced computer users, Dropbox is the premiere cloud-based storage and sharing document service. It has replaced the Documents folder on my Mac, and is the primary way I sync files between my devices. Similar and equally useful free services include Google Drive and Box.com.

We’ve already covered some awesome uses for Dropbox, including How to Run Multiple Dropbox Accounts Simultaneously [Mac] How To Run Multiple Dropbox Accounts Simultaneously [Mac] How To Run Multiple Dropbox Accounts Simultaneously [Mac] Read More , how to send send files to your Dropbox without using Dropbox 5 Ways To Send Files To Your Dropbox Without Using Dropbox 5 Ways To Send Files To Your Dropbox Without Using Dropbox There are numerous ways to manage files in Dropbox. Maybe, need to get something into my Dropbox and just don’t have access to it right now. For these scenarios, some nice people invented services we... Read More , how to upload files faster and easier with Dropbox 2 Tools To Make File Sharing on Dropbox Faster and Easier 2 Tools To Make File Sharing on Dropbox Faster and Easier One of the players in the file sharing game is Dropbox. This popular file backup and sync service allows its users to share files easily via a "Public Folder". With this feature, sharing files is... Read More , and even how to host a WordPress blog 3 Methods To Host Your Wordpress Blog Images On An External Server 3 Methods To Host Your Wordpress Blog Images On An External Server One of the biggest burdens of any website are the images. So it's only logical that you can lighten the load of your sites - and make them faster - by hosting the images on... Read More on your Dropbox account. The following are a handful of other ideas for new and maybe more experienced users of Dropbox.

Get Your Group Dropboxed

If you happen to be the only one on your committee, team, or in your family using Dropbox, then definitely get them on board with a free account. Explain to them what Dropbox is and let them know you’ll be sending out invites to set up an account on their computer. For each user that registers with your invite, you get 500MB more space, up to 16GB.

Just log in to your Dropbox account and click “Get free space!“, followed by “Refer a friend to Dropbox.”

uses for dropbox

When your group is on board with Dropbox, you can set up a folder that everyone can access and sync to, and they won’t be able to see or access your other Dropbox folders. It’s like having your own in-house file server.

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Quickly Link To Any Dropbox File

When you need to share any file in your Dropbox account, simply right- or Control-click on the file, and select “Get Link.” You can share that link with anyone, even if they don’t have a Dropbox account. They will not get access to your other Dropbox folders and files, just the one you share a link to. If you want to share a bundle of files, just save and combine them into a zip folder, add the zip file to your Dropbox account, and get the link for it.

dropbox uses

Similarly, you can share a link to the special Public folder of your Dropbox, which make its contents available to anyone who has that link or access to your Public folder.

Automatically Upload iOS Photos To Dropbox

Now when you install Dropbox to your iPhone or Android device, you can select to have it upload all existing and/or new photos on your mobile device to a special Camera Uploads folder in your Dropbox account. This upload process takes place each time you launch the Dropbox app on your device. It will even remember which image and video files have already been uploaded and skip them. This is another great way to have an instant backup of your mobile photos.

Instant Photo Gallery

Speaking of photos, Dropbox also offers a way to create a gallery of selected photos from your account. Upload the photos you want to share to the special Photos folder in your Dropbox account. Get and share the link to the folder, and those photos can be viewed online in a Gallery format.

dropbox uses

Offline Access To Dropbox Documents

If you’re like me, you probably have added Dropbox to all your other computers and mobile devices. But you might not know that you can also designate particular files for offline viewing. Simply open the document in Dropbox on your mobile device and select the star icon in the menu bar.

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This will make the document available under the Favorites menu of Dropbox, and if for some reason your device doesn’t have 3G or Wi-Fi access, you can view it offline.

Manage Dropbox Downloads

If you have Dropbox on a laptop or notebook computer, you might not know that its downloads might be taking up significant space on your internal hard drive, because of all the documents and photos you upload to it. If this is the case, you can launch the Dropbox app on your PC, click on its Preferences > Advanced, and select Change Settings. From there you can deselect folders you don’t want synced to that computer.

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This will add space back to your local drive, but those unchecked folders will still be available on your other devices. Dropbox doesn’t download data to your mobile devices; you can only access data from the cloud service of Dropbox on those devices.

Use IFTTT Hacks

If you’re a Dropbox user, it means you’re probably a computer geek, whether you know it or not. So you might as well extend your geekdom to a service called IfThisThenThat. See this article If This Then That: Connect & Automate Any Two Of Your Favorite Web Apps If This Then That: Connect & Automate Any Two Of Your Favorite Web Apps Connect any two of your favorite web apps in creative ways. A sort of "digital duct tape" according to Linden Tibbets, the app's creator, If This Then That (ifttt) lets you find new uses for... Read More for how to set it up.

Ifttt has an entire Channel of recipes for Dropbox that you will want to look into. Here’s an example. Say you want to keep a list of all your Twitter retweets and replies. There’s an Ifttt recipe that will capture all your retweets and replies and add them to a text file in your Dropbox account. It will actually do all this automatically in the background after you get it set up. Check out the site for dozens of other recipes.

top uses for dropbox

Dropbox To Google Drive

If you’re set up with Dropbox, you might as well add a few more free cloud-based services to your computer and mobile arsenal, such as Google Drive A Look At Google Drive, Google's Long-Awaited Cloud Storage Service A Look At Google Drive, Google's Long-Awaited Cloud Storage Service After more than 6 years of rumors and a long-ago cancellation because "files are so 1990", Google Drive is finally here. Coming with 5 GB of free storage space, a Dropbox-like desktop sync client, and... Read More and/or Box.com. They both are very similar to Dropbox.

top uses for dropbox

Once you’re set up with say Google Drive, you can use another Ifttt recipe that will automatically backup any files you drop into your Public Dropbox folder. There’s a similar recipe for sending from your Dropbox to your Box cloud account.

Drafts To Dropbox

There are lots of iOS and Android apps that connect to Dropbox. One of my favorites is a notes app called Drafts ($1.99). When Drafts is launched, it automatically opens a new text document, and whatever I type in the new document can be added to a text file in my Dropbox, or one of a dozen other apps.

Drafts app

I sometimes prefer this approach to syncing text because I don’t want to create a new file in my iPhone Notebook app just for a small piece of text I need to quickly save.

Previous Versions

You may not know that Dropbox actually keeps tracks of the changes you make to documents saved to your account. If you need to restore a previous version of a document, log into your online Dropbox account, right- or Control-click on the file, and choose “Previous versions.” Your saved versions are there without cluttering up your internal hard drive.

uses for dropbox

That’s it for this round of Dropbox tips. Let us know of any other tips and ideas of other uses for Dropbox. Click here for our listing of other Dropbox related articles.

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