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When it comes to getting your life organized 6 Project Management Tips You Can Use to Organize Your Life 6 Project Management Tips You Can Use to Organize Your Life Project Management is the profession of getting things done. Our tips will help you apply a project manager's perspective, skills, and tools to organize your own life. Read More , there are two indispensable tools: your calendar and your to-do list. Knowing what you need to do and when you need to do it ensures that nothing gets forgotten.

But most task management solutions keep these two things separate. Sure, you can see your due dates in your to-do list app, but wouldn’t it be nicer to see them on your calendar, where all of your events are listed?

Here’s how you can. In the examples below, we’ll be using Google Calendar.

Why Google Calendar?

First, because it’s extremely popular. Almost everyone already has a personal or professional Gmail account, and that means they have Google Calendar, too.

Second, because Google Calendar can sync with just about anything. If you prefer to use iCal, you can easily sync them up. Fantastical? The Windows calendar How to Sync Your Google Calendar with the Windows 10 Taskbar How to Sync Your Google Calendar with the Windows 10 Taskbar Sync your Google Calendar with the Windows Calendar app wasn't always possible. Since the Windows 10 Anniversary Update, you can even manage your Google, iCloud, and Outlook calendars from the Taskbar. We show you how. Read More ? No problem. Syncing them can be done in a couple easy steps. For this reason, Google Calendar is a great central place to manage your task list.

And last but not least, Google Calendar works with both IFTTT and Zapier, which means you can make it work with almost any other app.

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The Easiest Option: Google Tasks

As you might expect, Google’s own Tasks app Five Killer Ways to Use Google Tasks Five Killer Ways to Use Google Tasks If you're like me, you spend more time managing your tasks than you do actually performing them. It’s all about multiple lists, offline access and getting your tasks on-the-go. Since we last took a look... Read More is tightly integrated with Google Calendar. It’s not an advanced task management system, and it doesn’t offer a whole lot of features. But if you just need a place to jot down what you need to do and you want to see due dates in your calendar, it’ll do the job.

To access Tasks, go to calendar.google.com and click Tasks under My Calendars in the left sidebar. If you don’t see the link for Tasks, click the down arrow next to Reminders and select Switch to Tasks.

google calendar switch tasks

You’ll now see your task list displayed to the right of the calendar, as well as reminders on the days you set your tasks to be due.

google calendar tasks

You can also open Tasks in Gmail by clicking the dropdown menu in the top-left (it says “Mail” when you’re looking at your inbox). Tasks shows up much like an instant message.

gmail tasks

And if you want to see Tasks in full size, go to mail.google.com/tasks/canvas. You won’t get any more features, but you do get a full tab to work with.

In any view, click the right-facing arrow next to a task to add a due date. You can also add notes or assign it to a specific list. Once you’ve assigned a due date, you’ll see that task displayed on Google Calendar. It’s as simple as that.

google tasks due date

Syncing Your To-Do List With Google Calendar

Are you using a different task manager already? There’s a good chance that you can sync it with Google Calendar. I’m currently using Remember the Milk, for example, and I can sync it just by adding the Google Calendar gadget:

remember the milk google calendar

Wunderlist is similarly easy. Just open the app and head to Preferences > Account. From there, you can click Calendar Feed: Connect. It might open another calendar app, but you can copy and paste the calendar feed URL into Google Calendar to sync it up.

Most other task management apps have some sort of calendar integration Awesome Things You Can Automatically Import To Google Calendar Awesome Things You Can Automatically Import To Google Calendar A calendar keeps every aspect of your life focused in one place, allowing you to worry less and accomplish more. Here are some useful ways to import important information into your Google Calendar. Read More as well. Trello has its own calendar view. Evernote can sync with calendar and task-list apps.

For almost any task management system, there’s a good way to sync it with Google Calendar built right in. Just consult the app’s documentation to find out how to sync it up.

Going the Custom Way: Using an Automation Service

If your system isn’t currently amenable to syncing with Google Calendar, you do have another option. Zapier and IFTTT can connect a huge number of apps together, and many of them allow you to sync up Google Calendar. For example, here are the task list and project management apps that Zapier supports:

  • Asana
  • Todoist
  • Wunderlist
  • Google Tasks
  • Omnifocus
  • Producteev
  • Toodledo
  • Week Plan
  • Nozbe
  • Remember the Milk
  • Checkvist
  • Focuster
  • Zenkit (beta)

Setting up an automation using Zapier or IFTTT is super easy. In most cases, there’s already one that’s been created, and all you need to do is add it to your account. Here’s one that adds Evernote reminders to your Google Calendar:

evernote calendar zap

Other to-do-type apps can be integrated, too. IFTTT lets you add your follow-up reminders from Followup.cc to Google Calendar so you can always see who you need to be emailing and when.

And with multi-step zaps Create Awesome Life Automations with Multi-Step Zaps Create Awesome Life Automations with Multi-Step Zaps Zapier, the single largest competitor to IFTTT, announced that it now offers users the ability to create multiple action automations called multi-step zaps. Read More , you’re really only limited by your imagination.

A Completely Different Option

If you’re a fan of time blocking Time Blocking -- The Secret Weapon For Better Focus Time Blocking -- The Secret Weapon For Better Focus Are you looking for a more efficient way to organise your work-days? Try Time Blocking. This time management tactic can help keep you on track while keeping distractions, procrastination, and unproductive multitasking at bay. Read More and highly specific scheduling, you might be interested in Sorted, a new app that makes it easy to schedule all of your tasks in a day. Just add your tasks, use gestures to reorganize them, and you’ll see when you need to get your things done.

As of right now, Sorted doesn’t support syncing with Google Calendar. However, the developers have stated that calendar integration is very high on their list of features to add. Until then, however, you could use Sorted as your primary calendaring app.

How Do You Stay in Sync?

There are plenty of ways to sync your to-do list with Google Calendar. The degree to which you want to sync it and how many details you’d like to share between the two, however, depends largely on your own personal task management system.

If you need a lot of details, syncing a powerful app like Omnifocus (a great GTD app Getting Things Done, Better: The Redesigned OmniFocus 2 for Mac Getting Things Done, Better: The Redesigned OmniFocus 2 for Mac A few years back, I gave up on the original OmniFocus because it felt too complicated for what I needed – step in the redesigned and cleaner Omnifocus 2. Read More ) or Producteev might be the way to go. Like to keep things simple? Google Tasks or Wunderlist might be more your style.

How do you keep your tasks and your calendar in sync? Which are your favorite apps? Share your thoughts in the comments below!

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  1. Cheryl
    July 9, 2017 at 8:22 pm

    How can I access Tasks from the Google calendar app on my android phone?

  2. GodSponge
    June 9, 2017 at 8:14 pm

    I really like Business Calendar 2. It's super customizable and has Google task sync built in. It also let's you have calendar events and tasks in the widgets. It's not free if you want full customization options, but it's worth it in my opinion. BC2 is an app I can't live without.

  3. David Lemler
    June 9, 2017 at 7:12 pm

    I personally really like to use Todoist. They have recently added a way to have a two-way sync with Gcal, so if you modify Todoist tasks in the calendar, they sync back to Todoist. You can also add tasks in Gcal and they will show up in Todoist.