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Not so long ago MUO author Dave posted an article on How to control Windows Mobile Phone from the Desktop How to Remotely Control your Mobile Phone from Desktop How to Remotely Control your Mobile Phone from Desktop Read More , today I want to show you how to synchronize your phone with your loved one.

Due to my career and title as “The Admin”, when I am at home the wife expects nothing less than technology perfection, and being an admin I like to be in control of things. I hate outsourcing anything I can do myself; specifically running my own email server, ftp site and such.

Why use other peoples services when you don’t have to? Good Question!

Things however aren’t always all rosy and sometimes you have to rely on other services to get you through the day. When you are in a bind and you need to get something done, you do whatever you have to do.

The situation came about in a normal conversation on a Saturday afternoon in my living room. This is right after my wife missed her maintenance appointment with the Land Rover dealer. I spoke to the guy on the phone, entered the appointment in my calendar and forgot to beam it over to my wife’s phone! These are the problems with the human meat brain, at least mine. It was a temporary out of memory error! :)

The conversation went like this:


“This would have never happened to one of your executives Karl! You always say you’re all about the 5 9’s and how you can solve any problem, so what about all the stuff we don’t have?”

“Like what?”

“A shared calendar, to do list, contacts, for one.”

“That’s 3 things.”

“Well one if they are all synced to my phone. Shouldn’t you know that?”

Wifey has an Unlocked T-mobile Dash and I have a Do-pod C730, both on Windows Mobile 6. This just might work. Hmm.. I would need to do some kind of wireless syncing.

But to what?

MS Exchange might work. Not from my work account and I am not buying an exchange server for the house just for this! I need a free exchange solution. Nothing fancy. I looked and looked and there were lots of trials and crap but once the dust settled one of them stuck out – it was

Now here is the scenario.

Mail2Web live is a free service that gives you a hosted Exchange limited access account. Not limited enough to stop us from having our way with it though. We can selectively sync information to and from any Windows mobile device, palm or desktop email client. You can have it sync on every change (push) or on a schedule to save battery life (recommended). Imagine you put a plumber’s phone number in your phone and then it is also in your wife’s and then in your Outlook – automagically. Sweet.

All you need to do is sign up for one account with their free service and then go configure your machines and devices. I already have active sync on my desktop/laptop so I do not need to configure Outlook to sync directly with the Mail2Web server. I recommend this method. So all your information is on your handheld and computer. Now lets get the two handhelds setup as follows

(Instructions are for Windows Mobile 5 and 6, use VersaMail on the Palm or the built in Exchange sync on the Blackberry):

Open up Active Sync


Choose Configure Server


Setup your server information as follows (Make sure you use the address!):


Hit Next and fill in your user information that Mail2Web provided you.


Hit Next again and pick what you want to sync. This will combine all of these items with whatever machines you are going to use this account with. I suggest NOT syncing e-mail as it gets messy. But the other items like Contacts, Calendar and Tasks, feel free to select and use them at will.


Click Finish and you are good to go!

This is going to be awesome – real deal wireless syncing is bound to bring the wife and I’s relationship closer. At the very least it will keep our appointments, birthdays, reminders, tasks, to do lists under control!

The possibilities are endless and here I go ranting and raving and you probably want to go check it out. Go ahead, I’ll wait and when it changes your life – make sure you come back and share the article so everyone can get down with the get down.

From their website:

Synchronize Multiple Devices

What kind of mobile magic do you do? Let us know! What are you waiting for? That is what the comments are for!!

  1. Bob Thomson
    October 29, 2009 at 3:19 am

    Hey Ericc,

    In reference to your posting...the only thing that sucks is your inability to recognize the value of time versus money. Blackberry's are actually a great enterprise business tool for a lot of people. Not just texting your little pea-brain sized sluts and cronies to "hurry & turn it to Skinimax bro..."
    So take your ignorant little cheap a$$ and your low rent mother f'ing comments and stop devaluing/polluting this forum.

  2. Jono Taiga
    April 16, 2009 at 1:36 am

    Are there any other services that offer this for free today? I checked into mail2web and now they charge a monthly fee for anything above the mailbox. I'm looking for something that would allow a few people to sync contacts, calendar, tasks and some email (mainly as a way to get to multiple people with one email)
    Thank ye for your time,

  3. Mike
    March 30, 2008 at 9:28 pm

    Really stupid question. All of the devices will share the same e-mail account on mail2web, correct?

    Man Google needs to get this going.

    • Karl L. Gechlik |
      March 31, 2008 at 11:37 am

      Yes Mike, That is correct. For everyone you want to be syncing to the same set of PIM data would use the same Mail2Web account.

      Anyone else using it and loving it like me? It really has changed my life.

      It's no where near as bad as it used to be when I forget something. Now there is a digital backup and its in more than one place! I am bound to hear the alarm going off now (or at least my wife will!!)

      • Jim
        September 12, 2008 at 7:20 pm


        Have you looked at airset? it is free and allows palm and windows devices.

  4. Steve
    March 30, 2008 at 9:04 pm

    wow i've been trying to back up my contacts / calendar using active sync via pc/usb but somehow it would never work. this worked perfectly. thanks!

  5. Marco
    March 30, 2008 at 5:38 pm

    Thanks for the tip, I 'll give it a shot.

  6. ericc
    March 29, 2008 at 7:29 pm

    sucks that you have to pay for blackberry support though :( I'll stick to my cobbled solution with gmail

    • Karl L. Gechlik |
      March 30, 2008 at 7:33 am

      Hey Eric - They need to make money somehow right? And blackberry support is meant for people who need to be HIGHLY accessible. In that situation isn't it worth it to pay for it (I mean: have your company pay for it!)

      I don't use this for my email I do my pushing from exchange server BUT it does make for a wonderful FREE server that lets you sync your PIM with MULTIPLE machines.

      To me this was gold!

      Does anybody else use a different free service....With blackberry support? I didn't see on out there. If you know of one, Put us on in the comments.

      Have a great Sunday everyone.

  7. Karl L. Gechlik
    March 29, 2008 at 5:48 pm

    Glad to hear it Brainiac! Have a great weekend.

  8. Brainiac
    March 29, 2008 at 4:23 pm

    Hey Karl, you'r da man. You just got yourself one new subscriber.

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