Pinterest Stumbleupon Whatsapp
Advertisement

You can do a lot with PDF documents on Google Drive 10 Tips To Do More With Your PDF Files On Google Drive 10 Tips To Do More With Your PDF Files On Google Drive From managing your files to collaborating on Docs, Drive is a full-functioning office suite. What many people don't realize is its capability to do far more than only view PDFs. Read More , like converting any Google Drive document to a PDF. But did you know that you can also directly share PDF versions of your files? There is no need to convert each document to a PDF by hand every time.

There are clear benefits to taking the direct-to-PDF approach when sharing:

Obviously, the automatic document-to-PDF conversion works best for files you intend to share for viewing rather than editing.

  1. Select the document you want to share.
  2. Click the Share icon that is located on the top right.
  3. Enter the names or email addresses of the people you want to share the document with.
  4. Choose the permission level (edit, comment, view) you want to grant.
  5. Click on Copy Link in the share box. Paste the link in your email.
  6. After you paste the link, change the end of the URL before sending it. Tweak the end of the URL, replacing edit?usp=sharing with export?format=pdf

For example:

  • Before:
    https://docs.google.com/document/d/1IGHN4OvZ0ezyzxTizLViJ3HMYiVjfU1eV7c9QIWXxL8/edit?usp=sharing
  • After:
    https://docs.google.com/document/d/1IGHN4OvZ0ezyzxTizLViJ3HMYiVjfU1eV7c9QIWXxL8/export?format=pdf

Send the modified PDF link. Anyone with the link can click on it to directly download the PDF version of the file. It is always a good idea to mention that you are sending a PDF document for direct download.

Advertisement

Have you tried this more direct way to send a PDF file via Google Drive before? Which is your favorite collaboration tip?

Leave a Reply

Your email address will not be published. Required fields are marked *