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For those of us who live in the inbox, email management is a 24×7 job. The email inbox becomes not only the historian, who faithfully records our online social trips, but the inbox becomes the clearing house for all information that pours in. Wouldn’t it be great if it could behave like a secretary we always wished we could have?

With a slew of free tools and add-ons, the email is heading that way. Maybe it won’t flash a charming smile just yet, but there are some email assistants that can help us live a more charmed life and enjoy greater personal productivity. One such free email software is SenderOK.


SenderOK comes with a quiver full of features but the basic idea of the software is that it focuses on the more important emails. SenderOK tries to distinguish between the good emails and the not so good ones. Picking the good ones and putting them ahead in the queue speeds up email productivity.

Email productivity (or any other) is about prioritizing. SenderOK is that, but on auto-pilot. How? Let’s see”¦

Taking A First Look At Our Email Assistant

SenderOK is a 9.52MB download and it is an add-in for Outlook (2003, 2007) and the browser (IE6+, FF2+). It is supported on Windows XP, Vista, and 7. After installation, a SenderOK user account has to be created. The SenderOK account is your calling card into the network of trusted senders.

On installation, the SenderOK Account Manager takes you through screens of a few configurations. One of the most important ones is where you give SenderOK the specific email accounts to handle:

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The last step in the installation step-by-step is where SenderOK indexes all the emails. The nice touch is, SenderOK gives a tour of the features while the indexing is on.

Taking a Second, Deeper Look At Our Email Assistant

  • The first look was really slick, nice and fast. The indexing can carry on in the background and if you don’t want to view the introductory video, open up your Outlook. Here’s how the layout changes to reflect the work of SenderOK’s filtering.
  • email personal productivity

  • SenderOK filters the emails into three priority rated folders: VIP, Important, and Routine. Also, taking each single email, the priority can be changed on a case by case basic if you feel that SenderOK has got it wrong on the first try. This action re-sorts the individual email into the matching folder.
  • email personal productivity

  • SenderOK also helps you quickly identify senders thanks to the virtual business card displayed within the email message. The photo is plucked from Facebook and you can click the Facebook icon to take a look at the person’s profile. Obviously, not all senders will have a Facebook profile and this social information available for display.
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  • The little info panel can be extended to a more detailed view with a click. What you get are all the emails you have exchanged with the sender and listed attachments if any. Mouseover any of the conversations and you can catch the email in a pop-out.
  • email productivity

  • SenderOK also “˜rescues’ email wrongly captured by spam filters and moves them from the spam folder back into the right folders. The accounts to act on can be specified during the installation.
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  • SenderOK notifies you of new email and its priority status with a little taskbar icon. This icon is on display even if Outlook or webmail is closed. The type of notification display (tray icon, ticker, or sound alert) can be changed by clicking the tray icon and choosing Configure SenderOK Settings. Click the tray icon to get a more detailed display of your mail status.
  • email management software

  • SenderOK lets you exchange virtual business cards with your contacts. SenderOK’s Card Box is where you can create and manage your own cards as well as those of your contacts. It’s also a searchable database of all your contacts with filter sets and tags.
  • email management software

Is SenderOK A Good Email Assistant?

SenderOK does a good job of sorting through the mail and arranging them according to priority. Though the brain behind the sorting is not mentioned, SenderOK also takes into account global classification of the emails. If users classify a particular sender as high priority, then it apparently helps to fine tune the email classification. What’s helpful definitely is the grouping of the emails from a single sender in the info panel. Along with the photo, it speeds up email productivity.

The cons? I am not sure if webmail accounts also display virtual folders with sorted mails as in Outlook’s Inbox. I couldn’t get it to work and in all probability, there is this single distinction between webmail and Outlook. Though, webmail accounts display the priority for individual emails and any change in one gets reflected in all emails from that sender.

SenderOK can only get better at its job as we use it more. Just like a real assistant.

Will this software have your stamp of okay? Use it with Outlook and webmail and let us know.

  1. scottycase
    May 9, 2010 at 2:06 pm

    Outlook helpers like that are really amazing! I have another one: Lookeen (http://www.lookeen.net)! A search for Outlook, finds everything in seconds! Best is it is so small that it doesn´t need much space in your outlook surface and really easy to work with! Never wanna work with Outlook again without Lookeen! :)

  2. Anonymous
    May 9, 2010 at 12:06 pm

    Outlook helpers like that are really amazing! I have another one: Lookeen (http://www.lookeen.net)! A search for Outlook, finds everything in seconds! Best is it is so small that it doesn´t need much space in your outlook surface and really easy to work with! Never wanna work with Outlook again without Lookeen! :)

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