Too Much on To-Do List? Try These Apps to Stop Being Overwhelmed
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There is no perfect to-do list app. In fact, most apps you use seem overwhelming after some time. As the list goes longer, the tasks seem insurmountable. Chances are, you aren’t using the right app.

While there are some excellent to-do apps with a plethora of features, that’s not ideal for beginners. If you’re new to making task lists, then what you need is simplicity, not options. Simplify your objectives and get cracking on your goals with these apps first.

1. Now Do This (Web): One Task at a Time

Tired of that long to-do list mocking your very existence? Even when you get a lot done, it seems like there’s so much more still to complete. Now Do This is all about doing one task at a time.

now do this to-do

Fill the app with all your tasks, listed chronologically by importance. I would suggest using the Eisenhower Matrix to prioritize your list How to Prioritize Tasks With the Eisenhower Matrix Productivity System How to Prioritize Tasks With the Eisenhower Matrix Productivity System Do traditional to-do lists not work for you? Do you feel overwhelmed or do you have trouble keeping your list under control? Try the Eisenhower Matrix. This productivity method can simplify complexity. Read More first. One click later, you’ll be staring at only the most important job you should be doing. Everything else is relegated.

Granted, Now Do This is not revolutionary or a huge innovation. But it’s one of those simple mind hacks to make you more productive Hack Your Brain: 5 Ways to Use Neuroscience to Be More Productive Hack Your Brain: 5 Ways to Use Neuroscience to Be More Productive Read More . If you easily lose sight of the goal, this is the type of to-do list you need.

2. Gone (Web): A 24-Hour Task List

A new day, a new task list. That’s the premise of Gone, which calls itself an ephemeral to-do list that wipes the slate clean every 24 hours.

gone 24-hour task list to-do

It’s as simple as it sounds. And there’s some thought behind this. A lengthy to-do list can be overwhelming, almost paralyzing. You eventually end up feeling like you need to catch up on what you haven’t finished, rather than focusing on the new important tasks. Gone gets rid of that predicament by forcing you to create new tasks every day.

Don’t think of this as your main to-do list. For that, you are still better off with Any.do, Todoist, or Wunderlist To-Do List App Showdown: Any.do vs Todoist vs Wunderlist To-Do List App Showdown: Any.do vs Todoist vs Wunderlist Some to-do list apps stand head and shoulders above the rest. But how do they compare and which one is best for you? We'll help you find out. Read More . Instead, Gone can be your daily planner, so you prioritize the tasks you’re tackling today.

3. Volition (Web): Review How You Did, Plan for Tomorrow

Almost every single productivity guru says you should write tomorrow’s to-do list before going to bed. A daily review is also recommended by several. Volition nudges you into practicing what they preach.

volition review tasks to-do

The app makes you create a daily task list of five items — and no more than five. You need to estimate how many 25-minute intervals of productivity each task will take. This is based on the Pomodoro Technique How a Simple Pomodoro Timer Made My Life Better How a Simple Pomodoro Timer Made My Life Better The Pomodoro Technique is one of the simpler time management life hacks. Break through distractions with the help of 25-minute chunks and a timer. It could be a life-changing routine change if it suits you. Read More . When you’re done with any task, tick the checkbox and add how many intervals it actually took.

At the end of the day, Volition will show you how you did in terms of time estimates. It’ll also ask you a few questions about how your day went, as a simple daily review The Beginner's Guide to Digital Journaling¬† The Beginner's Guide to Digital Journaling¬† Maintaining a private journal is a great way to build your writing skills, spill out your thoughts, desires, worries, and reflections on paper. The very act of writing itself can often help you think through... Read More . And then you’re set to create the next day’s list.

4. Talllly (Web): Break It Down, Break It Down

Whenever a goal seems too big to accomplish, productivity gurus suggest breaking it down into smaller tasks. Talllly is an app all about this procedure and will vanquish that feeling of overwhelm.

talllly break down tasks to-do

The to-do list is in three panes: Goals, Steps, and Tasks. It’s intuitive to use. Write your goal first. Then in the second column, write the steps needed to complete that goal. Finally, for each step, write the tasks you need to fulfil. So at any moment, you are only looking at the tiny tasks of a single step of a single goal. Not so overwhelming now, is it? Meanwhile, all your completed actions are gathered in a “done list” to feel accomplished Ditch Your To-Dos: How To Use A "Done" List To Achieve Your Resolutions Ditch Your To-Dos: How To Use A "Done" List To Achieve Your Resolutions Resolutions come from a part of yourself where you feel lacking. Instead of a to-do list, try a "Done List" for a positive mindset to achieve your targets. Read More .

And in case the goals seem too many, don’t worry, you can create additional lists too. Talllly is all about having a visual to-do list to make you productive How Visual To-Do Lists Can Power Your Personal Productivity How Visual To-Do Lists Can Power Your Personal Productivity Do you like visual to-do lists or do linear lists make you more efficient? We look at five visual tools that are make your daily planning more interesting. Read More .

5. Tokk (Web): The Cleanest “Regular” To-Do List

Let’s say you want the features of an Any.Do or Todoist, but find the interface too overwhelming. Try out Tokk. It’s a clean, minimal approach to the modern principles of to-do apps.

tokk cleanest regular to-do

Create a list, and add tasks in it, and check a task when you’re done. “Pin” the tasks you plan to accomplish today. When you start any task, also start the timer in Tokk so it can calculate how long it took you. Pinned tasks will also automatically carry forward to the next day. And Tokk will auto-generate a time-tracking report The Best Time Tracking App for Android, iOS, and Desktop The Best Time Tracking App for Android, iOS, and Desktop We show you how time tracking can benefit you or your team, what to look for in time tracking software, and the best cross-platform application we could find for the job. Read More for you.

Tokk isn’t the first app I’d recommend to someone overwhelmed by to-do apps. Think of it as the step before using a full-fledged task list app like Wunderlist. Its unassuming and easy interface makes Tokk step back and let you carry on with work, which is what you want from a to-do app.

Best Advanced To-Do App?

Let’s forget about the beginner to-do apps for a while, and concentrate on the upgrade. Once you have figured out how to use a task list effectively, which app would you use eventually?

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  1. Deana Duquesne
    September 20, 2017 at 2:37 pm

    I really like Trello as my advanced list to keep a running list of the things I have to do every week. I like the cards I can copy and move them around, or I can just uncheck the list & reuse it (I don't need to keep a log of my personal tasks for posterity). I like the present aspect & the long-term planning aspect. I can even create lists and cards for recipes I want to try and home repair projects I need to do.

  2. Tim Chorlton
    September 20, 2017 at 1:16 pm

    GQueues for me. I've tried other apps and always end up coming back to QQueues. If you use chrome, gmail, gcal and g-suite then I don't think there is a better app in the market.

  3. Guest
    September 20, 2017 at 10:37 am

    Toodledoo

    • Dave
      September 20, 2017 at 12:07 pm

      Does anyone even use that anymore?

      Any.do works best for me. Quick, straightforward, simple and easy. I actually do the things on that list instead of curating my list.