There's no doubt that Microsoft Outlook is much more powerful and flexible than Mail or any other desktop email client out there. But with it being packed full of so many useful features, it can be overwhelming and difficult to navigate---unless you know these essential Microsoft Outlook keyboard shortcuts, which we've provided for you in cheat sheet format.

Keyboard Shortcut

Description

General Shortcuts

F1

Help

F3

Find a contact or other item

F4

Find or replace

F7

Spellcheck

F9

Check for new messages

F11

Find a contact

F12

Save As (only in Mail view)

Delete

Delete selected item (message, task, or meeting)

Shift + Ctrl + A

Create a new Appointment

Shift + Ctrl + B

Open the Address Book

Shift + Ctrl + C

Create a new Contact

Shift + Ctrl + E

Create a new folder

Shift + Ctrl + F

Open the Advanced Find window

Shift + Ctrl + H

Create a new Office document

Shift + Ctrl + I

Switch to Inbox

Shift + Ctrl + J

Create a new Journal Entry

Shift + Ctrl + K

Create a new Task

Shift + Ctrl + L

Create a new Contact Group

Shift + Ctrl + M

Create a new Message

Shift + Ctrl + N

Create a new Note

Shift + Ctrl + O

Switch to the Outbox

Shift + Ctrl + P

Open the New Search Folder window

Shift + Ctrl + Q

Create a new Meeting Request

Shift + Ctrl + U

Create a new Task Request

Ctrl + Alt + 2

Switch to Work Week calendar view

Ctrl + Alt + 3

Switch to Full Week calendar view

Ctrl + Alt + 4

Switch to Month calendar view

Message Shortcuts

Shift + Ctrl + R

Reply All

Ctrl + A

Select All

Ctrl + B

Bold

Ctrl + C

Copy selected text

Ctrl + F

Forward message

Ctrl + H

Find and replace text

Ctrl + K

Check names against Address Book

Ctrl + O

Open

Ctrl + P

Print

Ctrl + Q

Mark selected message read

Ctrl + R

Reply

Ctrl + S

Save message as draft

Ctrl + U

Mark selected message unread

Ctrl + V

Paste copied text

Ctrl + X

Cut selected text

Ctrl + Y

Go to folder...

Ctrl + Z

Undo

Ctrl + Alt + J

Mark message as Not Junk

Ctrl + Alt + M

Mark message for download

Alt + S

Send message

Quick Navigation

Ctrl + 1

Switch to Mail view

Ctrl + 2

Switch to Calendar view

Ctrl + 3

Switch to Contacts view

Ctrl + 4

Switch to Tasks view

Ctrl + 5

Switch to Notes

Ctrl + 6

Switch to Folder List

Ctrl + 7

Switch to Shortcuts

Ctrl + Period

Switch to next open message

Ctrl + Comma

Switch to previous open message

Alt + H

Go to Home tab

Alt + Left

Go to previous view in the main Outlook window

Alt + Right

Go to next view in the main Outlook window

Once you've mastered these keyboard shortcuts, you can take your productivity to the next level by learning these best practices for Microsoft Outlook and incorporating these command line switches for Outlook into your workflow. And if you use Outlook on Mac, check out our full list of Microsoft Office for Mac keyboard shortcuts.