Comments on: MS Outlook Tip: How to Automatically Organize Incoming Emails http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/ Cool Websites, Software and Internet Tips Sat, 11 Feb 2012 04:28:00 +0000 hourly 1 http://wordpress.org/?v=3.3.1 By: Jdt http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-409750 Jdt Wed, 07 Oct 2009 22:59:36 +0000 http://www.makeuseof.com/?p=25674#comment-409750 Thank you for this article. Question: I will be starting large scale meeting invitations to a group of 100+ coworkers. I have limited seating available in my webcast of 40 people. My rules work as follows: *Emails with 'WebCast' in the Subject move to 'Webcast-Nov15' folder. Once in this folder, these rules apply: *Emails with 'Yes I will attend' response move to 'Webcast-Nov15\Yes' *Emails with 'No I will not attend' response move to 'Webcast-Nov15\No' I have been selecting the first 40 'Yes' responses and simply sending a mass reply with their login and code. Is there a rule I can use to send a reply to the first 40 'Yes' responses automatically using a saved template? Thank you for this article. Question:
I will be starting large scale meeting invitations to a group of 100+ coworkers. I have limited seating available in my webcast of 40 people.

My rules work as follows:
*Emails with ‘WebCast’ in the Subject move to ‘Webcast-Nov15′ folder.

Once in this folder, these rules apply:
*Emails with ‘Yes I will attend’ response move to ‘Webcast-Nov15\Yes’
*Emails with ‘No I will not attend’ response move to ‘Webcast-Nov15\No’

I have been selecting the first 40 ‘Yes’ responses and simply sending a mass reply with their login and code. Is there a rule I can use to send a reply to the first 40 ‘Yes’ responses automatically using a saved template?

]]> By: Saikat http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-407354 Saikat Tue, 29 Sep 2009 05:55:42 +0000 http://www.makeuseof.com/?p=25674#comment-407354 I think there's a 32KB size limit. Exchange 2007 though does not have the limit if I am not wrong.The maximum number of rules depends on the size of the rules that are defined.For example, a rule to move messages into a folder for a single recipient takes about 660 bytes. Therefore, there is no defined limit for the maximum number of rules that can be assigned to a folder. Typically, the limit is between 40 and 50 rules per folder. <a href="http://support.microsoft.com/kb/147298" rel="nofollow">[Source]</a> I think there’s a 32KB size limit. Exchange 2007 though does not have the limit if I am not wrong.The maximum number of rules depends on the size of the rules that are defined.For example, a rule to move messages into a folder for a single recipient takes about 660 bytes. Therefore, there is no defined limit for the maximum number of rules that can be assigned to a folder. Typically, the limit is between 40 and 50 rules per folder. [Source]

]]> By: Chief http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-407207 Chief Mon, 28 Sep 2009 16:55:32 +0000 http://www.makeuseof.com/?p=25674#comment-407207 But did you know there are a maximum number of rules you can create? Has something to do with the total number of characters in your rules. I know from experience. But did you know there are a maximum number of rules you can create? Has something to do with the total number of characters in your rules. I know from experience.

]]> By: Organized Office http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-407165 Organized Office Mon, 28 Sep 2009 14:16:24 +0000 http://www.makeuseof.com/?p=25674#comment-407165 It is amazing how investing a few extra minutes to set up some rules within Outlook can save you a LOT of time down the line. Other ways I use rules, besides those emails I regularly receive from people who are just cc'ing me, and newsletters, (great tip there), is for LinkedIn requests, new Twitter subscriber updates, Facebook messages, and all other social media related updates. I also suggest emails with 'reminder' in the subject line, are safe to send to a folder, for review at the end of the day. Using rules is one of the many great tools Outlooks offers, that I don't see enough people using. Great article if you suffer from email overwhelm! It is amazing how investing a few extra minutes to set up some rules within Outlook can save you a LOT of time down the line.
Other ways I use rules, besides those emails I regularly receive from people who are just cc’ing me, and newsletters, (great tip there), is for LinkedIn requests, new Twitter subscriber updates, Facebook messages, and all other social media related updates. I also suggest emails with ‘reminder’ in the subject line, are safe to send to a folder, for review at the end of the day.
Using rules is one of the many great tools Outlooks offers, that I don’t see enough people using. Great article if you suffer from email overwhelm!

]]> By: ovidiud http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-407136 ovidiud Mon, 28 Sep 2009 09:31:16 +0000 http://www.makeuseof.com/?p=25674#comment-407136 You have the same trick also for ThunderBird? You have the same trick also for ThunderBird?

]]> By: Jack Cola http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-407080 Jack Cola Mon, 28 Sep 2009 01:49:01 +0000 http://www.makeuseof.com/?p=25674#comment-407080 Also check out these two articles that I wrote a few months back on MUO. http://www.makeuseof.com/tag/email-hack-easily-access-your-emails-from-hotmail-in-gmail/ http://www.makeuseof.com/tag/how-to-access-hotmail-email-messages-from-your-gmail-account-part-ii/ It briefly talks about message filters on Thunderbird. And how to access your emails both online and offline. Also check out these two articles that I wrote a few months back on MUO.
http://www.makeuseof.com/tag/email-hack-easily-access-your-emails-from-hotmail-in-gmail/
http://www.makeuseof.com/tag/how-to-access-hotmail-email-messages-from-your-gmail-account-part-ii/

It briefly talks about message filters on Thunderbird. And how to access your emails both online and offline.

]]> By: Lee | Money4Invest.com http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-407061 Lee | Money4Invest.com Mon, 28 Sep 2009 00:35:03 +0000 http://www.makeuseof.com/?p=25674#comment-407061 This is useful method to move the outlook emails to personal folder automatically, sometimes I also dragged the email directly to the folder that I had created in order to archive it. This is useful method to move the outlook emails to personal folder automatically, sometimes I also dragged the email directly to the folder that I had created in order to archive it.

]]> By: ffoucaud http://www.makeuseof.com/tag/ms-outlook-productivity-tip-how-to-move-emails-to-individual-folders-automatically/#comment-407040 ffoucaud Sun, 27 Sep 2009 21:55:44 +0000 http://www.makeuseof.com/?p=25674#comment-407040 thank you for this article. This is true that Outlook's rules enable to improve the speed of incoming emails management. thank you for this article.
This is true that Outlook’s rules enable to improve the speed of incoming emails management.

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