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todo listList making is often a very simple task that is done on a piece of paper or with a simple computer program.  You usually fill the list up with simple tasks that only take a few words to describe.

The problem with this is that most tasks aren’t as simple as that.  They usually take more than one step and might even have several sub-tasks included.

If you only write the final goal down, it might take you days or months to finally cross it off the list.  I know that the best part of making a list is to cross off the tasks when they are done.  Who doesn’t like the thrill of crossing something off your list?  I know it makes me feel all warm and fuzzy, but if you have such high level tasks like “take over the world,” you might want to break that down into parts.  Like, “form a plan”, “gain followers” then “take over the world”.

Task Coach is an advanced desktop task manager for Windows, Mac and Linux that lets you break down your big goals into smaller chunks and file them appropriately.

Let’s Add Some Tasks

To add a task, all you need to do is click on the little piece of paper with the spark on it.  This will open up your New Task window.  This window gives you lots of options, so you can customize the task to your liking.

new task ss

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You just need to add a basic description, the dates of the task, a category, a budget (if needed) and any additional notes or attachments.  You can color code your task to signify its importance or you can give it a priority number.   You can also set up reminders or recurring tasks if you need to.

One of the ways you can start creating a task hierarchy is through categories.  Categories allow you to easily organize your tasks for the different parts of your life.  You are also able to add sub-tasks to each task.  These sub-tasks will help you build your task tree bigger than that redwood you saw on vacation last year.

Managing Your Tasks

Managing your tasks is easy due to color codes and categories.  You can easily separate your category tasks by giving a different color to each category, or you can click the check box next to the category to filter out all of the other tasks.

task coach window

Tasks and all of the information associated with them can be easily edited with a right click on the task.  This click will open up a menu that gives you lots of different options to choose from.

task coach options

As you can see, the right click menu may look a little intimidating at first.  You can edit tasks, create new ones and even email the task.  Once I became familiar with this menu, I was extremely happy to have all of those options in an easy access right click menu.  Another thing I like about this menu is that the shortcuts are displayed.  Knowing those shortcuts will eventually make you much faster and efficient within Task Coach.

Conclusion

If you love being extremely organized and have lots of tasks, Task Coach is a great tool.  It allows you to make very complex goals and tasks, so you will always have something to cross off your list.  However, if you love simplicity, Task Coach may be a little overkill.  You can use it for simple tasks, but you can also use your email client or something with a little less horsepower.

What do you use for managing your tasks?

  1. Roman
    January 4, 2009 at 1:36 pm

    I've been using this for a few days now and find it a superb tool. Short learning curve, intelligently structured. Much appreciated; thanks!

  2. Ijaar
    December 29, 2008 at 1:26 pm

    Looks pretty promising. However, I am still searching for a task manager / todo list that is as simple as writing on a sticky note with a pen.

    • Aibek
      January 3, 2009 at 12:11 pm

      I am with you on this, I need something extremely simple as well. So far my favorite one is memento. I only wish it had scheduler.

      http://www.makeuseof.com/tag/memento/

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