Replacing local files and software with online applications can be a smart move. It makes your files available on the go, preserves them if your computer decides to go haywire, and makes it easier to share and to collaborate.
One of the most important downsides of relying on the cloud is that your data and your online relations can become fragmented across different services. Once you’ve accumulated a handful or so of these cloud-based services, it becomes increasingly easy to lose sight of important files and connections.
Here to save the day is Hojoki, your friendly robot secretary in the cloud. The irony of using a cloud service to manage an overflow of cloud services is not lost on me, but Hojoki’s plan is not to add another player to the field. Rather, it caters to users of a wide variety of cloud apps, and allows collaboration across different services.
When you create an account on Hojoki, you can connect with a wide variety of other cloud services including (but not limited to), Dropbox, Evernote, Twitter, GitHub, Cloud App, Google Drive, Google Contacts, Google Calendar, and BaseCamp. In fact, Hojoki has announced they will try to add compatibility with three new apps each month, and you can vote on your favorites.
Once Hojoki is set up, a newsfeed will be created based on your different cloud apps, where updates are posted whenever anything is added or updated in your cloud. Text and images can often be viewed inline. If not, Hojoki usually adds a direct link to the original. While this chronological overview is very useful, especially for collaborating with other people, Hojoki’s true potential becomes obvious when managing specific bits of your data in the cloud.
Workspaces are used in Hojoki to centralize connected data that’s spread across different services. For example, you could group your work calendar, a folder from your Dropbox, and your professional contacts in an ‘office’ workspace, and bundle kitchen recipes from Evernote and Google Docs in another.
These workspaces can be used to centralize and manage your personal data, but also to collaborate with other people that are using Hojoki. If you’re sharing a workspace with your friends or coworkers, others can manually add relevant files to the stream, and add comments to the content.
Search, Share & Communicate
Since Hojoki connects with all those different services, you can use it to search across all of your data in the cloud. Hojoki’s search is remarkably responsive, with search-as-you-type results. This is an invaluable feature for me, personally.
As was mentioned above, comments can be added to any file in the stream. If the file was not previously in a workspace, a separate one will be created upon commenting. These comments will only be visible to other users sharing the same workspace, though.
If a file was not previously in any workspace, but you think it’s relevant, you can add a file specifically without having to add a new feed to the workspace. You can do this by clicking the share button below a file, and selecting one or multiple workspaces.
How do you manage your files on the cloud and keep track of your online presence across cloud applications?