I have multiple offices with lots and lots of printers. Some networks are on Active Directory and some are not. Some are configured with print servers and some are not. Now when I am asked for a printer status report for a specific office or warehouse I have a lot of digging to do. There are applications out there that could help but nothing that is easy to use and portable.
The creator of this printer inventory tool created it for his environment where they needed quick tallies of what was going on the network with printers – and it had to be easy enough for a sales person to use – gasp!
Go ahead and check out the download here. It was created for an ongoing contest from Donation Coder. The download is Windows only and weighs in at a meager 278KB. What more can we ask for?
Download and run the portable printer inventory tool and you will see a blank chart of a screen that looks like the screenshot below. You will see entries for IP Address, Mac Address, Host Name, Model Name, Serial Number, Total Page Count, Color Page Count and color toner levels. And not only that – this thing runs VERY VERY fast. Faster than any other network scanner I have used before.
Let us see how we can use this application in our own environment. Once you have the application launched, simply click on Printer Scanning on the top menu. This will give you a drop down where you can hit Start New Scan. Alternatively you can hit the F7 hot key.
Now you get to tell it what you want to scan. I tried once with my local subnet and then with a broader range and a different subnet mask. Both scans ran super fast and returned pretty much what I was looking for. If you do not change the community name in your environment leave it at public, but if you do modify it please add your community name here.
It is normal to see errors as it is scanning, if the commands are not understood by the specific printer it is talking to, or your community name has been modified. You will still see results as the scan is running and then you can get a better look at the results when you close the Network Scanning Status window.
Blamo – when my scan was done I saw lots of informational goodness!
Now you can double-click on an entry to get a closer look at it – or even modify its settings! Check it out:
You can change any of the fields and have it save the settings back! Wow pretty impressive. And what is even more impressive is the fact that the application outputs this data to the ever so popular CSV format by clicking on Reporting from the top menu and then Save As“¦
You can also email the report directly to the person who requested it from here. All in all a very handy and useful portable application for printer inventory or just simple administration.
Do you have another free lightweight printer inventory tool? Let us know in the comments!