Make Windows 7 & 8 Libraries Work For You

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default windows 7 libraries   Make Windows 7 & 8 Libraries Work For YouLibraries, found in Windows 7 and 8. are more than a list of suggested folders for saving documents, music, pictures, and video. Customizing your libraries isn’t just tweaking for the sake of tweaking – with libraries, you can streamline the way you organize your files and make yourself more productive. If you’ve ignored libraries so far and opted to organize your files the traditional way, be sure to give libraries a try.

Libraries are collections of folders. The folders can be in multiple places – even across multiple hard drives and different cloud storage services – but the files are presented in a single list.

Add Folders To Libraries

Libraries can contain multiple folders. By default, each library contains a user-specific folder as well as a “public” folder, which is shared with all other users on the computer and contains sample music and video files. However, you can add additional folders to  the library by clicking the locations link at the top of the library window.

windows 7 library includes   Make Windows 7 & 8 Libraries Work For You

Click the Add button to add additional folders to the library. The library will show content from all of the folders you add. For example, if you have several hard drives in your computer, each with a folder filled with video files, you can add them all to your Videos library and view all your videos in one place. If you store documents or pictures in a Dropbox, Google Drive, or other cloud storage folder, you can add that folder and view all files of a similar type in one place.

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add additional pictures library folders   Make Windows 7 & 8 Libraries Work For You

Remove Folders From Libraries

You can also easily remove folders from a library. For example, if you don’t want to see the sample music and video files in your personal libraries, you can remove the Public Music or Public Video folders from your libraries.

remove sample music from library   Make Windows 7 & 8 Libraries Work For You

Rearrange Library Folders

From this window, you can also rearrange your library folders by right-clicking them and selecting Move Up or Move Down. Folders appear in the library in the order they’re listed, so place your most important folders near the top and the least important near the bottom.

library folder list   Make Windows 7 & 8 Libraries Work For You

Change Default Save Locations

By default, libraries will save files to the traditional My Documents, My Pictures, My Music, and My Videos folders. If you’d rather save files to another location – like a Dropbox folder or a folder on another cloud storage service – you can add that folder to your library, right-click it and select Set as default save location. When you save a file to the library, it will be put in the folder you specify. This makes it easy to save files to a cloud storage service without having to dig through any folders.

set default library save location   Make Windows 7 & 8 Libraries Work For You

Share Libraries

Libraries integrate nicely with the Windows Homegroup feature, allowing you to easily share files on a local network. For example, if you have all your video files located in your Videos library, you can use the Share with menu and easily share your entire video library with all other computers on your Homegroup. This is particularly convenient if you have files stored in multiple locations on different hard drives, as it allows you to manage folder-sharing settings in one place.

share videos library with homegroup   Make Windows 7 & 8 Libraries Work For You

Create New Libraries

You aren’t just stuck with the default libraries. You can create a new library by right-clicking the Libraries heading in the sidebar, pointing to New, and selecting Library.

create new windows library   Make Windows 7 & 8 Libraries Work For You

A library can help you conceptually group files stored in multiple places, making it easy to see related files at a glance without just stuffing everything into a single folder.

creating a custom windows library   Make Windows 7 & 8 Libraries Work For You

Libraries also make Windows Explorer’s search capabilities more useful. For example, if you have a lot of files in a library, you can open the library and enter a search into the search box at the top-right corner of the window. Windows will search through the files in the library, allowing you to quickly search several related folders.

searching a windows library   Make Windows 7 & 8 Libraries Work For You

Disable Libraries

If you don’t like a particular library, you can right-click it and select Delete to get rid of it. However, the Libraries category will always stay present in your sidebar – unless you disable it manually.

We don’t recommend this – the libraries feature is useful and powerful. If you don’t want to use it, it only takes up a bit of space in Windows Explorer. While you could pin your most-used folders to the Favorites section of the sidebar instead, the Libraries feature provides a nice separation and provides an obvious place to save and look for files.

Still, we know there are some old-school Windows geeks out there who are happy with traditional folders and don’t want libraries. To disable libraries, you’ll have to tweak several registry settings. The easiest way to do so is by downloading this .REG file that will automatically disable libraries in windows 7. Double-click the .REG file, then log out and log back in (or restart your computer), and libraries will be gone. If you change your mind, you can run the included restore script to restore your libraries.

windows 7 explorer without libraries   Make Windows 7 & 8 Libraries Work For You

Feel free to experiment with libraries. If you’ve made too many changes to your libraries, you can always right-click the Libraries header in the Windows Explorer sidebar and select Restore Default Libraries. (If you disabled them instead, you can run the restore script).

How do you make use of libraries in Windows? Leave a comment to let us know what works for you and share your favorite tips!

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17 Comments - Write a Comment

Reply

Carlo Vincente

Chris, how could I change the libraries location?

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Gideon Waxfarb

I’m not really sure of the disadvantage of stuffing all-related files into a single folder, instead of having them scattered across multiple folders. For example, I have all of my mp3s in an ‘mp3′ folder, and this has been working great since like 1997 :)

Chris Hoffman

Storage space can be one, if you have multiple hard drives or partitions. Or you can have some of the files in a subfolder in a Dropbox/Google Drive folder. Libraries have lots of uses.

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Chris Emery

Offline information availability question.
What occurs when conducting a search while not connected to a remote directory that is included in a library ?
What information is retained in the library’s directory and how is it formated ?
Can it be used for offline media metadata searching ?

Chris Hoffman

That’s a really good question. Windows by default doesn’t allow you to add remote folders to libraries, you have to use some kind of trick — so I’m not sure how it would work.

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Joan Rhodes

Thank you so much for this article – I have found the libraries to be an inconvenience until now – just spent the past few minutes creating new libraries and organizing files. What a great time saver! You rock!

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michel

Sorry, Libraries just don’t make sense. Put all similar items into their proper folders and, done. Simple and clean. Why would I want to have several folders of similar items scattered all over my hard disk?

Since I make my data backups manually (because every software or automatic set up has consistently failed), having my data in ONE place is essential.

Chris Hoffman

Yup, some people just won’t like libraries — that’s why I included the way to disable them!

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Michael Jan Moratalla

nice very nice article thanks a lot.

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Mark Alsisto

Hhhmmmmm…i’m still not sure about this library thingy. I believe everyone creates a new folder to store their stuffs such as songs, movie, software since before “library”. And it’s been working great, and I don’t thing there’s any complain for that.

The positive side for me is…I’ve never know about this feature before. Useful info, and now it’s gonna take up space in my little brain. I thought it was just some Microsoft way of telling people to organize files in their suggested folder(library).

Thanks.

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Kevin Wiley

Thanks for the great article. I have “Included in Library” a few folders but haven’t taken advantage of all the capabilities. After reading your article I quickly realized how much more I can easily do with it. Thanks again for an informative article.

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Christopher Miliotti

Great article. I still have yet to find a need for libraries tho for me personally. The idea sounds nice for combing folders on different drives but they never worked out.

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Siva Lekha

wow. is that simple!. it makes me saving lot of time to transfer files to library directly while downloading. thanks

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Shahbaz Amin

Thanks for this article; Windows libraries are absolutely amazing!
I always find it helpful to create two folders under Dropbox titled Documents and Pictures, and then ‘move’ libraries locations to those folders. Do it on PC and laptop and you always have all documents on both machines!

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Vishal Srivastava

Thanks for this article!! It has helped me a lot. Previous to reading this, I considered libraries as waste of space on my hard drive but now I know how good it is…

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shelly

I’m glad for the info, now I’m convinced i want to disable it. Libraries is not meant for a logical mind. You wrote, “Libraries are collections of folders. The folders can be in multiple places – even across multiple hard drives and different cloud storage services – but the files are presented in a single list.” that’s the problem–multiple locations. I want to know where it is and that if i do something with it, it is done–I don’t want to guess where info is really located.

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