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online collaborationThere are a lot of ways to collaborate online The 6 Best Free Online Meeting Tools to Collaborate with Your Team The 6 Best Free Online Meeting Tools to Collaborate with Your Team Small teams don't need expensive enterprise apps for collaboration. Here are six fantastic tools that you can use to manage your team's data, communication, and more. For free. Read More these days, but few offer a way to collaborate while talking to and/or seeing who your collaborating with. LiveMinutes does this and so much more.

LiveMinutes’ motto is “we make meetings memorable” and their features do just that. First you’re able to hear and see who you’re collaborating with, like you would if you were sitting with them at a table. Next you’re able to take notes and edit them along the way. Other things you can do are sharing documents and uploading files, sketching and viewing a report of what the meeting consisted of. This all happens in real-time, meaning you see what your collaborators do and they see what you do. And all this is free!

When you sign up, LiveMinutes walks you through their very thorough tutorial, so instead I will just touch upon the primary features.

online collaboration


A Beautiful, Intuitive User Interface



online project collaboration tool

I can’t say enough good things about the interface. It is truly impressive — clean, easy to use, simple, feature-packed, dare I say perfect? And that’s just the homepage! Ok, so I was actually referring to the application itself, but the other parts of the website keep the same intuitive interface throughout.

Invite Anyone, Even If They Don’t Have An Account

No one likes proprietary software that forces you to create an account before trying it out. In fact, you can do this before you even create an account. But let’s say that you have some friends in school or coworkers at work who don’t have the service and have never heard of it. Asking them to sign up would be a huge turnoff, but sending them a link through email or social network platform is a piece of cake for both you and your fellow collaborators.

online project collaboration tool

Then, if they enjoyed the experience they can create an account and access all the information that was just covered in the meeting.

Hear And See Your Collaborators While Working

online project collaboration tool

LiveMinutes thought out everything when it came to this feature. The ability to interact with people through voice calls and video has been around for a while, but until LiveMinutes, it has never been integrated so well into a collaboration tool like this. Google Docs does well with the sidebar chat, which is also possible in LiveMinutes (of course), but there always seemed to be a disconnect. Certainly with Google+ Hangouts, LiveMinutes does have a slight competitor, but I would say they still blow Google out of the water with this one.

Why? Compatibility and versatility. LiveMinutes allows you to connect via Skype, your browser or even by phone. It goes beyond that though. In the US, you can call in with your phone or even have LiveMinutes call you. However, if you don’t live in the US, Skype is a great alternative and it doesn’t cost anything either. They actually provide you with a special link and code.

online project collaboration

How could it get any better?! Well, actually LiveMinutes isn’t stopping there. Soon they will be releasing the feature to record the call and save it to the report. I don’t know about you, but if this is LiveMinutes “just getting started,” I can’t wait to see how they change the collaborating experience in months and years to come.

Create And Edit Notes

online project collaboration

An online collaboration tool wouldn’t be complete without this function and frankly, it’s a necessity. Even the very basic tools have this feature to some degree. But the fact that this is combined with so many of the other features in LiveMinutes makes it even more valuable.

Whenever a note is open, you can see where everyone else’s mouse cursor is at and see changes as they are made, just like you were looking at their screen, but LiveMinutes is not a screen sharing application at all.

It’s important to note that soon there will be the ability for you to format your notes.

Share Documents From Anywhere

online project collaboration

Once again, LiveMinutes has implemented this feature the right way from the start. This time I’m referring to how documents are loaded into LiveMinutes and then shared with fellow collaborators. You can upload a document from your computer, but also from the Library within LiveMinutes, which you can continuously build. This makes it easy to share the same document over and over in different meetings without the need to navigate through your files on your computer (although there are ways you can improve that experience Creating Order From Chaos: 9 Great Ideas For Managing Your Computer Files Creating Order From Chaos: 9 Great Ideas For Managing Your Computer Files It's frustrating isn’t it when you can’t find that file? When you’ve searched every folder imaginable on your computer, and somehow it got lost….or worse, deleted. Now, there are excellent search tools for Windows that... Read More as well).

Along with uploading files from your computer and accessing them from the Library, you can also connect LiveMinutes with Evernote and Dropbox. I swear, LiveMinutes just keeps getting better.

Illustrate Ideas Collaboratively

There are times when words don’t work and you just need to show your ideas with visualizations. The Sketch feature in LiveMinutes can help you do that. The tools would be what you’d expect — free draw paint brush, shapes (squares, circles, lines and arrows), color variations (although I was quite impressed with some of the capabilities here), eraser, and photo upload from your computer, Library and Google Images.

Review Entire Meeting In A Report

Before LiveMinutes, I had never heard of a feature like this. And correct me if I’m wrong, but I don’t think there’s any other service that does an end-of-meeting report like this either. And even if there is, I’d be hard-pressed to find one as intuitively “smart” as this one.

LiveMinutes includes everything in the meeting, except the actual call (currently), but that will come too! No more forgetting what you talked about because it’s all right there!

As a bonus, your report isn’t stuck in LiveMinutes, but you can download it as a PDF and easily share it with others as well. And of course, like invites, they don’t have to be registered LiveMinutes users.

Excellent Evernote Integration

online collaboration

LiveMinutes doesn’t just allow you to import notes from Evernote, but it also syncs your reports to Evernote. Can it get any better than that?!

There’s even a special tutorial to help you make the most out of the LiveMinutes and Evernote integration.


For more information on LiveMinutes, check out their FAQ page for a full rundown of all the questions you could possibly have.

In my opinion, LiveMinutes trumps all other services. Google comes in at second place with Google Docs integration with Google+ Hangouts, but it’s a very distant second place. And actually (I doubt this would happen), it’d be pretty neat if LiveMinutes partnered up with Google to import Google Docs, but that isn’t too big of an issue. Enough about Google though, let’s focus back on LiveMinutes.

What do you think about it? Will you consider it for your next online collaboration project? Might you even choose it over in-person meetings and collaboration?

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  1. Sue
    September 30, 2012 at 5:27 am

    I agree that screen sharing is a must. My preference among the free services is Join.Me, but is looking like a solid competitor.

  2. Nicky
    September 19, 2012 at 11:25 am

    I agree with Andy. Without screen sharing capabilities, liveminutes is basically dropbox. A program that is not particularly known for their desktop conferencing. Mikogo on the other hand is a great desktop sharing and screen sharing tool that allows users to invite up to 25 participants into a session where they can share control, use whiteboard, and have a variety of privacy settings to meet their own individual needs. It is supported on Windows, Linux, and Mac and has a viewer that uses HTML5 technology to bring clear and fast quality graphics.

  3. Shakirah Faleh Lai
    September 19, 2012 at 1:24 am

    I love Hangout but most of my friend don't use it. Liveminutes is very useful for me I must invite them once I signed up.

  4. Andy
    September 18, 2012 at 10:54 am

    Aaraon, i do believe that you are overly enthusiastic. The programm misses the most basic and all-encompassing feature which is - in my opinion - screen sharing.

    Screen sharing has been around for ages, Windows 95 already had (apparently) the excelent Netmeeting utility (screen-sharing + application sharing +voice + whiteboard). It has been discontinued, but there are many other applications availabe, like Also skype has screen sharing extensions... (so voice + video+ screen sharing + (maybe) application sharing).

    We can (and have been able for a long time) to give remote access to our PCs and therefore editing access to all your documents.

    The app you are presenting "at its finest" does not seem to allow this much control. Instead it offers colaborative access to a limited set of application. Now you may have observed that in "real-life" meetings papers are rarely edited colaboratively. Instead someone is assigned with "keeping things together"

    This said, it is nice that it works without the others having an account.

    But please, use the apps you review for some real activity before you rave about the discovery of hot water. No offense please.

    • don
      September 18, 2012 at 2:19 pm

      I agree.

  5. Ahmed Khalil
    September 18, 2012 at 7:22 am

    It is very nice site, but why it is not providing whiteboard too, it will give a very important facility to it