Comments on: How To Use Styles In Microsoft Word To Save A Lot Of Work http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/ Cool Websites, Software and Internet Tips Sat, 11 Feb 2012 06:26:00 +0000 hourly 1 http://wordpress.org/?v=3.3.1 By: Melinda http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-400241 Melinda Fri, 21 Aug 2009 22:43:18 +0000 http://www.makeuseof.com/?p=22954#comment-400241 Thanks Jim, I appreciate your reply. Styles show up as a right-hand sidebar in XP after you click on a tab beside the font on the toolbar. It pops up and you get style options, and it reveals the format, etc.. Haven't messed with 2003 yet. No upgrades for me. I had a trial version of Vista Word on my new laptop. Yuck! Not fond of it in any way so I didn't pay for it when it lapsed. Had the tech load my older 2003 which would work on a Vista system. Didn't want to learn a new program while trying to meet my deadline. I'll wait for improvements or go kicking and screaming when there aren't options. With the screen caps and examples you've given, I'll play around and figure it out. Something I did worked last week because it fixed my format issue. :) Now, to figure out what I did and plan so the next format will be easy. I'll try the suggestion. Thanks for your helpful articles. Thanks Jim,
I appreciate your reply. Styles show up as a right-hand sidebar in XP after you click on a tab beside the font on the toolbar. It pops up and you get style options, and it reveals the format, etc.. Haven’t messed with 2003 yet.

No upgrades for me. I had a trial version of Vista Word on my new laptop. Yuck! Not fond of it in any way so I didn’t pay for it when it lapsed. Had the tech load my older 2003 which would work on a Vista system. Didn’t want to learn a new program while trying to meet my deadline. I’ll wait for improvements or go kicking and screaming when there aren’t options.

With the screen caps and examples you’ve given, I’ll play around and figure it out. Something I did worked last week because it fixed my format issue. :) Now, to figure out what I did and plan so the next format will be easy. I’ll try the suggestion. Thanks for your helpful articles.

]]> By: Jim Henderson http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-400237 Jim Henderson Fri, 21 Aug 2009 22:03:53 +0000 http://www.makeuseof.com/?p=22954#comment-400237 Hi Melinda. I'm trying to *remember* how they looked in Word XP. I'll see if I can dig up a copy, but the problem is that the likely audience for such material is pretty small, unfortunately. Something that migh help though. Once you define a style in most (I think all) versions of Word, you can assign a shortkey to it. So if, for instance, you need to format something as a 'Heading 1', then you go through the slightly harder work of defining it, and then to use it you just make sure you are somewhere in the paragraph, and hit the shortkey. Any chance of investing in a Word upgrade? :-) Hi Melinda.

I’m trying to *remember* how they looked in Word XP. I’ll see if I can dig up a copy, but the problem is that the likely audience for such material is pretty small, unfortunately.

Something that migh help though. Once you define a style in most (I think all) versions of Word, you can assign a shortkey to it. So if, for instance, you need to format something as a ‘Heading 1′, then you go through the slightly harder work of defining it, and then to use it you just make sure you are somewhere in the paragraph, and hit the shortkey.

Any chance of investing in a Word upgrade? :-)

]]> By: Melinda http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-400194 Melinda Fri, 21 Aug 2009 17:48:19 +0000 http://www.makeuseof.com/?p=22954#comment-400194 Thanks, but not the issue. I know how to get into the tools. It's learning how to use them quickly that eludes me. I'll experiment with XP and 2003 since I have both. I eventually formatted the novel last weekend using styles. Took some trial and error. It would just be nice to have simple directions and pictures to show me what to do. Thanks, but not the issue. I know how to get into the tools. It’s learning how to use them quickly that eludes me. I’ll experiment with XP and 2003 since I have both. I eventually formatted the novel last weekend using styles. Took some trial and error. It would just be nice to have simple directions and pictures to show me what to do.

]]> By: anschaung http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-400190 anschaung Fri, 21 Aug 2009 17:11:39 +0000 http://www.makeuseof.com/?p=22954#comment-400190 @Mark99's comment might get you on the right path -- the style tools are sitting in a tiny little box on the left side of the Word 2003 toolbar. @Mark99′s comment might get you on the right path — the style tools are sitting in a tiny little box on the left side of the Word 2003 toolbar.

]]> By: Melinda http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-400184 Melinda Fri, 21 Aug 2009 16:20:59 +0000 http://www.makeuseof.com/?p=22954#comment-400184 Okay, call me a bit dense. I'm working with XP so your instructions don't precisely match. I'll claim that as an excuse. I write 300-400 page novels and formatting chapter headings, scene breaks in the middle of a chapter, and body text can be a major pain. I see the advantage of using this. I'm trying to understand how to translate to XP or an earlier version. The formatting boxes are entirely different. I cannot make it work. How about a lesson for those of us who aren't don't have, or want, for that matter, Word 2007? Okay, call me a bit dense. I’m working with XP so your instructions don’t precisely match. I’ll claim that as an excuse. I write 300-400 page novels and formatting chapter headings, scene breaks in the middle of a chapter, and body text can be a major pain. I see the advantage of using this. I’m trying to understand how to translate to XP or an earlier version. The formatting boxes are entirely different. I cannot make it work. How about a lesson for those of us who aren’t don’t have, or want, for that matter, Word 2007?

]]> By: Jim Henderson http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-399461 Jim Henderson Tue, 18 Aug 2009 07:51:37 +0000 http://www.makeuseof.com/?p=22954#comment-399461 Thanks Mark. No argument there. None. Let's hope for some improvement in the much more configurable ribbon in the next version. Thanks Mark.

No argument there. None. Let’s hope for some improvement in the much more configurable ribbon in the next version.

]]> By: Mark99 http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-399401 Mark99 Mon, 17 Aug 2009 21:23:01 +0000 http://www.makeuseof.com/?p=22954#comment-399401 Hi Jim. Yes, the boxes light up, but that's not very helpful if, as in our firm, you have 8-10 other custom styles that also need to be monitored/verified. Further, I'd wager that, in most setups, Headings 1 thru 3 are quite obvious to the eye, so lighting up those big boxes is more of an extravagant show than a useful tool. Even to spot the (for us) uncommon overrides of those 3 styles, the lighting on those boxes isn't terribly useful unless the most likely blooper in an override is mismatched color. Hi Jim. Yes, the boxes light up, but that’s not very helpful if, as in our firm, you have 8-10 other custom styles that also need to be monitored/verified. Further, I’d wager that, in most setups, Headings 1 thru 3 are quite obvious to the eye, so lighting up those big boxes is more of an extravagant show than a useful tool. Even to spot the (for us) uncommon overrides of those 3 styles, the lighting on those boxes isn’t terribly useful unless the most likely blooper in an override is mismatched color.

]]> By: Jim Henderson http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-399387 Jim Henderson Mon, 17 Aug 2009 19:08:17 +0000 http://www.makeuseof.com/?p=22954#comment-399387 I'm not entirely certain that I'm understanding you correctly, but the style boxes on the ribbon, shown in the article above, light up if the text you are on is formatted with that style. That is, when you click on some H1 text, the H1 boxes changes colour. I sympathise with your sputter though. :-) I’m not entirely certain that I’m understanding you correctly, but the style boxes on the ribbon, shown in the article above, light up if the text you are on is formatted with that style. That is, when you click on some H1 text, the H1 boxes changes colour.

I sympathise with your sputter though. :-)

]]> By: Jim Henderson http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-399386 Jim Henderson Mon, 17 Aug 2009 19:06:16 +0000 http://www.makeuseof.com/?p=22954#comment-399386 Thanks for the additional info. Thanks for the additional info.

]]> By: Jim Henderson http://www.makeuseof.com/tag/how-to-use-styles-in-microsoft-word-to-save-a-lot-of-work/#comment-399385 Jim Henderson Mon, 17 Aug 2009 19:05:51 +0000 http://www.makeuseof.com/?p=22954#comment-399385 Well, I did mention that all of this information is relevant to a whole bunch of word processors, but I wanted to focus on this one purely because of the size of the user base. Well, I did mention that all of this information is relevant to a whole bunch of word processors, but I wanted to focus on this one purely because of the size of the user base.

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