How to Set Up Microsoft Outlook to Schedule Email Delivery

Ads by Google

ThumbnailIsn’t timing everything? In the business (and also the personal) world, schedules are something to stick by. In communication, selecting the right time to communicate is sometimes the difference between a sizzle and a fizzle.

For instance, I need to send forth an email to a different time zone at 6 AM in the morning. The tireless way would be to wake with the birds and send it on the clock at 6 AM. The job’s done”¦but the smarter way would be to compose it the night before and schedule it for email delivery at 6 AM. The job’s done without me losing any sleep over it.

So why lose sleep when an email client like Outlook comes with a schedule delivery feature built right in. And till the day Gmail comes out with it, the desktop Outlook is the way to go.

The option was there in the earlier editions of Outlook too. A few simple settings and it makes Outlook work at the right time.

Let’s see how to set it up with Microsoft Outlook 2007.

Ads by Google
  • Start with a new email message.
  • On the Message tab, click on the tiny Message Options arrow which gives out the Message Options dialog box.
  • 1_Message-Options

  • You can also access this dialog from the Options tab – More Options – Delay Delivery.
  • 1_Insert-Options

  • Under Delivery Option, select and mark the box which says Do not deliver before. Click on the Calendar and Time dropdowns to select the exact day and time when you want the email to be delivered. Click on Close.
  • 2_Set-Date-Time

  • When you click on Send, the message remains in the outbox till the time scheduled by you for emailing it. Of course, Outlook must remain open till that time.

There is no limit to the number of emails you can setup for scheduled delivery.

Unfortunately, there is no simple way to setup a recurring scheduled email. It would have been really handy for nagging you-owe-me emails to a thrifty friend. That’s a bit of a miss as it’s not possible to set up Microsoft Outlook to schedule recurring events like appointments and tasks. The recourse for recurring scheduled email is only through third party add-ins. I haven’t come across a freeware add-in so far, so my hunt is still on.

Read the official Microsoft Online page here.

The scheduling of my emails lets me fire and forget. It is a little used but invaluable tool for productivity. That is, if you don’t want to wake up at ungodly hours. Do you use this tool regularly, sporadically or not at all? Let us know the worth of this optional setup.

Image Credit:

Join live MakeUseOf Groups on Grouvi App Join live Groups on Grouvi
654 Members
Windows Tips
Windows Tips
611 Members
Windows Troubleshooting
Windows Troubleshooting
572 Members
Best Windows Software
Best Windows Software
556 Members
Computer Hardware Talk
Computer Hardware Talk
504 Members
Affiliate Disclamer

This article may contain affiliate links, which pays us a small compensation if you do decide to make a purchase based on our recommendation. Our judgement is in no way biased, and our recommendations are always based on the merits of the items.

For more details, please read our disclosure.
New comment

Please login to avoid entering captcha

Log In