How To Spell Check A Document Without A Word Processor

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Still copying text into Word so you can check your spelling? Stop. It’s 2013, and spell check is built into everything from browsers to PDF readers.

Old habits die hard, and when it comes to computers, it might mean you’re working harder than you need to. For a long time word processors like Word were the only programs on a computer to feature built-in spell check, meaning copying text to and from them was the quickest way to check for obvious mistakes.

That’s been over for a while, however. Here’s how to check your spelling in your browser, PDF files and more.

Spell Checking In Your Browser

This is either going to be painfully obvious, or blow your mind, but your browser has spell-check built in. Whether you’re filling out a form, sending an email or writing a document anything you spell incorrectly will be underlined in red. Right-click to see a list of suggestions.

browser spellcheck   How To Spell Check A Document Without A Word Processor

How this works, and the dictionaries used, varies depending on your browser of choice. Here’s information direct from the companies behind your favorite browser, if you’re interested:

Note that third-party extensions can switch out the included spell checking for an alternative service. Dave points out that ezAutocorrect brings autocorrect to Chrome, for example, correcting your mistakes immediately. Danny points out that Ginger offers both spelling and grammar check for Firefox and Chrome.

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Spell Checking PDF Files

PDF files aren’t really meant to be edited – they’re the web’s answer to printed paper. So spell checking a PDF file without first copying the contents can be tricky.

Still, there’s ways to get around this. If you’ve got Adobe Acrobat you can edit a PDF with relative ease, complete with spell check, and there are tools for converting PDF files to DOC. But Adobe Reader, and similar software, doesn’t allow you to directly check the spelling of documents you’re reading – there’s just no point if you’re not also editing it.

The exception, of course, is a PDF form. Not sure what that is? Some PDFs are filled with text boxes to be filled out, so you can print and sign a filled-in form. And if you’re using Adobe Reader 7 or later, you’ve got access to spell check while you’re doing this. Just start filling out the form and any spelling mistakes will be pointed out to you:

pdf spell check   How To Spell Check A Document Without A Word Processor

Do you want to spell check in a language other than your system-wide default? Download this language pack for Adobe Reader (Windows) and you should be set.

Email Clients

I’m going to sound repetitive here, but odds are your email client already includes spell check. Major clients like Outlook, Thunderbird, Mac Mail and more all come with this ability built-in. Even the default client for Windows 8 includes it:

windows mail spellcheck   How To Spell Check A Document Without A Word Processor

Mis-spelled words will be underlined, so click to see suggested alternatives.

Online Spell Checkers

Of course, if all else fails you can always copy the content from one program and paste it into another. A word processor is an obvious choice, but did you know there are websites that offer online spelling and grammar checks? After The Deadline, for example, offers an online form that can check your writing for mistakes:

01a check writing   How To Spell Check A Document Without A Word Processor

There are other tools for the job. Tina outlined the top 5 OCR spell-checking tools, but most of her examples should work for just about anything you want to make sure of. Use them if you’re uncertain.

Other Programs

Still not sure if spell check is working? Remember, you may not be seeing any words underlined because you’re spelling everything correctly. Unlikely, sure, but it never hurts to type some gibberish (eg, asldhgopeyur) just to be sure.

This is far from an exhaustive list. I neglected to mention, for example, that if you’re using a Mac you’ll find spell checking and autocorrect follows you basically everywhere – even in simple programs like TextEdit. And a number of web services – including Gmail, Google Docs, and WordPress – provide a spell check you can use in addition to the one built into your web browser.  Spell check is a feature that’s built into almost everything, and in some ways it’s harder to find programs without spell check than ones with it.

Still, I’d like to know: which programs do you wish offered spell check? Let us know, but don’t be surprised if someone else tells you it’s already possible.

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13 Comments - Write a Comment

Reply

SFOSparky

Another way is to install the open-source Aspell program (http://aspell.net/) and an associated dictionary. With Aspell installed, copy the text into a plain text file and either spell-check it in the browser itself (Notepad++, jEdit, and others), or save the file and drag it onto Aspell’s “Aspell (drop files here)” icon on one’s desktop.

Reply

Baylin

I just use Microsoft Word web app.

Reply

Aram Iskenderian

Use tinySpell. A small portable free spell checker, which spell checks everywhere, even in notepad, or your favorite text editor.
http://numeritcom.ipage.com/tinyspell/

Reply

Kadhum

how about Skype, is one for it?

Justin P

Sadly no, at least not the desktop version. On mobile your built-in spell check will work.

Reply

Kalpesh Panchal

Even if added any required dictionary in modern browsers like firefox, chrome, etc. will do. But even this can come handy.
Thanks Justin for sharing.

Reply

Dale Wyckoff

I’ve been very happy with AsUtype.

http://www.asutype.com/

Reply

Scott

I sometimes type long-ish emails first in a text editor like Metapad, which I can keep “always on top” so I can view videos and other content on the web in my browser in the background. :-) But it has no spell checker. Few free text editors do, from what I can tell. (DocPad does, but its ‘always on top’ feature is less than reliable and that feature is more important to me in a text editor right now than a spell checker.) Nevertheless, I would like to be able to spell check the contents of my Metapad text, but I don’t want to install a third-party spell checker that only checks everything I type anywhere on my computer. My browser and email client (Outlook 2007) do that on their own. And I really don’t need it anywhere else than my text editor.

So… is there any spell checker that any people have found reliable and safe (including any of those mentioned above) that you know for sure can be customized to work with just ONE program (in my case, Metapad) rather than only working ‘globally’ ?

Thanks ! :-)

Scott

Okay, I found that Tinyspell allows me to disable it for all applications except my chosen one(s). That should work for my purposes. :-)

Reply

Gillian

Did you mean to say that you might be repetitive, rather than receptive? (Beginning of the section on e-mail clients)

Justin P

I completely did. Not sure how I missed that…

Reply

Matthew Gunnin

I think you meant, “ezAutoCorrect”, not “exAutoCorrect”

Justin P

Another way to spell check a document: upload it to the web and wait for the comments. :)

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