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thumbnail4A computer monitor gives us just that much finite space and not more. To hopscotch from one part to another part of a large document, involves a lot of vertical scroll.

You bet that anyone working on a large Microsoft Word document finds that irksome; especially when one needs to refer to a specific part of a document several times. So what do you do in this case? Open two instances of the same document?

MS Excel makes it easy with its longstanding feature to freeze rows and columns.

ms-excel

Could a similar idea be “˜imported’ into Word? I found the solution in Microsoft Word’s own team blog. And it was surprisingly”¦ quite easy.

The requirement”¦

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Let’s say there is a figure, a graph, a chart or just some text that needs to be referred to while plotting the remaining document. Instead of scrolling to and fro, we want to freeze that part while working on the remaining document.

The method”¦

  1. Click on the View tab on MS Word 2007 ribbon menu.
  2. Click on the Split Window icon and position the split bar where just below the part you want to keep static. The Split window feature allows you to view different sections of the same window at the same time.

    split

  3. With the document split into two panes, you can work on one pane while keeping the other pane static for reference. For instance, in the figure the top pane with the chart is kept static while the bottom pane becomes the work area.

    split-window

  4. Click on each pane and use the View commands to change the view or the layout. For instance, you can keep the top pane in the Print layout, while working on the Web layout in the bottom pane. We can pretty much treat the two panes as two separate windows.
  5. The widow split can be changed back by clicking on the Remove Split icon or by double clicking on the split bar.

Simple needs sometimes beget simple solutions. It is the job of the View tab to make the job of screening a document easier. A feature used in the right place adds “˜very’ to the “˜easy’.

Did this tip help to solve a tiny little problem? If it did help to enhance your productivity, drop us a comment.

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