Pinterest Stumbleupon Whatsapp

A lot of people sometimes find themselves very busy. We get overwhelmed with assignments, projects, deadlines and other mayhem, and at times, a to-do list can really help with managing all those tasks.

Luckily for you, many new and feature-rich online to-do lists Comparison of Online 'To-Do List' services Comparison of Online 'To-Do List' services Read More can make doing the many tasks you need to do a little more manageable.

When looking through these services, all of them had features that included sharing tasks/lists by email and subscribing via RSS to a feed of your tasks.

Now, let’s get started at looking at a few of the most common Web 2.0 oriented online to-do lists, along with who can possibly use them and some ideas on how to use them:

Remember The Milk


Remember The Milk is an easy-to-use, yet feature-rich and Ajax loaded online to-do list which allows for access from multiple devices, including the Apple iPhone/iPod Touch and integration with Google Calendar and Gmail. It allows for features like tagging your tasks, prioritizing your tasks with different colors and you can also create different to-do lists.


Remember The Milk also allows for emailing tasks to your account, twittering tasks to RTM, viewing your tasks in a Gmail Labs addon, iGoogle gadget, iCal feed or Google Calendar gadget and the ability to add several options to each one of your tasks including completion time, date due and more.

It also supports another helpful feature when you’re not online – offline access with Google Gears. For $25 a year, an RTM Pro Account adds Windows Mobile, Blackberry and iPhone/iPod touch support as well as priority email support and access to their beta-testing program.

Remember The Milk is my personal favorite for to-do lists because of its ease of use and flexibility, and I would recommend it for managing any kind of personal tasks.

Also, don’t forget to check out the recent article by fellow MUO Author David Pierce about many other ways you can use RTM 8 Easy Ways To Manage Tasks With Remember The Milk 8 Easy Ways To Manage Tasks With Remember The Milk Read More .



Another site that has a lot of Ajax loaded into it is Voo2Do, which seems more broader than just managing simple tasks. It has many of the features Remember The Milk does, and also offers some advanced time tracking capabilities to track time left and time spent on projects that other todo list managers might not have.

Voo2Do, just like Remember The Milk, offers a developer API and each one also offers the ability to see projects that you’ve marked completed.

voo2do 2

Voo2do defines itself from other online todo lists because of its more advanced time management features, including a built-in timer (shown by the play/pause buttons in the screenshot above) to track time spent on tasks and would make a great todo list for a worker looking to log hours or use professionally.



Todoist is another online task manager which prides itself on simplicity. Todoist has a simple, but intricate interface (that confused me slightly at first) that breaks down tasks under projects (categories). Todoist did take a little getting used to, but after learning where all of the settings were underlaid on the main page (below) it was quite helpful.

You can set todo items, sub-items and even sub-sub items to organize even the most complicated tasks and tag/label each one to your liking.  It also has plugins/addons for iGoogle, Netvibes, QuickSilver, Launchy and OS X Dashboard as well as Gmail integration and a Firefox sidebar.


With most of the standard features that other list managers have, Todoist would be a great application for somebody looking for a software that is more flexible than anything, but still offers most standard list features. It also has a $3 a month premium service that offers SSL security, reminders and a more advanced labeling system.

Also check out another article, “Todoist – Simple but Powerful Task Management App Todoist - Simple but Powerful Task Management App Todoist - Simple but Powerful Task Management App Read More ” by fellow MUO Author Daniel Pataki for a full review of Todoist.

Ta-Da List

Ta-Da Lists

Ta-Da List is a multi-functional to-do list that has a relatively simple user interface compared to Remember The Milk and has browser support for the Apple iPhone.

Ta-da List prides itself on being the web’s easiest to-do list, is more centered around the idea of creating multiple lists for just about everything and also has simple features for sharing your lists. Ta-da Lists are great for a user who is looking for simplicity, and just needs some basic features to manage a couple (or more) tasks.

Bla-bla List

Bla-bla List

Bla-bla List 2

Bla-bla List is another to-do list which operates all off a small Adobe flash window. Bla-bla List also brands themselves as “Lists without any blah blah!” and it sure is – the lists are indeed simple and easy to use like Ta-Da lists and again allow for other common features like sharing lists.

I could see Bla-bla list being used again, like Ta-Da Lists, for somebody who needs simple features, in a simle interface that’s easy to use.

Do you often rely on online to-do lists instead of a piece of paper to keep track of what you need to do? Let us know in the comments what online to-do lists you use and how/what you use them for!

Leave a Reply

Your email address will not be published. Required fields are marked *

  1. Michael
    February 7, 2009 at 12:24 pm

    Just wanted to say that Nozbe:

    It's a GTD app that not only works online, but also recently got a native iPhone app that syncs with it :-)

  2. Mathew
    January 30, 2009 at 1:30 pm

    Since a lot of people really like to use a spreadsheet or even a piece of paper for to-do lists - rather than a dedicated tool or application, we have found lots of people using blist, our spreadsheet-like online database for ( lists that start out simple but let people add complexity over time.

  3. Hazel Edmunds
    January 26, 2009 at 4:11 am

    Toodledo for me every time. Tried a number of different apps but settled for this - and then someone I was contracted to wanted to use the task list in Outlook - yeuk!
    Contract has now ended so I can get back to normal.

  4. Prerna
    January 25, 2009 at 12:08 pm

    great..I like the voo2do very much and will use it

  5. T.J. Mininday
    January 25, 2009 at 9:08 am

    Wow, great list. Who knew that to-do lists were this popular.

  6. Grant
    January 24, 2009 at 4:00 pm

    @Randy- I'm not all that familiar with the whole GTD approach, but I guess if it works for you, it's all good :)

    @Jamie- I've never heard of NDT before! What a neat site! Too bad there are no logins, but it is simple!

    @Nick and Bolero- I don't see why that couldn't work either! and Bolero, I've never heard of Doomi before. But as an Adobe Air app, I wonder what it's like.

    @rainerschnelle- I guess I just left out Toodledo. If I made another to-do list article, I probably would have put it in! But the phone approach is cool, too :)

    @everybody- I guess there are just so many websites, widgets and tools out there that you can use you can't even count them all (well, maybe you can). Thanks again for your suggestions!

    • Jamie Martin
      January 24, 2009 at 4:09 pm

      Yeah and there's also the kabillion start page portal sites out there, most of them have a sophisticated todo list, I know Netvibes just came out with a new official Todo widget recently.

      Also, Gmail has tasks in it as well.

      Something that's similar in the vein of NDT is as well.

      • Grant
        January 24, 2009 at 4:47 pm

        Those sites never fail to give you a little laugh :).

  7. Bolero
    January 24, 2009 at 2:08 pm

    I used DOOMI before. But now a days, I use the to do list in my phone!

  8. rainerschnelle
    January 24, 2009 at 1:57 pm

    I like Toodledo a lot and I also like the fact that they have an excellent Iphone application for free (as opposed to RTM)

  9. Nick
    January 24, 2009 at 11:23 am

    I've tried a couple of these too but found them to be a bit external for my needs, now I just use the new Tasks feature in Gmail (labs) very basic but it's always there on the most popular internet page I use (gmail).

    Thanks, nice article.

  10. Jamie Martin
    January 24, 2009 at 8:54 am

    Aw you left out

  11. Grant
    January 23, 2009 at 8:07 pm

    @NetFlexx- Interesting about the developer support for Todoist. But yes, I'm primarily an RTM guy but Todoist is also great in my opinion because of some of the more intricate flexibility that it has over the other lists.

    @Rohan- Vitalist is also good, and I did consider writing about it but just wrote about others instead. What features do you like about it?

    @mlc- Thanks for the feedback. Just curious, what caused you to switch?

    @Randy- What were they lacking, and were their any other reasons you switched?

    Thanks for the comments!

  12. Randy
    January 23, 2009 at 10:03 pm

    I have used GTD for a while, and love it! I use the 3x5 card hipster for an on-the-go system and transfer that data to Toodledo. The interface of RTM is just not right for GTD, at least to me. I know the majority of people use RTM but I prefer Toodledo. Check out the comparison page at I am in no way affiliated with Toodledo, I just use it for my GTD process.

  13. mlc
    January 23, 2009 at 4:35 pm

    Great list. I use toodledo now instead of rtm.

  14. Rohan Jayasekera
    January 23, 2009 at 4:33 pm

    I use Vitalist, which is based on David Allen's "Getting Things Done" (GTD) approach. I'd used others before it (including a couple of those listed above), but was never happy with any of them. I eventually tried Vitalist some two or three years ago, and finally I have no reason to look for anything else! I particularly recommend it to anyone who likes GTD.

  15. NetFlexx
    January 23, 2009 at 4:18 pm

    I tended to switch a lot between RTM and Todoist, finally ending up as a Todoist premium user. It is just intuitive to use after you get to know the basics, much more flexible than RTM. Downside: developer support is *extremely* poor, don't expect much feedback or new features soon. I learned to live with it and adjusted quite well - all in all it's a precious tool I wouldn't want to miss.

    • Andy
      January 25, 2009 at 9:29 am

      Exactly my experience! Ended up at Todoist premium as well. Today, I'm a bit frustrated about search and label-deletion do not seem to work, but.... "simply" the best

  16. Randy
    January 23, 2009 at 4:57 pm

    I have tried all of your suggestions and every one was lacking something. Then I found I have used it for about a year and I am very satisfied. I love the Firefox plug-in and iPhone app.