How to Use Evernote to Stay Productive on the Road
Pinterest Stumbleupon Whatsapp
Advertisement

Staying productive on the road is never easy. Being away from your regular workplace introduces a whole new set of distractions to wrestle with. Never mind the draw to explore a new city.

This is a problem millions of us face regularly, and there are plenty of possible aides out there. Whether through gadgets 10 Great Gifts for the Road Warrior 10 Great Gifts for the Road Warrior Looking for the perfect Christmas present for someone who travels for work or vice versa? It's a special species! We have compiled the kind of gifts road warriors are sure to appreciate. Read More or browser extensions 13 Best Chrome Extensions and Apps to Work Offline 13 Best Chrome Extensions and Apps to Work Offline No Internet on the go? Don't worry, you can still have a productive day on your Chromebook or other laptop if you do a little prep work. Here's how. Read More , staying productive on the road is getting easier. Yet based on my own experience of working while traveling long term, one app stands out more than most when it comes to solving this problem: Evernote.

Evernote has not paid me to write this article, but it’s no secret that I love the Evernote app. It’s a massively scalable note-taking tool The Best Way to Organize Evernote: Use Tags The Best Way to Organize Evernote: Use Tags Is your Evernote a huge mess? We show you a simple tweak that'll help you organize your notes like never before. Read More , with tons of powerful features Maximize Evernote with 5 Powerful Features Maximize Evernote with 5 Powerful Features With over 100 million users, Evernote is arguably the web's favorite productivity and note-saving tool. We are putting the spotlight on 5 under-appreciated Evernote features and detail their value. Read More and integrations, many of which are perfect for helping each of your trips run smoothly while remaining productive.

To try and shed light on as many of these features as possible, I chatted with Joshua Zerkel, Director of Global Customer Education and Community at Evernote. On top of features I was already using, Joshua shared some neat new tricks that I hope you’ll find useful.

Without further ado, here are six ways to use Evernote to keep you powering through your tasks, no matter where you are in the world.

1. Collect and Consolidate Your Travel Plans

As you’re planning your trip, save all your itineraries, bookings, confirmations, schedules, etc. to an Evernote notebook. I always save phone numbers of local taxi companies, the address of my hotel, lists of places I want to eat at, and places with good Wi-Fi.

Then, make this notebook available offline!

As soon as you land, you’ll be able to access everything you need, even without a data connection. This has saved me plenty of headaches over the past few years.

working on the road
Image Credit: Steven Zwerink via Flickr

When it comes to saving information, you can do this all manually by copy-pasting everything directly into Evernote. But the Evernote Web Clipper makes this a lot easier (see below), allowing you to quickly save entire web pages, images, or parts of web pages, to specific notebooks direct from your browser.

evernote web clipper

To take this one step further, sign up to the free app automation platform, IFTTT. This allows you to connect Evernote to other apps you use, making collecting information even easier. In my opinion, the most useful IFTTT integration here would be sending starred emails to Evernote. When you receive a confirmation email, star this in Gmail, and it’ll automatically be saved to Evernote. You can browse all of Evernote’s IFTTT applet integrations here.

2. Save Maps to Evernote

Unfortunately, you can’t embed a movable map into Evernote, but the next best thing is MapClipper, a web tool that integrates with Evernote so you can add a Google Map to a note.

mapclipper evernote

Joshua explains, “Simply type in the address on MapClipper, then choose a new note name, or select an existing note, then click the save button”. The map will save as a static image within your note. If that note is saved for offline viewing, you can see the map anywhere. But if you want to click the map to open this in Google Maps, you’ll need a data connection.

3. Integrate With Other Travel Apps

A number of impressive travel apps (other than MapClipper) integrate with Evernote, and you might find some of these useful on the road.

evernote travel integrations

  • IdeaPlaces (iOS): When integrated with Evernote, this app automatically saves the location data of each of your notes. This allows you to find notes based on place rather than just content. This can be particularly useful if you travel a lot and want to search for notes based on where you were at the time.
  • ABBYY Translator (iOS, Android): When you’re abroad, just take a picture of printed text in up to 60 languages, and ABBYY will translate this for you. You can then save this translated text directly to your Evernote account.
  • Glympse (Android, iOS): This app allows you to easily share your location with friends and family. But you can also use it to store where you’ve been for future reference in Evernote. This is handy for keeping track of cool places you find while exploring new locations.

4. Store Your Business Card Collection

Note: This is an Evernote Premium feature.

We all know how frustrating a growing pile of business cards How to Scan and Manage Your Business Cards How to Scan and Manage Your Business Cards We exchange business cards because our memory sucks. Do it and use business card management apps to convert the cards into their digital equivalent. You just need a smartphone and the right scanner app. Read More can be.

Luckily, Evernote has a solution. The camera built into the Evernote mobile app is able to recognize business cards. This means you can scan cards as you receive them, and toss the physical ones.

With Evernote’s OCR capabilities, you’re still able to search text within the business cards to find them in the future. And to help you stay even more organized, tag each note as you store them, with information such as the event where you met the contact. This is helpful when you’re meeting lots of people, such as at a conference or networking event.

Another cool tip is that if you connect your Evernote account with LinkedIn, other info such as a profile picture and current role will be displayed along with each business card.

And if you promise to get in touch with certain people you meet, you can also set date and time reminders (by pressing the alarm clock icon in your note).

5. Use Templates to Save Time

Time is tight enough when you’re on the road, so any document templates you have at the ready can be a godsend.

I won’t explain exactly how to create Evernote templates here since we’ve done that before. How 6 Simple Evernote Templates Boost My Daily Productivity How 6 Simple Evernote Templates Boost My Daily Productivity Create custom templates in Evernote. With these templates, you can boost your productivity at work and in your personal life. Let's see how you can make your own custom Evernote templates quickly. Read More But once you’ve figured it out, templates are a fantastic tool.

Evernote has free templates for business trips (below), meeting agendas, project planning, and many more. But for anything else, it’s easy enough to create your own.

evernote template

Once you have a few templates ready to go in Evernote, it’s best to create a “Template Library Note.” This is basically a note that contains links to all the templates you have stored in Evernote. Save this as a shortcut, and you’ll instantly have easy access to each of your templates.

6. Make Use of Shared Notebooks

Just because you’re away from the office, it doesn’t mean you won’t need to collaborate. If your colleagues also use Evernote, then a shared notebook could be just what you need.

evernote shared notebooks
Image Credit: Evernote

Joshua explains that shared notebooks “are an excellent way to provide real-time updates on things like itineraries, packing lists, and phone numbers. Dropping this information into a shared space means that everyone is up to date and equally prepared for an upcoming trip. It also eliminates the need to travel with loose papers and unorganized brochures, while ensuring that no detail gets lost in your email inbox.”

You can learn more about shared folders and how to use them here.

How Do You Stay Productive on the Road?

There’s no denying that Evernote is a powerful tool and one that — if used correctly — can really help you to stop wasting time Squeeze an Extra Hour out of Each Day with These 10 Quick Tips Squeeze an Extra Hour out of Each Day with These 10 Quick Tips A few simple habits can help us shed some inefficient ways and increase our reservoir of time doing the things that matter. These ideas can get you one extra productive hour every single day. Read More and stay focused Why Self-Discipline Is the Best Productivity Hack You Need Why Self-Discipline Is the Best Productivity Hack You Need What is the secret to get deep work done? Is it motivation or is it discipline? If you cannot focus and finish your work, here are some habit tips which will help you accomplish more. Read More while on the road.

If you’re just getting started with Evernote, integrating all of these advanced features may seem a little daunting at first. But once you’ve figured out a workflow Download the Right Productivity App Every Time with This Simple System Download the Right Productivity App Every Time with This Simple System The urge to be productive feeds the app download frenzy. Here's a simple system to ensure you only adopt productivity apps that actually contribute to your productivity. Read More that works for you, they could make your work-life on the road far easier.

What other productivity advice, Evernote related or not, would you give to people who spend a lot of time traveling?

Leave a Reply

Your email address will not be published. Required fields are marked *

  1. silverlokk
    September 10, 2017 at 11:44 am

    Isn't the business card scanner a premium feature?

    • Rob Nightingale
      September 18, 2017 at 2:22 pm

      Yes, you're right sorry. I'll get the article updated!

  2. Bruce
    August 29, 2017 at 4:18 pm

    I'm a bookmarker of articles on a range of subjects. Evernote (free) was perfect, simply saving the URL and allowing tags for future fetching. With something that simple, it took up little memory, and I was always comfortably within their 60 mb monthly upload limit. With no warning, they changed the bookmark to include graphics and other extras. Now, thanks to their changes, I've exceeded the 60 mb and must pay to continue. I now happily use Pocket (free), even though its features are less helpful - it does the very basic job that I'm looking to accomplish. Bye, Evernote.

    • Rob Nightingale
      September 18, 2017 at 2:23 pm

      Sounds frustrating! You could always try OneNote?

  3. hecate
    August 29, 2017 at 3:24 pm

    Frequent debate around here about Evernote vs. OneDrive. What does MUO think about the comparison? Pros and cons of each?