How To Access Hotmail Email Messages from Your Gmail Account

gmail icon   How To Access Hotmail Email Messages from Your Gmail AccountIf you spend a lot of time on the web, either for leisure or work, you may find yourself having a lot of email accounts. I know I do. I have heaps that I regularly check; work, websites, personal. But I found myself wasting so much time logging in and logging out of Hotmail and Gmail individually just to check my emails. I decided I had to do something.

What I first did, was to download Mozilla Thunderbird. I set up of all my Hotmail and Gmail accounts and it worked very well. But if I was away from my desktop computer for a while, I found I was going back to my old ways. Thankfully, Gmail had a solution.

To simplify the whole process, the answer was to make one of my Gmail accounts my main email account. Then, forward all my emails, including those in my Hotmail email account, to that Gmail account. This way I would be able to access hotmail email from Gmail. However, this is not a simple as opening Hotmail, go to options and click forward. The problem is, Hotmail only allows you to forward emails to the following domains: hotmail.com, msn.com, live.com, or a Windows Live Custom Domain.

hotmailforward   How To Access Hotmail Email Messages from Your Gmail Account

Below, I am going to show you how to download Hotmail emails to Gmail.

What you have to do then is go to Gmail ““> Settings”“> Accounts and there will be an option that allows you to download mail from other accounts.

gmailmaildownload   How To Access Hotmail Email Messages from Your Gmail Account

Type your email address, and then click next. You will then be prompted to enter your username, password, select your POP server and choose some other options for your mail settings in Gmail.

gmailpopsettings   How To Access Hotmail Email Messages from Your Gmail Account

Use these settings to add a Hotmail email account:

  • POP server: pop3.live.com (Port 995)
  • User name: Your Windows Live ID, for example yourname@hotmail.com
  • Password: The password you usually use to sign in to Hotmail or Windows Live

Once you are done, click on Add Account. If you want to send email from the account you just added, make sure you click “ËśYes. I want to be able to send mail as”¦”Âť. This allows you select an email address from a drop-down box.

gmailpopsend   How To Access Hotmail Email Messages from Your Gmail Account

So now, all email received from your other email accounts will be downloaded to your Gmail Account. This allows you to access all your emails in one easy location.

If you only have one Gmail Account and a lot of Hotmail accounts, I’d suggest to forward all your Hotmail account mail to one Hotmail Account as this forward is done almost instantly. The other advantage is if you have a lot of mail, downloading your mail to Gmail will be much quicker as it only has to connect to one account.

So now we have solved the problem of accessing all your mail in one location. But how do we now access these emails offline? If all our emails are being forwarded to one account, how do we split them up? I’ll cover this in my next post. Watch out for it.

Want to learn to be a Gmail ninja and have all the skills necessary to manage your emails? Check out other MakeUseOf posts on Gmail.

What do you use to aggregate your emails to one location? Any alternative ways to access Hotmail emails from Gmail. Do you use a web app that you can trust to access your email accounts or do you prefer a “hack” like this? Let us know in the comments!

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20 Comments -

raiderhost

its so good tips .. i usually redirect all email in one account in gmail to.

Jordi

I did this one month ago for my girlfriend, who also uses both Gmail and Hotmail, and it was very easy to set everything up with just a few clicks, including the split part you’re going to explain next time.

Now she’s very happy because Gmail manages her Hotmail spam much better than Hotmail does, and she doesn’t need to worry about it anymore. And what’s more: if you send an e-mail from Gmail using the Hotmail address, nobody will add any advertisement at the end. Bye bye to those stupids ads!

Guillermo

Well, I also merged my yahoo mail, hotmail and work email to my gmail. All perfect, the only thing is that Hotmail doesn’t seem to like Gmail’s confirmation email to be able to send mail from Gmail using my Hotmail address. Iv’e tried resending it many times, but it just doesn’t arrive.

How did you do it?

Jack Cola

I am not sure what is happening there. Just make sure your settings are correct. You can also retry manually entering the details again by going to settings –> Accounts — Send Mail As (in Gmail). If you have already set up forwarding, click the check now button in Gmail Account Settings and see if the email verification is there. This is why I moved from Hotmail to Gmail because Hotmail was giving me so many issues with POP.

Blue

When i do this it says ‘Server denied POP3 access for the given username and password.Please contact Microsoft’s support team for more information on POP access. Server returned error: “authentication failed”‘

Can you help me?

Jack Cola

Hotmail rolled out POP access to different countries at different times. The only things I can suggest is that it isn’t at your location (but it should be everywhere by now) or your settings are incorrect. Make sure your have set the correct port number and used your full email address as your username.

POP3 Settings:
POP server: pop3.live.com (Port 995)
POP SSL required? Yes
User name: Your Windows Live ID, for example yourname@hotmail.com
Password: The password you usually use to sign in to Hotmail or Windows Live
SMTP server: smtp.live.com (Port 25 or 587)
Authentication required? Yes (this matches your POP username and password)
TLS/SSL required? Yes

lula

great tips thank you

Kutt Katrea

I have my Hotmail account forwarding me the mail to Gmail because I’ve configured it that way BEFORE hotmail put the domain restriction ha ha~~

Jack Cola

That’s an even better way to do it. But Hotmail just makes things complicated. If anyone still uses Hotmail for their Mail Client, I suggest that you go to the now non Beta Gmail. (Gmail removed the Beta Tag in the past 12 hours)

Dulcar

Excellent. great tip. So good you have made my year : )

Abhijeet Singh

Dude, where were you till now….. Thanks a lot buddy.. Its cool.. Any suggestions to retrieve Yahoo mails. Somebody told me to change the service to Yahoo Asia and you will get free POP and Forwarding service. But it isn’t there. Please help us out with that also…. and even for AOL.in

Jack Cola

Hi Abhijeet, I am not a Yahoo Mail user, but I do have an account and this is what I found.

“We’re still tweaking the Yahoo!7 Mail POP & Forwarding option. Temporarily you’ll need to access it through the Yahoo!7 Mail Classic interface. But, rest assured, any changes made will take effect once you’ve reloaded the Yahoo!7 Mail.”

So if you are using the new interface, you have to go to the old one. To access the POP settings, go to options, and click POP & Forwarding. You will then see a small link saying to configure the settings. This URL may work http://popfwd.mail.yahoo.com/pf/PopFwd?.done=http://au.f584.mail.yahoo.com/ym/Options&rand=1249782902

In there, you can click forwarding. I think it works to all email accounts, and not just Selected ones like Hotmail does.

You can also set up POP so you can use a desktop client such as thunderbird (see part 2) or to setup in Gmail to download mail.

I hope this helps and I am glade that you liked my post.

Abhijeet Singh

Hey Jack,

Thanks for a quick reply. Basically what you gave me was because you have already got POP-Forwarding activated in your account. When I go into options I find “add or edit an account” and not “Set up or edit and account”. For that you need to change your Yahoo service.
What I was talking about you will be more clear after reading this article – http://picobit.wordpress.com/2009/04/10/yahoo-mail-free-pop-access/

But I agree you are a Gmail Black Belt master. :)
Thanks once again buddy.

Jack Cola

Hello, as I said, I am not a Yahoo user so sorry, that I can’t be much of an assistants. But for me, the account I am trying on is about 5 or so years old. I go to Options -> Mail Options -> POP & Forwarding, just as the URL you gave me has in the third picture. When I go to setup or edit, it goes to the old theme, which allows me to make the changes.

If it doesn’t work, do what the article says to change your preferred content.

Sorry that I can’t be more of assistance, as I am not a Yahoo user.

james

does anyone know if collecting my hotmail via POP on my Gmail account will keep my hotmail account alive?

ie: I think i have to sign in to hotmail every 30 days to keep it active. Will this “collection” method through gmail keep it alive so i don’t have to sign in any more?

thanks.
J.

Jack Cola

Hi James,
I am not entirely sure about this. Since you are still logging in to download your emails, I would say no. But just to be on the safe side, I recommend logging in once in a while just to make sure.

james

ok, thanks for the reply jack.

Rika

Since gmail said that mails from hotmail will be kept imported withtin the next 30 days, for all you that have been using it for a longer period have you found it stopped importing or will it run smoothly by the POP3 trick?

Jack Cola

Hi Rika, where does it say that?
I have Gmail downloading my Hotmail emails via POP3, since before I wrote this article, and it still downloads my emails from Hotmail. So yes, the POP3 will do the trick and runs smoothly.

Rika

Jack Cola, I just realized I was looking over the “Import mails and contacts” section instead of “check mail using POP3″. Now my gmail is working well just like what you’ve said.

Thank you so much for the trick and the rapid response.
Rika