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One of our favorite to-do list apps, Wunderlist, has been bought by Microsoft. It’s great news for the team at 6WunderKinder, which has worked hard for years to make the best to-do app. But if this is bad news for you and you want to switch out, there is an easy way to do that.

Yes, Microsoft has stated that the app will remain free and will continue to support several platforms Wunderlist: Easy-To-Use, Versatile & Cross-Platform To-Do List Manager Wunderlist: Easy-To-Use, Versatile & Cross-Platform To-Do List Manager Read More . But MS is notorious for taking fantastic products and not doing much with them or downright killing them. Heard of this tiny little startup called Nokia?

So if you want to get out of Wunderlist and switch to another task manager, here’s how to do that.

The Easy Way: Todoport

Export-Wunderlist-Todoport-Export-start

The easiest way to switch out of Wunderlist is through Todoport, a web app made for migrating to-do lists. It’s a free app, but you will have to switch off any ad-blocker It's About Ethics in Stealing Games Journalism: Why AdBlock Needs to Die It's About Ethics in Stealing Games Journalism: Why AdBlock Needs to Die A simple, free browser plugin killed Joystiq – and is ruining the Internet. Read More if you want to run it.

Currently, Todoport supports exporting your Wunderlist to Toodledo, Todoist, Trello, Asana and Google Tasks. You will need an account for whichever app you want to export to.

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Todoport does not work seamlessly when transferring Wunderlist to Google Tasks, so we wouldn’t recommend that. You’re better off using Excel and Google Tasks to make a killer task management system Use Excel & Google Tasks to Create the Best Goals Management Tool Ever Use Excel & Google Tasks to Create the Best Goals Management Tool Ever Lately, I've started to realize that I'm working very hard, but if someone asked me whether or not I feel that I'm working toward a larger purpose, I'd have to say that I really don't... Read More .

Using the app is quite simple.

  1. Under “I want to Export From”, click the “Wunderlist” button.
  2. Log in to your Wunderlist account.
  3. Under “I want to Import To”, choose the service you want.
  4. Sign into the service you chose.
  5. Optional: Pick a Trello board or choose an Asana workspace
  6. Click the blue “Export” button.

Export-Wunderlist-Todoport-Trello

After a couple of minutes, Todoport will show you a floating notification announcing that the transfer has been completed successfully. It works quite seamlessly, and if you have been using Wunderlist’s new folders to boost your lists How to Use New Wunderlist Folders to Boost Your To-Do List How to Use New Wunderlist Folders to Boost Your To-Do List Wunderlist got a big update with two new features essential for a good to-do app: organizing and quickly adding tasks. Do these help it become the productivity app of your choice? Read More , it keeps those intact too.

That’s it, you’re done!

Todoist vs. Trello vs. Toodledo vs. Asana

Since Google Tasks doesn’t work well, your choice boils down to one of these four apps. So which one is right for you?

Export-Wunderlist-Todoist

If you’re looking for a simple Wunderlist clone, go with Todoist. It has several features similar to Wunderlist and is available for free across different platforms. Todoist also has productive filters to superpower your workflow How To Set Up The Ultimate Todoist Filters In 5 Minutes How To Set Up The Ultimate Todoist Filters In 5 Minutes So, you entered all your tasks into Todoist but the process of working through them is somewhat haphazard. That's because you probably don't have great filters. That's going to change. Today. Read More , and you can hook it up to IFTTT for automated task management Automate Your Life And Job With ToDoist And IFTTT Automate Your Life And Job With ToDoist And IFTTT Play creatively with ToDoist's notification features, and IFTTT's ability to accomplish really cool automations with them. We show you how combining the two powers your productivity. Read More .

Export-Wunderlist-Toodledo

If you’re looking to set up habits and processes, go with Toodledo. The app has a whole bunch of options to do things with your lists, and it can be a little overwhelming at first. But you can customize Toodledo for better productivity How To Customise Toodledo To Productively Get Things Done In Your Day How To Customise Toodledo To Productively Get Things Done In Your Day Read More with process-based outlines for tasks, new habits to inculcate, and general notes.

Export-Wunderlist-Trello

If you like Kanban boards for productivity, go with Trello. It’s a powerful task management system based on visualizing your tasks Trello - A Unique, Simple & Powerful Project Management System From A Good Home Trello - A Unique, Simple & Powerful Project Management System From A Good Home Does the name Joel Spolsky mean anything to you? If so, you’re going to want to read this post, because it showcases Spolsky’s latest and greatest project. And if not, you should know this is... Read More more clearly. In fact, these vision boards can break down big goals How to Create a Vision Board and Meet Your Big Goals How to Create a Vision Board and Meet Your Big Goals You can call them as big rocks or big, hairy, audacious goals. Some call it a bucket list. Emptying that bucket calls for action. This is where a visual tool like Trello proves useful. Read More and make them seem achievable.

Export-Wunderlist-Asana

If you work in a team and share tasks, go with Asana. It’s the ideal task and time management app for teams Asana: Time Management For Teams Of People Asana: Time Management For Teams Of People Read More , especially to manage projects you are working on with other people.

These are just cursory guidelines to select an alternative for Wunderlist. For a detailed idea of what to pick, go through our five commandments to choosing the right productivity app for you The 5 Commandments For Choosing The Right To-Do App For Productivity The 5 Commandments For Choosing The Right To-Do App For Productivity Different people organize in different ways. So choosing a to-do app really depends on what kind of person you are. Here are five commandments you can think about for your own productivity system. Read More .

The Hard Way: Export a JSON File

In case none of these to-do apps appeal to you, there is one other way. But it’s a little messy. Wunderlist itself offers the option to download all your lists in a web-friendly JSON file What Is JSON? A Layman's Overview What Is JSON? A Layman's Overview Whether you plan to be a web developer or not, it's a good idea to at least know what is JSON, why it's important, and why it's used all around the web. Read More .

Export-Wunderlist-JSON

To do that, open Wunderlist and browse to and click Menu > Account Settings > Create Backup. You’ll get a message saying “Fetching data”, after which the button will let you download it as a JSON file.

Once you have the JSON file on your hard drive, head to a site like JSON-CSV or any other JSON to CSV converter. Follow the instructions, download the CSV file, and then open it in your favorite spreadsheet app. Excel, for instance, has some useful task management templates that you can download 15 Useful Excel Templates for Project Management & Tracking 15 Useful Excel Templates for Project Management & Tracking Read More .

The problem with this method is that you won’t get the data perfectly formatted. You do get all the data though, which is better than what the Todoport-to-Google Tasks transfer gives you.

Will You Continue to Use Wunderlist or Switch?

Wunderlist’s acquisition by Microsoft does lead to a big question. Are you ready to stick with Wunderlist in the Microsoft era or are you looking to switch out? Why?

  1. Tony
    May 26, 2016 at 8:40 pm

    Now I use Goalton.com

  2. Jon Warren
    April 6, 2016 at 7:39 pm

    Stumbled upon this post while looking for a way to bulk import _into_ Wunderlist.

    I took a look at your recommended migration tool -- it's no longer free, so you might want to update your post. It's now $8 for 24-hours.

    There's been no negatives to the Wunderlist service since the acquisition... but it's in the back of my head as to "what's gonna happen" still. Both Google and Microsoft have a history of killing off tools that I love (the photographer in me _loved_ iView MediaPro, then MS bought it, released a _very_ buggy Expression Media where they broke things just renaming the product, and then killed it off in just 2 years). I'm expecting about the same time-to-drop for Wunderlist, but for now I'm staying. I dropped both Remember The Milk and Toodledo due to changes that made the service horrible -- bloated and forcing a paid version to do _anything_ on users.

    I might have to give Todoist a try -- a trusted former coworker has been using for a while.

    Trello is about as far from a to-do list tool as you can get, so I'm very confused why that was even mentioned. It's a project management tool, that's it. Unless you're doing a major project, the average person is not going to have benefit from looking at it.

  3. Vincent
    January 4, 2016 at 5:41 pm

    Thanks but no need to migrate now... Let's wait and see. I don't get why you push people out of wunderlist... You're scary in a way...

  4. Matthew Harris
    July 6, 2015 at 2:25 am

    "particular app-specific format..." because excel isn't app specific? If you truely want your own data away from 'evil' companies... just download linux, install apache, and have everything in a simple html file.

    No one can't take your stuff then. If you want to get fancy, you can download one of the todo list packages, and deploy it to a server. Then you have 100% of the features, and none of the costs, and of course you know Microsoft wont be stealing your data ;-)

    • Matthew Harris
      July 6, 2015 at 2:25 am

      This was meant to be a reply... not sure what happened :-/

  5. Susan Linehan
    June 10, 2015 at 6:03 pm

    Isn't it a bit premature to assume Microsoft will screw things up? I'll see your Nokia and raise you Onenote. Microsoft acquired that in the back of beyond. I started using it years ago, and it just keeps getting better.

  6. S. W.
    June 8, 2015 at 9:34 am

    Interesting.

    • S. W.
      June 8, 2015 at 9:50 am

      Wunderlist is great, but I firmly believe things will be changed after acquisition. As a Wunderlist user, I am looking for an alternative. This article is helpful:)

      Recently I am trying Todoist & TickTick. Todoist seems as the most famous todo app, while TickTick was recommended at Quora.

  7. Daniel Lawson
    June 8, 2015 at 12:36 am

    Microsoft did not buy Nokia they bought their phone and rights to many of their copyrights for the next few years. Microsoft hasn't messed with Minecraft and in fact they've ported over many of their apps, including Cortana, to iOS and Andriod.

  8. Read and Share
    June 5, 2015 at 4:22 pm

    Not saying it is the one right way or anything... but this is why I avoid tying my data to any particular app-specific format. No Wunderlist or Evernote for me. Instead, I use my spreadsheets like "Evernote" to house almost everything -- my calendar, to-do list, finances, home inventory, medical history, etc., etc. are all in one .xls file -- password protected and synced -- and this can be opened by any number of "office" apps on pretty much all platforms and devices.

    Email / contacts are the only data I maintain on the web -- and I sync this using IMAP to my desktop app -- and back up regularly.

    Finally, my music, photo and video files all use the most popular formats (mp3, jpg, avi, mp4) so no worries about being "held hostage" by any one OS or app.

    • Saikat Basu
      June 6, 2015 at 3:44 am

      That's useful. Actually, one can do a lot on spreadsheets with conditional formatting. Then again, it's not for everyone.

      Now, I just hope MS keeps Wunderlist as a separate product though I am doubtful. Integration updates will follow.

    • AB
      May 24, 2016 at 10:11 pm

      Care to share a content cleared copy of your .xls with instructions on how to accomplish your set up.

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