Combine Your Email Accounts Into a Single Inbox: Here’s How
Pinterest Stumbleupon Whatsapp
Advertisement

Juggling several email inboxes can be a hassle. Luckily, all the main email providers — Gmail, Outlook, and Yahoo — let you combine your email accounts into one single inbox, to send and receive email all from one place on the web.

This will come in particularly handy to those of you who don’t like the idea of using a desktop client How to Use Gmail Like a Desktop Email Client in 7 Simple Steps How to Use Gmail Like a Desktop Email Client in 7 Simple Steps Would you ditch your default desktop email client, if Gmail had more desktop-like features? Let us show you how you can set up Gmail to behave more like a desktop email client. Read More .

Are you wasting too much time by checking several inboxes every morning? Stop it! Follow our step-by-step guides for Gmail, Outlook, or Yahoo, and you’ll have all your emails in one unified inbox.

Gmail

With Gmail, getting all of your other email accounts into your Gmail inbox 4 Ways to Simultaneously Manage Multiple Gmail Accounts 4 Ways to Simultaneously Manage Multiple Gmail Accounts Many of us have multiple Gmail accounts to separate private email from work and projects. However, life is rarely linear and we often find ourselves going back and forth between different accounts. How do you... Read More couldn’t be easier. The feature is built into Gmail’s native settings. Head to your settings and follow these steps…

Under Accounts and Import > Check mail from other accounts, click Add a mail account. A pop-up window will open up where you can enter your other email address.

Gmailify

With some email platforms, the process is simplified with a tool introduced last year called Gmailify. When adding your Yahoo, or Hotmail/Outlook.com address using the method listed above, Google will ask you if you would like to use Gmailify to link your accounts. In this case, you’ll just have to log in using your email account credentials, but you will have to grant Google full access to that account.

Note: None of the additional settings listed below will be available to you, including adding labels. You can always manually create a filter How to Set Up Email Filters in Gmail, Yahoo Mail, and Outlook How to Set Up Email Filters in Gmail, Yahoo Mail, and Outlook Email filtering is your best tool in keeping your inbox neat and organized. Here's how to set up and use email filters in Gmail, Yahoo Mail, and Outlook. Read More for all emails coming from your Gmailify-linked account if you prefer.

POP or IMAP

To add a POP or IMAP account, add your name and email address. You can also choose whether or not to use the address as an alias.

Combine Your Email Accounts Into a Single Inbox: Here's How Gmail Add Inbox

By checking the alias option 13 Quick Tricks and Extensions to Become a Gmail Power User 13 Quick Tricks and Extensions to Become a Gmail Power User If you are a Gmail user, you have an endless stream of tricks and extensions to make the best of it. We'll explore some of the best of them in this article. Read More , you will only be able to send email on behalf of that account but won’t receive replies or messages in your Gmail inbox. If you want to manage that second email address from your Gmail inbox, make sure that you don’t check treat as an alias.

Next, you will be prompted to enter the password to the account you want to add to your Gmail inbox. Other information relating to the server and port are usually pre-populated for you, but in some cases you will have to enter them manually. If you’re adding a work email, be sure to get these settings from your tech administrator.

You will receive a verification code sent to your secondary email address. Depending on your email provider, this might end up in your junk folder. Once you enter that verification code in you should be able to send and receive emails directly in your Gmail inbox.

Using Alternative Email Addresses

When composing a new email, you should now have a drop-down menu in the From field where you can choose which address to use to send a message.

Combine Your Email Accounts Into a Single Inbox: Here's How Gmail Send From

If at any time, you want to remove those accounts from your Gmail, just go back to  Accounts and Import > Check mail from other accounts and click delete or unlink.

Combine Your Email Accounts Into a Single Inbox: Here's How Gmail Unlink Delete Account

Outlook

With Outlook launching a web-based interface Microsoft Outlook Web Vs. Desktop: Which One Is Best for You? Microsoft Outlook Web Vs. Desktop: Which One Is Best for You? Outlook.com is a powerful online email client that comes free with Office Online. But can Outlook on the web compete with its desktop counterpart? Our Outlook comparison will help you decide for yourself. Read More and taking Hotmail’s place Hotmail No More! Microsoft Outlook Email Services Explained Hotmail No More! Microsoft Outlook Email Services Explained Stop searching for Hotmail! The terminology surrounding the various Microsoft Outlook email services is confusing. If you no longer know whether it's called Outlook web app, Outlook Online, or other, let us explain. Read More , you can now use the service to create a unified inbox. Sign in with your Microsoft Live account, or sign up for a new account if you don’t have one.

These are the steps you have to follow to add other accounts to your Outlook.com inbox:

Click the gear icon and select Options. Under Accounts click Connected accounts. Under Add an email account, you’ll find two options: adding a Gmail account or any other kind of account.

If you’re connecting a Gmail account, you can either connect it as a send-only account, or as an account that you will use Outlook to manage 3 Best Free Alternatives to Microsoft Outlook 3 Best Free Alternatives to Microsoft Outlook Do you find Outlook too expensive or too overwhelming or do you just not want to use a Microsoft product? You have options! We have compiled the best alternatives to Microsoft Outlook. Read More completely.

Like with Gmailify, you will be granting Outlook access to your Gmail account. Outlook will be able to read, send, delete, and manage your email messages. For other email accounts, you will have to enter your email address and password, and may have to also enter your POP/IMAP settings manually. (If you’re unsure of these settings, don’t check the box that says Manually configure account settings and Outlook may be able to automatically detect those settings.)

In both cases, you can choose if the imported mail will be in a subfolder of its own, or into existing folders, and you can also create custom labels.

Combine Your Email Accounts Into a Single Inbox: Here's How Outlook Connect Gmail e1505755692377

For all non-Gmail accounts, after going through these steps, you should receive a verification email at your secondary email address to allow you to send emails from your Outlook account.

Like Gmail, you’ll be able to select your sent from address using a drop-down menu from the compose window.

Combine Your Email Accounts Into a Single Inbox: Here's How Outlook Send From

You’ll see all added accounts under Manage your connected accounts. You can also edit, refresh, and delete accounts using the buttons directly above the list of email accounts.

Combine Your Email Accounts Into a Single Inbox: Here's How Outlook Connected Accounts

Yahoo

If you prefer to use Yahoo Mail The Top 6 Popular Free Email Providers Online Other Than Gmail & Yahoo The Top 6 Popular Free Email Providers Online Other Than Gmail & Yahoo If you don't want a Gmail account, what choices do you have? There are some other good alternative email services you can consider even though Google has the biggest share of the inbox. Read More as your primary inbox, log into your account, and do the following:

Click the gear icon and select Settings. Go to the Accounts tab and from there you can add other accounts or mailboxes.

Click Add another mailbox and a popup window will open up with five options: Yahoo, Google, Outlook, AOL, and other. In the case of the first four, you will simply have to log into that account using your credentials and grant Yahoo access to that account.

Combine Your Email Accounts Into a Single Inbox: Here's How Yahoo Add Mailbox e1505757046149

Unfortunately, clicking Other brings up the disappointing message that your email provider is not supported yet, so if you’re using any other type of email aside from these four, you won’t be able to connect it to your Yahoo account It's Time to Leave Yahoo: How to Quit and Move to Gmail Right Now It's Time to Leave Yahoo: How to Quit and Move to Gmail Right Now Yahoo has announced another security breach. After many breaches and giving your info to the government, it's time to leave Yahoo for good. Read More .

Once you’ve logged in, you can select the name you will use when emails are sent from that account through Yahoo, as well as a inbox name. That inbox will now appear directly under your main Yahoo inbox.

If you want to send an email from your Yahoo inbox, make sure you have that inbox open. If you want to send it from a connected account, make sure you have the inbox of that account open. You cannot select the address you are sending from in a drop-down menu like you can in Gmail or Outlook.

To remove an account, go back to Settings > Accounts and click on the email address you want to remove and click Remove inbox.

Combine Your Email Accounts Into a Single Inbox: Here's How Yahoo Remove

Mail Forwarding

It’s also worth noting that if you don’t want to access your email accounts using POP you can always use the workaround of forwarding your emails to your primary inbox, given you provide access to send email as that account. Gmail, Outlook, and Yahoo all provide users with the email forwarding settings.

Gmail

In Gmail go to Settings, and select Forwarding and POP/IMAP. Under Forwarding, click Add a forwarding address. You can then just add the email address you want to use as your primary inbox and be sure to click the verification email that you receive.

Outlook

In Outlook, click the Gear icon and select Options. Go to the Forwarding tab under Accounts.

You will have to verify your account by receiving a verification code to your phone number. Once you’ve entered the verification code, refresh Outlook, and you should be able to enter an email address to forward email to Avoid This Email Forwarding Mistake in Outlook.com Avoid This Email Forwarding Mistake in Outlook.com Unauthorized email forwarding can send all your email messages to a nefarious third party. Here's how to check if you're affected and what to do if so. Read More . (Outlook says that email forwarding requires verification in order to prevent spammers from taking advantage of the feature.)

Yahoo

With Yahoo, click the gear icon and go to Settings > Accounts. Click on the Yahoo email address at the top of the Accounts tab. Scroll down to the end of the screen and you can enter a forwarding email address. You can also choose to mark forwarded emails as read in your Yahoo inbox.

Your Email Inbox Sorted

We showed you how to unify your Gmail, Outlook, and Yahoo inboxes. Now you can check all your email accounts from one single inbox You Should Ditch Webmail for a Desktop Email Client If... You Should Ditch Webmail for a Desktop Email Client If... A few years ago, webmail was all the rave. Wonder whether it's time to switch back to a desktop email client? Look no further. We show you the merits of a local mail service. Read More . This should help you stay on top of your emails more easily and with less time wasted.

Do you have any tips or tricks on how to combine email accounts or navigate multiple email addresses? Let us know about them in the comments.

Image Credit: SergeyNivens/Depositphotos

Leave a Reply

Your email address will not be published. Required fields are marked *

  1. SPEEDY
    June 6, 2016 at 8:58 pm

    every single email I have, doesn't matter if 2 is yahoo 1 is aol one is outlook one is som other shit...dis site wrks fo em all g??

  2. Rafat R
    January 28, 2015 at 12:28 am

    I have nearly 30 emails with a different host like gmail, outlook, yandex and etc... Any idea how could I combine all of them without using apps or windows clients? As far as I understood outlook and Gmail have limites :/

  3. Ng Yong Ann & Ng Ann Ann
    April 3, 2013 at 8:50 am

    All email.to one box

  4. harley
    March 12, 2013 at 7:43 pm

    I started with one email address & ended up with several. I had different emails going to different addresses. Total waste of time, so now I have everything forwarded to my original address which is Outlook (formerly Hotmail) and I use rules to pop them into different boxes.

  5. Sadia Yamin
    February 6, 2013 at 1:04 pm

    Hi All,
    I was looking for this kind of apps for a long while where I can combine my all email and social profile.Then I found MultiMi at http://www.mevvy.com/articles/the-15-best-tools-apps-for-windows-part-2/#.URJObvJsuJ0 .Its free........and obviously you will love it..... :)

  6. David
    January 6, 2013 at 5:39 pm

    Hi

    Good aricle :) I have followed your directions to send/receive my sky.com emails from my Outlook(Hotmail) account. The only problem is that Outlook(Hotmail) has saved the new sky account as David Morrison (on behalf of ...@sky.com) so emails are received from ...@hotmail.com on behalf of David Morrison (...@sky.com) not simply from David Morrison (...@sky.com) as I was expecting? Any thoughs?

    Thanks

    David

  7. Russell Smith
    November 5, 2012 at 5:53 am

    Hello Nancy Messieh,
    It is the biggest advantage of Outlook to configure multiple accounts in a single inbox. But it can lead to duplicate e-mails in Outlook inbox folder. So you must have basic awareness about how to remove outlook duplicate Emails to avoid redundancy.

    Thanks
    Russell Smith

  8. Daniel Cantu
    October 16, 2012 at 9:24 pm

    This is awesome, less passwords to remember.

  9. Raghav Gupta
    October 15, 2012 at 5:24 am

    any way to add 15 emails in one??? I cannot add more than 5 :(

  10. Yash Desai
    October 11, 2012 at 10:35 pm

    how did i not know how to do this before, thanks!

  11. Yash Desai
    October 11, 2012 at 10:34 pm

    This is the best thing to ever come to email

  12. SoftandHost
    October 11, 2012 at 3:14 pm

    Very useful article , i was really in search of like this.

  13. Rana Adeel
    October 11, 2012 at 7:52 am

    Thank you, I found this very easy to follow and now have my emails all going to one place. I appreciate it!

  14. King Indronil
    October 10, 2012 at 6:06 pm

    oo ya now thats great wanted to connect that rediff account but they say POP is a paid service that was a joke from rediff i wont use it any more

  15. King Indronil
    October 10, 2012 at 5:37 pm

    now just connect that with way2sms and done all emails in inbox free through sms great article thanx

  16. scott boyer
    October 10, 2012 at 5:10 pm

    I just got finished combining my emails at gmail very easy thank you

  17. kendall sencherey
    October 10, 2012 at 5:02 pm

    thanks for the information once again, it is really useful.

  18. Alex Perkins
    October 10, 2012 at 4:57 pm

    Thanks, having 7 email accounts is a real pain!

  19. Mihovil Pletikos
    October 10, 2012 at 4:50 pm

    w8 and wp7 have nicely done all this so you don't need to worry :)

  20. Sam Kar
    October 10, 2012 at 3:27 pm

    Thanks. I'm currently using the same. Yahoo emails fwd to Gmail.

  21. Raj Sarkar
    October 10, 2012 at 3:05 pm

    Needed this very much. Thanks a lot! :D

  22. Anonymous
    October 10, 2012 at 2:23 pm

    I want an email client that looks similar and works like the default gmail client of android for my windows xp pc. Any recommendation?

  23. Chee Yong Hsia
    October 10, 2012 at 1:48 pm

    Thanks for the tip.

  24. Kulwinder Rouri
    October 10, 2012 at 1:19 pm

    Great post, this will save a lot of time.

  25. Anandu B Ajith
    October 10, 2012 at 10:19 am

    cant combine Yahoo To Outlook Why

    • Aditya Roy
      October 10, 2012 at 1:46 pm

      read the last paragraph anandu...

  26. Ahmed Khalil
    October 10, 2012 at 9:45 am

    this is one of articals i need to save in my list so i can use later, that is why i suggest to add this facility in the site

    • Nancy Messieh
      October 10, 2012 at 2:38 pm

      Is there a specific service you use?

  27. Ahmed Khalil
    October 10, 2012 at 9:33 am

    very important, thanks for this valiable information

  28. Aditya Roy
    October 10, 2012 at 7:57 am

    When i try adding my yahoo account to outlook. It says- "Check your user name and password, but the problem may be that Yahoo! requires you to subscribe to Yahoo! Mail Plus"

    • Aditya Roy
      October 10, 2012 at 8:03 am

      I should have read the yahoo section too.

  29. Anthony Monori
    October 10, 2012 at 7:46 am

    Or just use a desktop email client, it saves you from all this hassle

  30. Mburu Solista
    October 10, 2012 at 7:02 am

    good work let me try it out

  31. Ramamoorthy
    October 10, 2012 at 6:16 am

    Thank you MUO..!

    • Drew Butler
      October 16, 2012 at 12:51 am

      agreed

  32. Brian Mok
    October 10, 2012 at 4:14 am

    Couldn't you just use a desktop email client like Thunderbird and get all your emails through there? They're separate inboxes, but you still get all your email from all your accounts in one place.

    • Alan Wade
      October 10, 2012 at 9:58 am

      You can use most of the desktop clients. What I do is set up my accounts (gmail, yahoo, and isp) with Thunderbird or Postbox etc then set a rule to move the messages to one place.

    • Scott
      October 10, 2012 at 12:05 pm

      And two things I particularly like about my Outlook (2007) desktop client that no online client has (that I know of) -- and few offline clients have -- are: 1) Auto-correct when composing messages and 2) the ability to edit the subject and/or the body of *received* emails.

      Re: the latter: though I'm something of a read-and-delete emailer half the time, I do, nevertheless, save a lot of incoming mail. And I can't tell you how many emails I have gotten that had either a vague, deceptive or missing subject. I'm sure it's the same for us all. Well, rather than going through the trouble of 'forwarding to self' or opening the message in a text editor for editing and saving, with Outlook one just changes the subject and saves. Presto !

      With these two features, I'm really liking using Outlook 2007 for managing my email accounts.

      {Of course, having said all this, I realize that the emphasis of this article is not so much "online clients vs. offline clients" as it is about "checking webmail accounts individually vs. checking them in one central webmail location." But the content of some of the comments so far does go to show that, despite its popularity, webmail has not fully replaced offline email client use. :-) }

    • Nancy Messieh
      October 10, 2012 at 2:39 pm

      Of course - that's what desktop clients are for - but this is a good way of getting away from having to use extra software, or be able to access all of your email accounts in one place no matter where you are.

  33. thenonhacker
    October 10, 2012 at 4:11 am

    And this is why I switched from Yahoo, in favor of Outlook.com!

    • Harish Jonnalagadda
      October 10, 2012 at 2:55 pm

      Yeah the new interface is awesome.

    • fatihamzah
      October 11, 2012 at 12:41 am

      Yes, its faster too

    • thenonhacker
      October 12, 2012 at 1:46 am

      Yahoo is taking too long to enable free HTTPS for all users!