Combine Your Email Accounts Into a Single Inbox: Here’s How

Email   Combine Your Email Accounts Into a Single Inbox: Heres HowJuggling several email inboxes can be a hassle, but luckily with all the main email providers – Gmail, Outlook (Hotmail) and Yahoo – you can combine email accounts into one inbox, and send and receive email all from one place on the web. This will come in particularly handy to those of you who don’t like the idea of using a desktop client.

We’ve put together a guide for all the major email providers, making it easy for you to figure out how to get all of your emails into one inbox, and do away with the time-waster of checking several inboxes every morning. Get all of your email in one place using the guidelines below.

Gmail

With Gmail, getting all of your other email accounts into your Gmail inbox couldn’t be easier. We’ve already walked you through the process in the past here. The feature is built into Gmail’s native settings, by going to the Accounts tab, where the process hasn’t changed much.

  • Under Accounts and Import click Check mail from other accounts. 
  • A pop-up window will open up where you can enter your other email address – whether Yahoo, AOL, Hotmail or other POP3 accounts.
  • Enter the password for that account when prompted, the POP server, and port. You also have certain customizable features to choose from including automatically archiving messages sent to that email address, as well as adding a label to them.

gmail1   Combine Your Email Accounts Into a Single Inbox: Heres How

The next step is to ensure that you can send email from that account. You will be prompted to set that up after adding your account:

  • Enter your name as you want it to be appear to recipients.
  • Choose whether to send it through Gmail or through your email provider’s SMTP servers.
  • Enter the verification code sent to your secondary email address.
  • When composing a new menu, you should now have a drop-down menu in the From field where you can choose which address to use to send a message.

gmail2   Combine Your Email Accounts Into a Single Inbox: Heres How

The final step, which is optional, is to enable Multiple Inboxes in Gmail labs. If you want to be able to a more organized view of your separate inboxes, enable the feature in Labs. Once it’s enabled, it can be configured under Settings.

  • Click the Multiple Inboxes tab in the settings menu
  • For the search query, type label: followed by your label exactly as it appears, but make sure you don’t leave a space between the colon and the label itself.
  • You can further configure the settings – choose how many messages should appear, and where the panel should appear on your screen.

gmail3   Combine Your Email Accounts Into a Single Inbox: Heres How

Outlook

With Outlook launching a web-based interface, and taking Hotmail’s place, you can now use the service to create a unified inbox. Sign in with your Microsoft Live account, or sign up for a new account if you don’t have one. These are the steps you have to follow to add other accounts to your Outlook.com inbox:

  • Click on the gear icon to access More mail settings and under Managing your account click Sending/receiving email from other accounts.
  • Click on Add an email account, and enter your email address and password.
  • You can then decide where you want new emails from that address saved – either your inbox or a new folder.
  • After going through these steps, you should receive a verification email at your secondary email address to allow you to send emails from your Outlook account.
  • Like Gmail, you’ll be able to select your ‘sent from’ address using a drop down menu from the compose window.

Outlook   Combine Your Email Accounts Into a Single Inbox: Heres How

Yahoo

If you prefer to use Yahoo Mail as your primary inbox, log in to your account, and do the following:

  • In the menu at the top of the page, click Options and select Mail Options.
  • Click Mail Accounts, and from there you can add other accounts.
  • Hit the +Add button and you’ll be prompted to type in a name for the account and the email address.
  • Gmail and Outlook make it a little easier by automatically generating your settings, but with Yahoo you’ll have to look up the POP settings for each of your accounts.
  • After saving your settings, you should also receive a verification email sent to you secondary email account so you can send email from your Yahoo Inbox.
  • Like Gmail and Outlook, you’ll be able to select your ‘sent from’ address using a drop down menu from the compose window.

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Mail Forwarding

It’s also worth noting that if you don’t want to access your email accounts using POP you can always use the workaround of forwarding your emails to your primary inbox, provided you provide access to send email as that account. Gmail, Outlook and Yahoo all provide users with the email forwarding settings.

  • In Gmail go to Settings, and select Forwarding and POP/IMAP. Under Forwarding click Add a forwarding address. You can then just add the email address you want to use as your primary inbox and be sure to click the verification email that you receive.
  • In Outlook, under Managing your account, click Email forwarding. You can then enter the email address you want to use as your primary inbox.
  • With Yahoo, you can access mail forwarding if you upgrade to Yahoo Plus which will set you back $19.99 a year.

Do you have any tips or tricks on how to combine email accounts in one inbox? Let us know about them in the comments.

Image credit: Iconspedia

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41 Comments -

0 votes

thenonhacker

And this is why I switched from Yahoo, in favor of Outlook.com!

0 votes

Harish Jonnalagadda

Yeah the new interface is awesome.

0 votes

fatihamzah

Yes, its faster too

0 votes

thenonhacker

Yahoo is taking too long to enable free HTTPS for all users!

0 votes

Brian Mok

Couldn’t you just use a desktop email client like Thunderbird and get all your emails through there? They’re separate inboxes, but you still get all your email from all your accounts in one place.

0 votes

Alan Wade

You can use most of the desktop clients. What I do is set up my accounts (gmail, yahoo, and isp) with Thunderbird or Postbox etc then set a rule to move the messages to one place.

0 votes

Scott

And two things I particularly like about my Outlook (2007) desktop client that no online client has (that I know of) — and few offline clients have — are: 1) Auto-correct when composing messages and 2) the ability to edit the subject and/or the body of *received* emails.

Re: the latter: though I’m something of a read-and-delete emailer half the time, I do, nevertheless, save a lot of incoming mail. And I can’t tell you how many emails I have gotten that had either a vague, deceptive or missing subject. I’m sure it’s the same for us all. Well, rather than going through the trouble of ‘forwarding to self’ or opening the message in a text editor for editing and saving, with Outlook one just changes the subject and saves. Presto !

With these two features, I’m really liking using Outlook 2007 for managing my email accounts.

{Of course, having said all this, I realize that the emphasis of this article is not so much “online clients vs. offline clients” as it is about “checking webmail accounts individually vs. checking them in one central webmail location.” But the content of some of the comments so far does go to show that, despite its popularity, webmail has not fully replaced offline email client use. :-) }

0 votes

Nancy Messieh

Of course – that’s what desktop clients are for – but this is a good way of getting away from having to use extra software, or be able to access all of your email accounts in one place no matter where you are.

0 votes

Ramamoorthy

Thank you MUO..!

0 votes

Drew Butler

agreed

0 votes

Mburu Solista

good work let me try it out

0 votes

Anthony Monori

Or just use a desktop email client, it saves you from all this hassle

0 votes

Aditya Roy

When i try adding my yahoo account to outlook. It says- “Check your user name and password, but the problem may be that Yahoo! requires you to subscribe to Yahoo! Mail Plus”

0 votes

Aditya Roy

I should have read the yahoo section too.

0 votes

Ahmed Khalil

very important, thanks for this valiable information

0 votes

Ahmed Khalil

this is one of articals i need to save in my list so i can use later, that is why i suggest to add this facility in the site

0 votes

Nancy Messieh

Is there a specific service you use?

0 votes

Anandu B Ajith

cant combine Yahoo To Outlook Why

0 votes

Aditya Roy

read the last paragraph anandu…

0 votes

Kulwinder Rouri

Great post, this will save a lot of time.

0 votes

Chee Yong Hsia

Thanks for the tip.

0 votes

Anonymous

I want an email client that looks similar and works like the default gmail client of android for my windows xp pc. Any recommendation?

0 votes

Raj Sarkar

Needed this very much. Thanks a lot! :D

0 votes

Sam Kar

Thanks. I’m currently using the same. Yahoo emails fwd to Gmail.

0 votes

Mihovil Pletikos

w8 and wp7 have nicely done all this so you don’t need to worry :)

0 votes

Alex Perkins

Thanks, having 7 email accounts is a real pain!

0 votes

kendall sencherey

thanks for the information once again, it is really useful.

0 votes

scott boyer

I just got finished combining my emails at gmail very easy thank you

0 votes

King Indronil

now just connect that with way2sms and done all emails in inbox free through sms great article thanx

0 votes

King Indronil

oo ya now thats great wanted to connect that rediff account but they say POP is a paid service that was a joke from rediff i wont use it any more

0 votes

Rana Adeel

Thank you, I found this very easy to follow and now have my emails all going to one place. I appreciate it!

0 votes

SoftandHost

Very useful article , i was really in search of like this.

0 votes

Yash Desai

This is the best thing to ever come to email

0 votes

Yash Desai

how did i not know how to do this before, thanks!

0 votes

Raghav Gupta

any way to add 15 emails in one??? I cannot add more than 5 :(

0 votes

Daniel Cantu

This is awesome, less passwords to remember.

0 votes

Russell Smith

Hello Nancy Messieh,
It is the biggest advantage of Outlook to configure multiple accounts in a single inbox. But it can lead to duplicate e-mails in Outlook inbox folder. So you must have basic awareness about how to remove outlook duplicate Emails to avoid redundancy.

Thanks
Russell Smith

0 votes

David

Hi

Good aricle :) I have followed your directions to send/receive my sky.com emails from my Outlook(Hotmail) account. The only problem is that Outlook(Hotmail) has saved the new sky account as David Morrison (on behalf of …@sky.com) so emails are received from …@hotmail.com on behalf of David Morrison (…@sky.com) not simply from David Morrison (…@sky.com) as I was expecting? Any thoughs?

Thanks

David

0 votes

Sadia Yamin

Hi All,
I was looking for this kind of apps for a long while where I can combine my all email and social profile.Then I found MultiMi at http://www.mevvy.com/articles/the-15-best-tools-apps-for-windows-part-2/#.URJObvJsuJ0 .Its free……..and obviously you will love it….. :)

0 votes

harley

I started with one email address & ended up with several. I had different emails going to different addresses. Total waste of time, so now I have everything forwarded to my original address which is Outlook (formerly Hotmail) and I use rules to pop them into different boxes.

0 votes

Ng Yong Ann & Ng Ann Ann

All email.to one box