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Gmail is our favourite email service here at MakeUseOf, but admittedly, it has a few shortcomings. For one, the inability to schedule emails to send them later is quite frustrating. Plus, it would be nice to be able to know when someone has checked your message, and maybe even get reminded to follow-up with those who haven’t.

I’d never have guessed that someone would come up with an extension that solves all of these problems for free. And mxHero Toolbox not only does that, but also adds the ability to send self-destructing messages right from your Gmail!

How To Send Self-Destructing Messages From Gmail

Ever since Snapchat Send Self-Destructing Risqué Photos & Videos With Snapchat [iOS & Android] Send Self-Destructing Risqué Photos & Videos With Snapchat [iOS & Android] So you want to text someone a private flirty or goofy photo or video of yourself, but you know that images and videos can be shared and circulated on the Internet very quickly. Well it... Read More came around, the idea of self-destructing content has really caught on. On the text front, there have been apps like Burn Note Send Self-Destructing Messages To Your Minions With Burn Note Send Self-Destructing Messages To Your Minions With Burn Note This message will self-destruct...". If there's one thing every kid watching spy shows dreams of, it's exploding messages that disappear forever. The explosion is cool, but so is the idea that you can send a... Read More available, but they don’t offer the convenience of just sending a quick message from your Gmail to a contact. This extension changes that.

mxHero-Toolbox-For-Gmail-Chrome-Self-Destructing-Email

It couldn’t be simpler to send a self-destructing message from Gmail now. Just compose one like you normally would, adding a recipient and a subject line (mxHero can’t work without those two inputs). Next to the “Send” button, you’ll see mxHero’s yellow icon. Click it for a pop-up screen and choose ‘Self-Destruct’ in that. Hit “Send” and you’re done.

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mxHero will take your message and convert it into an image file. Once the recipient opens your email, he is asked to choose to display images, where he can see your message. Since it’s a web image and not text, it’s not stored in his inbox. The message lasts for 5 minutes from the time of opening and then disappears. Do note that it’s not the email itself that disappears from your recipient’s inbox; it’s the contents of that email.

Send It Later: Schedule Gmail Messages

mxHero-Toolbox-For-Gmail-Chrome-Schedule-Emails-Send-Later

Boomerang does a fantastic job of letting you schedule email messages inside Gmail, but mxHero is no slouch either. It mimics Boomerang’s functionality, letting you choose a date (today, tomorrow or a handy calendar widget) and time quickly. Set it up and forget about it, mxHero will send it when you need to. Unfortunately, unlike Boomerang, you can’t reschedule emails from within Gmail’s interface Schedule Your Messages Inside Gmail With Boomerang Schedule Your Messages Inside Gmail With Boomerang Baydin (the company behind Boomerang) has just announced that users can reschedule messages inside Gmail once they have already been scheduled. Read More . The only option is to cancel sending a mail and redraft it.

Track Email Opening & Clicks

When you send an email, you want to know if the recipient has actually checked it out or if it’s just lying in his or her inbox. With Total Track, you can be notified when someone opens the email you sen How To Track Your Emails In Gmail & Find Out If The Recipient Has Read It How To Track Your Emails In Gmail & Find Out If The Recipient Has Read It You might send a vital email to a friend alerting him to a change of plans. A read receipt at least lets you know if your friend has read it, or do you need to... Read More t, as well as if they click a link or download an image attachment. Much like Right Inbox Add Scheduling, Tracking & Reminders to Gmail With This Fantastic Add-on Add Scheduling, Tracking & Reminders to Gmail With This Fantastic Add-on Let’s face it, Gmail is pretty much perfect. It’s not a coincidence that it’s now one of the most popular email providers, at least for those who prefer a Web interface. There are, however, several... Read More , this is dependent on the recipient having his inbox set to “Always Display Images” as the extension inserts a little invisible image for tracking if the mail has been opened. The links and image attachments are hosted by mxHero as a go-between, making it easier to track those without images being displayed. These attachments are stored for 30 days on mxHero’s server.

Set Reminders To Follow Up On Emails

mxHero-Toolbox-For-Gmail-Chrome-Set-Reminder-For-Emails

So what do you do if a person does not open your email? Obviously you can’t remember to follow up on every single person, but it can help to set reminders for the important ones when you are sending a mail with mxHero Toolbox. In fact, you can do the same for received emails in your inbox. For sent items, when an email goes unanswered for a period of time that you set, you’ll get a reminder. Similarly, you can choose to be reminded of received mails after a period, along with the ability to discard that reminder if someone replies in that email chain. Again, Boomerang Schedule Emails to Send Later with Boomerang for Gmail in Chrome Schedule Emails to Send Later with Boomerang for Gmail in Chrome Gmail is in ingenious tool for managing emails. Much of what it is lacking per default, is covered by Gmail Labs apps or browser add-ons. Boomerang is a browser add-on available for Chrome that let's... Read More and Right Inbox do this as well, but it’s nice to have it as a part of mxHero Toolbox too.

Send Emails Individually To All Recipients In Gmail

Sometimes, you want your recipient to feel special about getting that email from you, even if you are actually sending it to many people at the same time. mxHero Toolbar makes that process easy by letting you add as many contacts to the “To” field as you want, and then sends that email individually to each of them. The recipient will not be able to see anyone else, and think you sent that mail exclusively to them. Cool!

Is It Really Free?

Extensions like Boomerang and Right Inbox only give you a limited number of “send-it-later” messages per month and you have to pay after that. But mxHero Toolbox’s limitations are much better. You can send up to 50 mails per 30 minutes using the app on Gmail, while Google Apps users can up that to 200 mails per 60 minutes.

mxHero-Toolbox-For-Gmail-Chrome

If it works as well as its competitors, offers a few extra features, and is available for free where the others are paid, that’s a no-brainer decision!

Download: mxHero Toolbox for Chrome

Will you still stick with Boomerang or Right Inbox over mxHero Toolbox? Why? As someone who isn’t a regular Boomerang user, I’m curious what would make you choose that, so please drop a line in the comments!

Image Credit: Cairo

  1. Jeremy
    February 25, 2015 at 6:08 pm

    This just in: mxHero will be offering (starting on March 1) a free plan again limited to 10 uses per month for those of us who don't use it too often and therefore don't wish to buy a paid plan.

  2. Julien
    February 19, 2015 at 5:20 pm

    I'm in the same situation than you Jeremy. Let's sync what we are finding.

  3. Jeremy
    February 18, 2015 at 7:18 pm

    I've loved using mxHero for some time, but they're ceasing to be a free product unfortunately. :( I'm now searching for a free alternative that can do what mxHero does, but that's getting tricky. If I don't succeed in this search I might just have to pay to keep using mxHero - which would be preferable to doing without those features I've come to appreciate.

    • Julien
      February 19, 2015 at 5:20 pm

      I'm in the same situation than you Jeremy. Let's sync what we are finding.

  4. B
    January 10, 2015 at 12:31 am

    Just coming to this thread in search for information on Boomerang's data privacy, which lead me to Kevin D.'s awful response to Sam L. "Personal data security is your responsibility. " What a dereliction of duty. Would it be okay to endorse an app that contain viruses? One that steals your identity? This is an app that asks for access to ALL your emails, privacy is maybe the most important aspect of the app, not some incidental side dish.

  5. Nicholas Johnson
    February 3, 2014 at 10:46 am

    What about image caching? How can a self destructing email work when images are saved and cached?

  6. NullOp
    January 31, 2014 at 9:31 pm

    Access my personal data? NO!

  7. Erin
    January 27, 2014 at 9:44 pm

    If you're a gmail user, the easiest way to retain control over your email content is to send email via Google+. I know Google+ is the service everybody loves to hate, but I have yet to find another way to send someone an email and be able to edit it after the fact. Using this method, you can edit your Google+ post, and the message in your recipients' inboxes will change to reflect your edits. Not only that, the Google+ comment feature gets ported into the email message, so you can actually carry on a conversation instead of sending a hundred emails back and forth with redundant quoted content. If you need to torpedo the content, you change it. Nobody who has been sent a copy of your post/message will retain a copy of the original text.

    Source: http://www.datamation.com/networks/how-google-makes-you-an-email-ninja-1.html

  8. Marcus Badach
    January 26, 2014 at 11:58 am

    Tried it for a week, seems OK BUT now that I have decided to no longer and after I have revoked all access fro MX Hero via G Apps, I still get this when I send to a failed recipient:

    "This is the mail system at host gmail.mxhero.com.

    I'm sorry to have to inform you that your message could not
    be delivered to one or more recipients. It's attached below.

    For further assistance, please send mail to postmaster.

    If you do so, please include this problem report. You can
    delete your own text from the attached returned message.

    The mail system"

    Meaning they are still my host? - NOT good and they are not returning any of my mails?

    • Jourdan Rystrom
      May 2, 2014 at 8:30 am

      I'm currently having that problem as well. Not letting me send attachments to VERY IMPORTANT CLIENTS...it's a huge issue! Can anyone help?

  9. jack
    January 25, 2014 at 3:03 pm

    I just use Thunderbird, So much easier and it pulls my e-mails from all of my accounts into one inbox. I have never understood why people login to each of there e-mail accounts. Also I have found that Thunderbird seems to protect my wife's windows machine from malware. Get it free at http://www.mozilla.org/en-US/thunderbird/

    • Kevin D
      January 27, 2014 at 6:33 am

      I do the same. the only time I log into services directly is from work, where I don't care to have all my email, personal and business, on the computer.

  10. Fik of borg
    January 25, 2014 at 2:34 pm

    Two thoughts about "Self-Destructing Messages".
    1: I don't feel confortable having my emails stored on someones server, I am uneasy enough having them in Google's, Microsoft's and Dropbox's. That said, the same functioality can be achieved emailing a link to one's own personal ftp server.
    2: Granting that #1 can be solved, the files may be self destructing, but a local non-self destructing copy can be downloaded before the original self destructs, even if it has the right click + save as function disabled.

    • Kevin D
      January 27, 2014 at 6:37 am

      And snapchat items can be saved in various ways. People still use it. This is why I personally take no personal interest in this... if I want it to be a selfdestructing message, I'll meet the person in person and tell them. If it's impossible, then private key encryption is your next best... although combining these is also not a bad idea, now that I think about it.

  11. TS
    January 25, 2014 at 11:56 am

    This sounds great! 50 e-mails per 30 minutes? That may as we'll be unlimited me (I don't send many e-mails). I've been using the Boomerang app on Android and will keep doing so since this is just an extension (also the app seems to not count toward the limit for free accounts). I've never been able to get the Boomerang extension work for me anyway despite trying and troubleshooting it many times so really mxHero sounds perfect for me. The send-it-later later feature is really the only one I plan on using though. Honestly the read receipts kind of freak me out since I often reply to e-mails belatedly; I hope no one's ever anyone's ever used one on me.

  12. G
    January 25, 2014 at 11:26 am

    How safe are those 3rd party apps that I give them access to my inbox contents and info on browsed tabs?

  13. Sam L
    January 25, 2014 at 11:15 am

    Sorry to look paranoiac but for free tools like this one which can have access to private data and that you bring to us as must use tools, I beg you to inform us on how such tools earn money and their privacy policy!
    It's not the first time I see such article on MUO and no one talks about privacy policies or the way such apps earn money.
    I don't want to give access to such tool without knowing if my data are secured or if they ARE the way for them to earn money.
    Such tool may easily sell emails lists, emails links list, real name of emails' owners, etc. Without talking about selling emails content to make more targeted ads.
    Anyway, please don't bring us magic tools which we have to grant access to our private data to without making a minimum of research about their privacy policies and economic model.
    You have a kind of power on people and as a great philosopher said "big powers imply big responsibilities" (spiderman's uncle) ;)
    Thanks for your daily good job anyway!

    • Kevin D
      January 27, 2014 at 6:35 am

      Personal data security is your responsibility. Sounds like you're well aware of the issues and as such fit the demographic I believe MUO aims for. No need to write up a paragraph of actual content and then dive into the privacy policy of the product they didn't make and can't claim they are a lawyer, so you shouldn't take their word for it anyway.

  14. techandlife
    January 24, 2014 at 8:11 pm

    Right Inbox recently suspended email tracking because of a patent infringement notice but still offer email scheduling and reminders.

  15. CJ
    January 24, 2014 at 7:46 pm

    'When you send an email, you want to know if the recipient has actually checked it out or if it’s just lying in his or her inbox. With Total Track, you can be notified when someone opens the email you sent, as well as if they click a link or download an image attachment. Much like Right Inbox, this is dependent on the recipient having his inbox set to “Always Display Images” as the extension inserts a little invisible image for tracking if the mail has been opened. The links and image attachments are hosted by mxHero as a go-between, making it easier to track those without images being displayed. These attachments are stored for 30 days on mxHero’s server."

    No Sale!

    • Kevin D
      January 27, 2014 at 6:33 am

      Will this work with Gmail caching all images now?

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