Keyboard shortcuts save time no matter what type of computer you use. To help you work faster, here is a list of commonly-used shortcuts for Microsoft Office on Mac. We have included OneNote, Outlook, Excel, PowerPoint, Word, and some basic universal shortcuts to start with. We'll even show you how to create your own custom keyboard shortcuts.

So, if you’ve been wondering which Mac Excel shortcuts can help you move through spreadsheets quicker or which Mac Word shortcuts can help you format text faster, we’ve got you covered.

Shortcut (Mac)

Action

Basic Shortcuts Across Applications

Cmd + P or Ctrl + P

Print

Cmd + F

Find

Cmd + X or Ctrl + X

Cut

Cmd + C or Ctrl + C

Copy

Cmd + V or Ctrl + V

Paste

Cmd + S or Ctrl + S

Save

Cmd + Z or Ctrl + Z

Undo

Cmd + Y or Ctrl + Y or Cmd + Shift + Z

Redo

Cmd + Ctrl + R

Minimize or maximize the ribbon

Microsoft OneNote

Option + Tab

Switch between notebook sections

Cmd + Shift + Up Arrow

Move selected paragraphs up

Cmd + Shift + Down Arrow

Move selected paragraphs down

Cmd + Shift + Left Arrow

Move selected paragraphs left

Ctrl + Tab [ + Use arrow keys to move up or down]

Switch between pages

Shift + Return

Insert a line break

Cmd + D

Insert the current date

Cmd + Shift + Down Arrow

Insert the current date and time

Cmd + K

Insert a link

Option + Delete

Delete the word to the left

Fn + Option + Delete

Delete the word to the right

Ctrl + G

View a list of open notebooks

Cmd + Option + F

Search all notebooks

Cmd + N

Create a notebook page

Cmd + Shift + M

Move a page

Cmd + Shift + C

Copy a page

Microsoft Outlook - Email

Cmd + N

Create a message

Cmd + S

Save the open message to Drafts

Cmd + Return

Send the open message

Cmd + E

Add an attachment to the open message

Cmd + K

Send and receive all messages

Cmd + R

Reply to the message

Shift + Cmd + R

Reply to all

Cmd + J

Forward the message

Microsoft Outlook - Calendar, Notes, Tasks, and Contacts

Cmd + N

Create an event, note, task, or contact

Cmd + O (letter O)

Open the selected event, note, task, or contact

Delete

Delete the selected event, note, task, or contact

Shift + Ctrl + [

Navigate to the previous pane

Shift + Ctrl + ]

Navigate to the next pane

Cmd + T

Switch the calendar view to include today

Cmd + J

Send the note as an email

Microsoft Outlook - Flagging Messages, Tasks, and Contacts

Ctrl + 1

Today

Ctrl + 2

Tomorrow

Ctrl + 3

This week

Ctrl + 4

Next week

Ctrl + 5

No due date

Ctrl + 6

Custom due date

Ctrl + =

Add a reminder

0 (zero)

Mark complete

Microsoft Excel

Ctrl + Shift + =

Insert cells

Cmd + - or Ctrl + -

Delete cells

Cmd + Shift + K

Group selected cells

Cmd + Shift + J

Ungroup selected cells

Cmd + K or Ctrl + K

Insert a hyperlink

Cmd + D or Ctrl + D

Fill down

Cmd + R or Ctrl + R

Fill right

Ctrl + ; (semicolon)

Enter the date

Cmd + ; (semicolon)

Enter the time

Cmd + Shift + * (asterisk)

Select only visible cells

Shift + Delete

Select only the active cell when multiple cells are selected

Shift + Spacebar

Select the row

Ctrl + 9

Hide rows

Ctrl + Shift + (

Unhide rows

Ctrl + Spacebar

Select the column

Ctrl + 0 (zero)

Hide columns

Ctrl + Shift + )

Unhide columns

Shift + Return

Complete an entry and move up

Tab

Complete an entry and move right

Shift + Tab

Complete an entry and move left

Esc

Cancel an entry

Shift + F2

Insert, open, or edit a comment

Ctrl + Delete

Scroll to the active cell in a worksheet

Tab

Move between unlocked cells on a protected worksheet

Ctrl + Page Down or Option + Right Arrow

Move to the next sheet in a workbook

Ctrl + Page Up or Option + Left Arrow

Move to the previous sheet in a workbook

Home or Fn + Left Arrow

Move to the beginning of the row

Ctrl + Home or Ctrl + Fn + Left Arrow

Move to the beginning of the sheet

Ctrl + End or Ctrl + Fn + Right Arrow

Move to the last cell in use on the sheet

Page Up or Fn + Up Arrow

Move up one screen

Page Down or Fn + Down Arrow

Move down one screen

Option + Page Up or Fn + Option + Up Arrow

Move left one screen

Option + Page Down or Fn + Option + Down Arrow

Move right one screen

Microsoft PowerPoint

Cmd + N

Create a presentation

Cmd + O (letter O)

Open a presentation

Cmd + W

Close a presentation

Cmd + P

Print a presentation

Cmd + S

Save a presentation

Cmd + Shift + N or Ctrl + N

Insert a slide

Cmd + Shift + Return

Play from the first slide

Cmd + Return

Play from the current slide

Esc or Cmd + . (period) or - (hyphen)

End the slide show

Ctrl + H

Hide the pointer

Cmd + 1

Normal view

Cmd + 2

Slider sorter view

Cmd + 3

Notes page view

Cmd + 4

Outline view

Cmd + Ctrl + F

Full screen view

Option + Return

Presenter view

B

Turn the screen black while in presentation mode

W

Turn the screen white while in presentation mode

Microsoft Word

Cmd + E

Center a paragraph

Cmd + J

Justify a paragraph

Cmd + L

Left align a paragraph

Cmd + R

Right align a paragraph

Cmd + Shift + >

Increase font size

Cmd + Shift + <

Decrease font size

Cmd + Shift + A

Apply all capital letters

Cmd + B

Apply bold

Cmd + I (letter I)

Apply italics

Cmd + U

Apply underline

Cmd + Shift + D

Apply double underline

Cmd + 1

Single-spacing

Cmd + 2

Double-spacing

Cmd + 5

1.5 line-spacing

Shift + Return

Insert a line break

Shift + Enter

Insert a page break

Cmd + Shift + Enter

Insert a column break

Option + G

Insert a copyright symbol

Option + 2

Insert a trademark symbol

Option + R

Insert a registered trademark symbol

Option + ; (semicolon)

Insert an ellipsis

Cmd + Shift + N

Apply style - Normal

Cmd + Shift + L

Apply style - List

Cmd + Option + 1

Apply style - Heading 1

Cmd + Option + 2

Apply style - Heading 2

Cmd + Option + 3

Apply style - Heading 3

Create or Delete a Custom Shortcut in Word

Microsoft Word allows for updates to the keyboard shortcuts, unlike the other Office 2016 applications. And, the process is simple as well as sensible if you use Word regularly.

Customize keyboard option from the menu in MS Word on Mac

Open a Word document and---on the Mac menu, not the menu within Word---select Tools > Customize Keyboard. Then choose a category and a command. If a current shortcut exists, it will display in the Current Keys area.

To delete it, just select it and click Remove. To add a new shortcut, enter your desired keys to the Press new keyboard shortcut section. You can decide to save your changes in your current document or the Word document template. Then hit OK.

Create keyboard shortcuts for Word on Mac

One Other Custom Keyboard Shortcut Option

Many choose to add keyboard shortcuts to their Mac and apply them to specific applications, which can be done only if there are no conflicts. You can do this by going to System Preferences > Keyboard > Shortcuts > App Shortcuts. You then click the plus sign, select your application, enter a menu command, and include the shortcut.

However again, this will only work if there is no conflict and personally, I have not been successful at using this method, yet.

Customize keyboard shortcuts for apps on Mac

Some Keyboard Shortcuts We Can't Live Without

It would be amazing if we could all memorize hundreds of keyboard shortcuts. This is not possible for most, so we stick with those we use constantly. They become such a habit that it is almost automatic. But it's also always great to learn new ones.

For additional shortcuts, check out these most useful Mac keyboard shortcuts.

Image Credit: Dedi Grigoroiu/Shutterstock