Access Your Personalised Thunderbird Client On Any Computer WorldWide

ThunderbirdDropbox   Access Your Personalised Thunderbird Client On Any Computer WorldWideOne of the main disadvantages to using a desktop email client such as Mozilla Thunderbird is that you can only access it on one computer. Although you can access your emails through a web-based interface from your email provider, it is not the same.

But now, this is no longer an issue with this simple hack. You can now access your Thunderbird profile remotely on many computers around the world. So say goodbye to logging into Gmail to read your emails when you are away from your main computer and say hello to the new power of desktop computing.

The Idea

To access Thunderbird remotely, the idea is to setup Portable Thunderbird and run it in yourDropBox folder. If you have no idea what I am talking about, Thunderbird is desktop email client to access your emails and DropBox synchronizes your files and folders across multiple computers. Portable Thunderbird is a version of ThunderBird which you don’t have to install to work thus allowing it to work almost anywhere.

To get this to work, first you have to install DropBox on the computers you want to access your emails on and have the Portable Thunderbird files inside your DropBox folder. If you are not sure about how to install these programs, scroll to the bottom of this post.

How It All Works

For those who are unsure of how this works, let me briefly explain it. DropBox synchronises any files you have in your DropBox folder with the DropBox servers. Every time you make a change in the folder, your computer will automatically synchronise the changed files with the DropBox servers. If you setup a DropBox account on another computer, the DropBox servers will synchronise the files with that computer and ensure that every file and folder is up-to-date on every computer.

install graphic   Access Your Personalised Thunderbird Client On Any Computer WorldWide

The portable version of Thunderbird has all the settings contained in one folder so you can basically move that folder around anywhere you want and it will still work. Since it is in the DropBox folder, it will be synchronised with all your computers that your DropBox account is assigned to. Therefore, if you download new emails on one computer, DropBox will automatically synchronise the new emails to all other computers, so when you open Portable Thunderbird, your emails will be there, no matter which computer you access it on.

Haven’t Used Portable ThunderBird Before?

Once you have your Portable ThunderBird inside your DropBox folder, all you have to do is to set up your email service provider and create a ThunderBird Profile.

If you use Gmail, this tutorial will help you set up POP/IMAP access.

mail 180189 acct confirm dialog   Access Your Personalised Thunderbird Client On Any Computer WorldWide

Once you are set up, download all your emails and you are good to go. The only thing left is to install DropBox on other computers so you will be able to access your them in other locations. It’s as simple as that.

Used ThunderBird Before?

If you are currently using the regular desktop version of ThunderBird, you can easily move to the Portable version of Thunderbird in a few easy steps.

  1. Create a profile for all the different email accounts that you use in Thunderbird
  2. Find the location of your ThunderBird profile on your computer by going to Tools –> Account Settings –> Server and SettingsĀ which is underneath your email account’s name, and go to the location that you see under Local Directory

    thunderbird profile locatio   Access Your Personalised Thunderbird Client On Any Computer WorldWide

  3. Once you open that location, you will see the files for each of your folders in your ThunderBird Profile.
  4. All you have to do to move them to Portable ThunderBird is to copy them to the path where Portable Thunderbird is installed. For me, the location will be E:\Jack\Documents\My Dropbox\ThunderbirdPortable\Data\profile\Mail\Local Folders. Your link will be somewhat different at the start and different at the end depending on your setup.
  5. Open up Portable Thunderbird and all your emails should appear.

The Pro’s Of Doing This

By using DropBox and Portable ThunderBird, the are a few benefits. These are:

  • All your emails are automatically backed up
  • You do not have to carry a USB flash drive around with you
  • You have the ability to share your email with others easily
  • If you access your emails on a number of devices, this method can merge them all to one location, meaning no duplicates
  • Great way to manage your emails if you are a light user
  • You can access your email on any DropBox-enabled computer
  • You do not need to use your email provider’s web-based interface

The Downsides

As always, I better make a mention of the possible downsides with this method:

  • You only get 2GB of space or whatever your DropBox limit is
  • You risk having multiple inboxes and files if you have several instances of Portable Thunderbird open simultaneously
  • You need to ensure DropBox is completely synced before opening Portable Thunderbird
  • If DropBox isn’t installed, you can’t access your email on ThunderBird and have to use the web-based version, or install Dropbox first
  • Remember to unlink your DropBox account on computers that you do not need to use anymore, otherwise people can read your emails
  • I have also heard that using System Restore may remove Portable Thunderbird from your DropBox folder.

For Those Who Want Installation Instructions

First of all, download Portable Thunderbird from Portable Apps. It is a small 32MB file. Then download and install DropBox. If you havn’t heard about DropBox in the past until now, MakeUseOf has covered a number of articles on what you can do with DropBox.

To install DropBox, simple go to the DropBox website and hit the big blue Download DropBox button and follow the instructions. During the DropBox installation, you will be prompted to login with your existing DropBox account if you have one or create to create a new one. When asked for your DropBox directory, you can select any file location you wish.

03b Dropbox Setup2   Access Your Personalised Thunderbird Client On Any Computer WorldWide

Now that you have your DropBox folder set up on your computer, it is now time to download and install Portable Thunderbird. Head over to Portable Apps, and download the program.

Once downloaded, run the .paf file and install it. However, when it asks for your installation location, don’t select your Flash Drive or your desktop; choose a folder inside your DropBox folder.

thunderbirdportableinstall   Access Your Personalised Thunderbird Client On Any Computer WorldWide

You have now set up and installed all of the required software to access Thunderbird remotely.

Other Ways Of Doing This

If you don’t think this method will suit your needs, Tina as wrote an article of 3 ways to sync your Thunderbird emails across multiple computers which you may find interesting.

What do you think of this “hack”?

The comments were closed because the article is more than 180 days old.

If you have any questions related to what's mentioned in the article or need help with any computer issue, ask it on MakeUseOf Answers—We and our community will be more than happy to help.

26 Comments -

0 votes

Yehoshua

I was able to install DropBox on my computer at work and it syncs, but the corporate firewall prevents access to outside mail servers. As much as I’d like to use Thunderbird (or Thunderbird Portable) at work, it just won’t work.

I wish there was a good, simple, web-based IMAP client with a single log-in that will check multiple IMAP accounts on various servers. I tried Threadsy (http://www.threadsy.com/), but the interface is too clunky for me.

For now, I hope for good T-Mobile 3G reception in the control room where I work.

0 votes

Jack Cola

Hi Yehoshua,
What part of using Thunderbird at work not work? Is it the downloading of your email’s or the sending?

If it’s the sending, then you may be able to use your work’s SMTP servers instead of your email provider.

I was using my ISP email account at home and it all worked fine. I then temporarily stayed at friends place taking my computer which used a different ISP then I did and it forbidded me sending out emails. So I had to use my friends ISP SMTP settings and it all worked fine.

If you want help on doing this, just let me know what email client you are using and I’ll try to walk through some instructions for you.

0 votes

Yehoshua

The POP and IMAP ports are blocked by the firewall.

0 votes

Jack Cola

So what do you use for your work email? Do you use a desktop client or a web-based interface?

0 votes

Yehoshua

Either Outlook 2007 (Exchange server) or OWA in a browser. I’ve tried adding IMAP or POP to Outlook, but like I said, the ports are blocked.

0 votes

Jack Cola

My organisation was using exchange server. I was able to download emails (only within the network via POP using thunderbird, not at home, and I could not send.

Just make sure the mail server is correct. All I had to use was just the server name and not mail.servername.com.

0 votes

Anders Vinther

Hi Yehoshua,

I have written extensive guides for how to setup up Email Synchronization and Email Aggregation using Gmail as a central hub for all your email accounts. This means you will only have to log in to Gmail to access all your email when you are away from your own computers. On your own computers you can use your preferred email client such as Outlook, Thunderbird, Windows Live Mail etc. on Linux, Mac and Windows and they will automatically be synchronized for you.

Gmail will not be able to sync with other IMAP accounts, but you can forward incoming mail to Gmail and Gmail can pick up your POP email for you (and we have found a way around Gmails limitation of 5 POP accounts).

You can download the guides for Email Synchronization for free at http://www.Easy-Email.net.

Hope this helps :-)

Anders

0 votes

Aibek

Hey Jack,

Awesome tip! I especially like the fact that it can be done in minutes without hacking anything. Thank you

Aibek

0 votes

Jack Cola

No worries Aibek

0 votes

Aibek

Hey Jack,

Awesome tip! I especially like the fact that it can be done in minutes without hacking anything. Thank you

Aibek

0 votes

Yehoshua

I was able to install DropBox on my computer at work and it syncs, but the corporate firewall prevents access to outside mail servers. As much as I’d like to use Thunderbird (or Thunderbird Portable) at work, it just won’t work.

I wish there was a good, simple, web-based IMAP client with a single log-in that will check multiple IMAP accounts on various servers. I tried Threadsy (http://www.threadsy.com/), but the interface is too clunky for me.

For now, I hope for good T-Mobile 3G reception in the control room where I work.

0 votes

Jack Cola

Hi Yehoshua,
What part of using Thunderbird at work not work? Is it the downloading of your email’s or the sending?

If it’s the sending, then you may be able to use your work’s SMTP servers instead of your email provider.

I was using my ISP email account at home and it all worked fine. I then temporarily stayed at friends place taking my computer which used a different ISP then I did and it forbidded me sending out emails. So I had to use my friends ISP SMTP settings and it all worked fine.

If you want help on doing this, just let me know what email client you are using and I’ll try to walk through some instructions for you.

0 votes

Jack Cola

My organisation was using exchange server. I was able to download emails (only within the network via POP using thunderbird, not at home, and I could not send.

Just make sure the mail server is correct. All I had to use was just the server name and not mail.servername.com.

0 votes

Farshad Sadri

What’s the pain? I mean why go so hard when you can just connect all your emails to your Gmail or Yahoo! by adding a simple forwarder or having all of them forwarded and categorizing them by services like otheinbox.com or simple filters.
(check http://developer.yahoo.net/blog/archives/2009/06/otherinbox.html)

0 votes

NetPaul12

Not a pain, a preference. Using my email client of choice, along with my sync server of choice (I already use and like DropBox), is just a solution that fits. The idea here is choice: do whatever works best for you.

0 votes

Jack Cola

Exactly. I don’t use the Gmail interface, and I use Thunderbird, so to use Thunderbird across multiple computer, this is a pretty good method.

For example, all my emails get deleted of Gmail as it download’s to Thunderbird, so connecting to IMAP simple won’t work. And then to access my email’s on my mobile, I get Gmail to forward my emails to another email account which I then access on my mobile. It sounds complicated, but it works for me.

0 votes

Sven

I guess this will work either with Windows only or with Mac only. But what if your multiple computers run on different Operating Systems. Also, if you want to access your emails from the iPhone, you can’t do it through DropBox…

0 votes

Jack Cola

That’s true.

Thanks for your comment

0 votes

Farshad Sadri

What’s the pain? I mean why go so hard when you can just connect all your emails to your Gmail or Yahoo! by adding a simple forwarder or having all of them forwarded and categorizing them by services like otheinbox.com or simple filters.
(check http://developer.yahoo.net/blo

0 votes

Jack Cola

That’s true.

Thanks for your comment

0 votes

Anders Vinther

Hi Yehoshua,

I have written extensive guides for how to setup up Email Synchronization and Email Aggregation using Gmail as a central hub for all your email accounts. This means you will only have to log in to Gmail to access all your email when you are away from your own computers. On your own computers you can use your preferred email client such as Outlook, Thunderbird, Windows Live Mail etc. on Linux, Mac and Windows and they will automatically be synchronized for you.

Gmail will not be able to sync with other IMAP accounts, but you can forward incoming mail to Gmail and Gmail can pick up your POP email for you (and we have found a way around Gmails limitation of 5 POP accounts).

You can download the guides for Email Synchronization for free at http://www.Easy-Email.net.

Hope this helps :-)

Anders

0 votes

NetPaul12

Not a pain, a preference. Using my email client of choice, along with my sync server of choice (I already use and like DropBox), is just a solution that fits. The idea here is choice: do whatever works best for you.

0 votes

Jack Cola

Exactly. I don’t use the Gmail interface, and I use Thunderbird, so to use Thunderbird across multiple computer, this is a pretty good method.

For example, all my emails get deleted of Gmail as it download’s to Thunderbird, so connecting to IMAP simple won’t work. And then to access my email’s on my mobile, I get Gmail to forward my emails to another email account which I then access on my mobile. It sounds complicated, but it works for me.

0 votes

Mike Mintz

I am using Mac OS X and the link you posted is for the PC version of Portable Thunderbird. Does it matter if I just load regular Thunderbird to my DropBox? Will this work the same?

0 votes

Jack Cola

Regular Thunderbird won’t work because it saves your profile in a different location on your hard drive whereas portable Thunderbird it’s all in one folder.

I did a google and found this portable Thunderbird version for Mac – but I haven’t tested it out since I don’t have a Mac http://www.freesmug.org/portableapps/thunderbird/

If you use that in dropbox, then it should work.

0 votes

Jack Cola

Regular Thunderbird won’t work because it saves your profile in a different location on your hard drive whereas portable Thunderbird it’s all in one folder.

I did a google and found this portable Thunderbird version for Mac – but I haven’t tested it out since I don’t have a Mac http://www.freesmug.org/portab

If you use that in dropbox, then it should work.