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Despite some privacy concerns, Gmail has become the most popular email service on the Internet, and with good reason. The service has spawned many third party tools, extending it from a mere email service into something much more powerful instead.

Over the past decade that Gmail has been in existence, we have covered the service extensively. But new third party apps are being developed all the time, such as the following five.

Get A Breakdown Of What Came In When With TrueNew

There are many people with inbox unread totals numbering into the thousands. And if it was me, I would be totally stressed looking at that number. Everyone these days is guilt-tripped into achieving Inbox Zero 4 Simple Steps to Achieving & Maintaining Inbox Zero in Gmail 4 Simple Steps to Achieving & Maintaining Inbox Zero in Gmail Read More , but if you never see that inbox unread number go down, you might think that you are never going to clear those emails out. Plus the chances of missing an important new email is high. You would just glance at that 2,456 unread figure and think that nothing new has arrived. Meanwhile the email from your boss asking if you want a pay-raise is sitting unanswered in your inbox.

TrueNew is an add-on which breaks the unread count down for you, by showing you how many new emails came in, since the last time you took any action in your inbox. So the first number is your total number of unread emails, and the second number (with the plus in front of it) is how many have come in since you were last in your inbox. Looking at that, you will hopefully catch the latest ones, prompting you to take a closer look.

Schedule Your Appointments Efficiently With Assistant.to

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One of the logistical difficulties I have in freelancing with international clients is that we are all in different timezones. While it is the morning here in Germany, it is the middle of the night in the US, and late evening in Asia and Australia. Then vice-versa. I certainly don’t want to get out of bed at 3.00am for a business conference call in my pyjamas, while a client is sitting bright-eyed and bushy-tailed in their office at 10.00am sipping a latte.

This is why Assistant.to is invaluable, because it helps you find the sweet spot — the time ideal for both of you. Once both sides have installed the extension, you simply choose which times are ideal for you (making sure that the timezone is specified) and the person at the other end will get an email with your potential times. They choose what time they would like, and both of you get a Google Calendar invite.

One drawback — it only works between two people. If your meeting has more people, then you are out of luck with this.

Receive Your Email In Batches With Batched Inbox

Many productivity gurus these days advocate only reading your emails at certain times of the day, so you can get more important things done, and not be held hostage to your inbox 24/7. But if you have that really bad unshakeable habit of always checking your email, or if you have notifications pinging away on your phone, then the idea of only checking at set times may seem impossible.

If that sounds like you, then check out Batched Inbox. This add-on holds up your email and only delivers it to your inbox at the times you specify. Apart from the time saved not checking your emails all the time, Batched Inbox will also save you time when you ARE reading and replying to emails. It is widely believed that replying to emails in one big batch, makes you go faster at the task, instead of lingering over it.

Know When Your Emails Are Read With Mailtrack.io

There’s nothing worse than sending a very important email (such as a job application), and then wondering if the email was received, and then read. It’s the not knowing part that drives you absolutely insane, especially if you never get a reply in the end.

Mailtrack aims to help you in this regard. After sending an email to someone, Mailtrack will monitor the email and tell you via green tick-marks (similar to WhatsApp’s read feature), whether or not the email has been opened and read. Mailtrack is certainly not the only app that does this for you. Streak is another good email management tool Manage & Collaborate On Email Intense Projects Inside Gmail With Streak [Chrome] Manage & Collaborate On Email Intense Projects Inside Gmail With Streak [Chrome] Streak is a powerful Gmail project management add-on for Chrome. It comes with templates for many different types of projects, for example customer support or event planning. In Streak, projects are called pipelines. You can... Read More .

Get Detailed Information On Your Email Contacts With FullContact

Gmail’s right-hand “people” pane leaves a lot to be desired, and a couple of companies have jumped in to fill that void. The first one was Rapportive, and the second one, which has just appeared on the scene, is Full Contact.

When someone emails you, see all of their social media profiles, as well as Instagram photos, Facebook and Twitter updates, Klout score Klout - Networking To Increase Your Online "Influence" Score Klout - Networking To Increase Your Online "Influence" Score I wasn't a fan of Klout when I first heard about it. Even after I signed up and actively started to delve through what Klout is and does, I was underwhelmed. Actually, I'd go as... Read More , and more. Now when you get an email from someone you don’t recognize, Full Contact will do its best to find that person’s online presence and present it to you in a nicely designed widget.

Which new Gmail add-ons have you been using recently to improve the user experience? Let us know in the comments below as we are all Gmail junkies.

  1. Jeremy
    January 8, 2015 at 2:23 am

    Hello Mark,

    What about Boomerang addon?

  2. Subflow22
    January 8, 2015 at 12:43 am

    I don't find any of these necessary and, for the most part, I think these would just make things more complicated. I certainly wouldn't pay for any of them.

    The better idea is to get a real mail client and have it pull your mail for you.

    The end.

  3. Layla
    January 7, 2015 at 9:26 pm

    "What’s wrong with threaded conversations? They keep the discussion highly organized."

    Perhaps we just don´t like for the sheer preference without quantum physics explanations behind?

    Perhaps that is not how some of us like to organize their mails?

    Perhaps that is just our opinion? Your site says "comment constructively", he didn´t comment destructively, he just stated his opinion, and your site also said "respect the opinions of others". Your questioning with the exposing (or imposing?) of YOUR own point of view "they keep organized") sounding like a chastising for a different opinion. A "thanks for your input" would have been far more in the scope of your own damn rules.

    • Tom
      January 8, 2015 at 11:55 am

      Hi :) I think he was just asking what the person found troublesome about it. It is the first time i've heard anyone grumblng about it and most people find it incredibly useful so it would be interesting to find out what the problem is. As you point out we are all different and it's good to know what the "pros and cons" of a thing is. It might help other people improve their work-flow.
      Regards from Tom :)

    • pixnbits
      January 14, 2015 at 6:08 pm

      Yikes. Hope your day gets better.

    • Mark O'Neill
      January 22, 2015 at 10:44 am

      Layla - it's called "having a conversation". You obviously got out of the bed the wrong side this morning. :-/

  4. dragonmouth
    January 7, 2015 at 1:25 pm

    Instead of all these busy-looking, glitzy addons, I would like Google to provide users with two basic capabilities:
    1) The ability to sort the mail in any folder by column (Sender, Title, Date)
    2) The ability to set up user-defined categories instead of, or in addition to, just the five predefined by Google braintrust. Or maybe allow users to rename the categories. I'm sure that I am not the only one that has trouble trying to shoehorn my email into Primary, Social, Promotions, Updates and Forums categories.

  5. David
    January 7, 2015 at 6:47 am

    Sortd (beta) sortd. com by invitation. Sorts Gmail into a neat organized skin/screen to prioritise and schedule your mail into follow up lists and to do lists.

  6. Sebastian
    January 6, 2015 at 1:09 pm

    my enlightenment was Sortd (http://www.sortd.com/). Convert your Inbox to a Canban-Board like Trello.
    I like this stuff. Very productive.

  7. likefunbutnot
    January 6, 2015 at 12:33 pm

    The ultimate add ons are K9 and Thunderbird, so you never have to deal with awful threaded message views again.

    • Mark O'Neill
      January 6, 2015 at 11:16 pm

      What's wrong with threaded conversations? They keep the discussion highly organized.

      I could never ever go back to single emails ever again, especially if it's a big staff discussion. Sorting through them all would drive me insane! :-)

    • Tom
      January 8, 2015 at 11:45 am

      Hi :) Thunderbird defaults to threaded too but it's a lot more configurable. Only problem i have with it is that you install it to one machine at a time, although you can use "Portable Apps" or "Win Pen Pack" to install it to a usb-stick, or carry your settings from one machine to another.
      Regards from
      Tom :)

    • Tom
      January 8, 2015 at 11:46 am

      Hi :) Thunderbird defaults to threaded too but it's a lot more configurable. Only problem i have with it is that you install it to one machine at a time, although you can use "Portable Apps" or "Win Pen Pack" to install it to a usb-stick, or carry your settings from one machine to another.
      Regards from Tom :)

    • Tom
      January 8, 2015 at 11:47 am

      Hi :) Thunderbird defaults to threaded too but it's a lot more configurable. Only problem i have with it is that you install it to one machine at a time, although you can use "Portable Apps" or "Win Pen Pack" to install it to a usb-stick, or carry your settings from one machine to another.
      Regards from Tom :)

  8. Arpit Kharbanda
    January 6, 2015 at 9:22 am

    Awesome Gmail Addons ! But Keeping(beta) should receive a mention.Keeping(beta) Turns Gmail Into A Helpdesk.

    Keeping URL:http://www.keeping.com/

    • Mark O'Neill
      January 6, 2015 at 11:13 pm

      I saw that too, but apparently all the free beta invites are gone now. So I was unable to test it for this article.

      It looks fantastic though if the screenshots are anything to go by.

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