4 Ways to Simultaneously Manage Multiple Gmail Accounts

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manage multiple gmail accountsMany of us have to manage multiple Gmail accounts to separate private email from work and projects. However, life is rarely linear and we often find ourselves going back and forth between different accounts. How do you best do this without having to continuously log in and out? In this article, I will explore 4 ways to address this issue, moving from simple to more advanced solutions.

1. Run Multiple Browsers Simultaneously

To log into two or three different Gmail accounts, you could simply run two or three different browsers, each with a different user account logged in. This is the most simple and straightforward way to do it that doesn’t require a special setup, with the exception that you need to have multiple browsers installed on your computer.

manage multiple gmail accounts

2. Switch Between Accounts Using Gmail’s Multiple Sign-In Feature

Google supports multiple sign-ins, meaning you can sign into multiple Google accounts within a single browser. Varun has thoroughly explained this procedure in this article How To Enable & Use The New Google Multiple Sign-In Feature.

Here is a brief summary:

  • Go to your account settings.
  • Under the header Security, click Edit next to the multiple sign-in feature.
  • Select On and select each of the check boxes to confirm you understand how multiple sign-in works.
  • Click Save.

You have to do this for all the accounts that you want to switch back and forth between. Once that is done, you can use the feature like this:

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  • Click the little arrow next to your Google profile picture in the top right and select Switch account.
  • Click Sign in to another account
  • A new window or tab will open where you can sign in.
  • Next time you want to open that same account, you can simply select it form the list of accounts that is shown after clicking Switch account (see screenshot below).

multiple gmail accounts

3. Set Up Different Users In Google Chrome

Gmail’s Multiple Sign-In feature works in any browser. If your favorite browser is Chrome, however, there is an even better alternative. Chrome allows you to set up different users, linked to different Google accounts.

  • Click the wrench icon and select Options.
  • To to Personal Stuff and under the header Users click Add new user.
  • This will open a new window with a Google account login.

An icon is assigned to each user, visible in the top left of the Chrome window. This is how you will be able to tell the different browser sessions and accounts apart. To customize the icon and the account name, you can go through Options and then edit the respective user.

Alternatively, you can click on the icon in the browser and select edit. This also allows you to switch between different users within one Chrome window.

multiple gmail accounts

This feature was in our news when it was first released in late December 2011 – Google Chrome Can Now Sync Multiple Browsing Profiles [News]

4. Add Email Accounts & Aliases To Your Main Gmail Account

The above solutions are really just a workaround to a complex challenge. The most thorough and advanced way of managing multiple email accounts, is to set them all up under a single account. Here is a brief overview of how it works:

  • In Gmail, go to Settings and open the Accounts tab.
  • Under Check mail using POP3 click Add a POP3 mail account you own.
  • During the setup process, also choose to use the respective email address as an alias.
  • You can add aliases manually: Under Send mail as click Add another email address you own.
  • Once you are checking mails from different accounts, create labels for these accounts and set up the Gmail Labs feature Multiple Inboxes.

manage multiple gmail accounts

I recently wrote a thorough article on this topic: How To Import & Manage Multiple Email Accounts In Gmail. Another great article by Wendy is a few years old, but for the most part still up to date: How to Link Multiple Gmail Accounts Together in 4 Easy Steps. Here is another article on How To Set Up Email Filters In Gmail, Hotmail and Yahoo.

For a more current introduction to Gmail filters and labels, have a look at this article – 3 Ways To Free Up Storage Space In Your Gmail Account. Finally, this article wouldn’t be complete without recommending MakeUseOf’s Ultimate Guide To Gmail.

How do you manage multiple gmail accounts and what other options fail in your eyes?

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Comments (56)
  • Jonny Hotchkiss

    IS this all still accurate?

    i have chrome (x86 currenty v45 on netbook, using a user a/c that’s not signed in…)
    my main machine is a dell xps, running native virtualisation so I run chrome x64 portable (not sure what v)

    the article suggests I can have multiple browser-instances open, an manage my multiple chrome/gmail accounts- that’s my first problem. my experience is that (unless i’m sandboxing chrome with, erm, Sandboxie) I’m always only currently logged in to one chrome a/c… must try that multiple accounts thing.

    my 2nd concern is, if I login with either unsynced chrome a/c, what happens with bookmarks/extensions? does the a/c i’m logging into inherit any on the client? is the client local profile updated with all extensions and bookmrks??

    lots of duplicate application data. status: solution unidentifed.

    ps q3: what’s the relationship between chome user a/c’s and gmail accounts?
    is is just that they can be linked?

  • Juan Perez

    Sorry I forget to say that YES it’d be completely Legal/harmless-for-you.

    G00gle doesN’t care about this because who pay are the advertisers. More traffic, more money to every one. Except advertisers,, who cares..

    I heard about BSEO techniques to multiple accept an advert so make the keywords go up on price for competition in auctions.

  • Juan Perez

    Hi, When I come to this post I didn’t minded the actual question, what is interesting too.

    What I’m looking for is an app or similar that simulate having multiple browsers open at Same time, managing all pass together to allow 1-click-go-in to multiple login At Time, But Not Mixing cookies, and you can locate or configure to point the ‘post’ part related to ‘comments’ (or likes or even subscribe) to the app so you can perform the multiple action from app in your channels all at time.

    This way anyone can have the capability to manage the 200 youtube channels allowed to a every single phone number (4 acc / 50 channels each), so for example you can set a loop and make your ‘auto-bots’ giving thousand likes to a desired account or even a single targeted video.

    Also it’d be a 200 subscribers at 1 click distance for anyone that require that service.

    I know 200 is nothing but

    AFAIK It is possible to have more than a phone number so, that mean this ‘gap’ is Endless while they don’t know same person/group aren’t owning the different phone numbers behind the accounts.

    Sad is I don’t know coding, but actually I seen a program that if get modify could work for this. It name is Vertex coded by buddah, but was made with different purposes.

    With that I think anyone could make some money, the point is to aim a number like 10.000 channels with the time and I’m quite sure it’s a service that could be hired.

    Bye Tina.

  • Josh

    Your screen shots are from before Google destroyed gmail with that fugly new interface. Man do I miss the better looking gmail!

  • Nishant Thakur

    I would recommend Mailbird. It has a clean UI and looks so professional. I am using it for my business. Mailbird gives three email accounts free and they have a very affordable premium plan. And, if you refer them to your friends, you can get the pro membership free of cost.

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For more details, please read our disclosure.
Affiliate Disclamer

This review may contain affiliate links, which pays us a small compensation if you do decide to make a purchase based on our recommendation. Our judgement is in no way biased, and our recommendations are always based on the merits of the items.

For more details, please read our disclosure.
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