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There’s no such thing as “too many Gmail tips What's New in Good Old Gmail? 5 Features You Should Check Out What's New in Good Old Gmail? 5 Features You Should Check Out You might have missed out on a few new features Gmail has gradually added in the past year. So let's look at what deserves our attention. Read More “, so here are four more quick ones on how to kick up Gmail’s Reply interface to the next level for a smoother experience.

1) Change the subject line: The subject line doesn’t appear in the Reply dialog by default. To bring it up, click the tiny arrow to the left of the To field, then in the dropdown menu that appears, click the Edit subject link.

2) Add Cc and Bcc fields: By default, these fields are also hidden. To reveal them, click on the To field. Another section will pop up right below, and that contains the Cc and Bcc links to the right. To the left you’ll find the From address field, which is handy if you want to reply from a different pre-configured address How to Import & Manage Multiple Email Accounts in Gmail How to Import & Manage Multiple Email Accounts in Gmail It is not uncommon to have several email accounts, but checking multiple accounts in different places is tedious. Hence, many people revert to a desktop email client like Thunderbird or Outlook to manage all their... Read More .


3) Reply to all by default: If you often forget to Reply all in group threads, you should consider making it the default option by enabling the setting under Settings > General > Default reply behaviour. This will replace the Reply icon in emails with a Reply to All icon.


4) Send and archive automatically: If you regularly archive emails after you’ve sent your replies, then you can cut out a lot of wasted time by enabling the Send and Archive button.


To do this, navigate Settings > General > Send and Archive and enable the Show “Send & Archive” button in reply option.

These tips may sound simple, but they’re invaluable — especially if your entire day revolves around your Gmail inbox How to Deal With Inbox Overload and To-Do Lists in Emails How to Deal With Inbox Overload and To-Do Lists in Emails Email is not just communication, it also largely dictates your to-do list. Let's talk about the best tips to link the inbox to our productivity with Andy Mitchell -- the founder of ActiveInbox. Read More .

Do you have any tips or tricks for faster replies in Gmail? Please share them with us below!

Image Credit: Alexey Boldin /

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  1. Paul Personne
    October 16, 2015 at 7:35 am

    Making "Reply to All" the default is the worst possible advice. What kind of idiot recommends making one of the most common sources of e-mail pollution your default setting? "Reply to All" should be used sparingly in e-mail, especially GMail. If you want the world to know something, stick to Twitter, or message boards, or your blog, or some other useless exercise in vanity that I can easily ignore.

    • duy nguyendinh
      October 16, 2015 at 11:26 am

      It is very useful if you work in an environment where email is the main place for discussion. Your not using it regularly doesn't mean others do the same. Think twice before you type.

      • Paul Personne
        October 16, 2015 at 5:59 pm

        I have thought plenty of times about this, thanks, and I have worked in several places where email was essentially the only means of electronic discussion. Even in those cases, reply all was the #1 source of unwanted, useless email. Reply all can be useful and appropriate, but it should NEVER be the default setting.

  2. Rafa Melo
    October 16, 2015 at 7:24 am

    Wao!! Akshata Shanbhag the article was beautiful and short but!!! a disaster; I tried enjoying the short instructions and recognized how confusing Gmail can't be but with the simple task of one subject you could have been more descriptive. I might not have the same level of writing you have but I rewrote the article in Spanish with some of the corrections. I will send you a copy if it passes moderation. Let me work on it.

  3. Rafa Melo
    October 16, 2015 at 5:15 am

    Wao!!! I just realize how short and beautiful the article is.... Nice; now we just need to start the Spanish versions' wink, wink!!

  4. wlalos
    October 15, 2015 at 2:33 pm

    Pros don't use gmail.

    • Akshata Shanbhag
      October 15, 2015 at 3:02 pm

      Maybe not, but then again one can become a pro at anything one uses.

    • David Rosen
      October 15, 2015 at 5:59 pm

      Tell that to the 10's of thousands id Google Business App users.

      • wlalos
        October 15, 2015 at 6:10 pm

        If I only could…

    • carstorm
      October 16, 2015 at 3:03 am

      What do pros use?