3 Ways to Backup Evernote (and Do You Need To?)

Ads by Google

Worried about losing the information you store in Evernote? Take matters into your own hands: back up the notes, notebooks and other information you store in Evernote. But why back up Evernote? After all, the service already syncs to the cloud, and if you have multiple computers your data is also in all of those places. Isn’t that enough?

Well, it depends. Unlike, say, Dropbox, Evernote does not offer a revision history – your content all syncs as-is. This means you could potentially lose any note you accidentally delete from the trash, or any content you accidentally delete from a specific note. If you share a particular notebook other users might make changes you don’t like. You get the idea: information goes away sometimes. As with any software, backups are the only real answer for that.

There’s also the possibility – however farfetched – that Evernote won’t always be around. Maybe a company like Yahoo will buy it, only to shut it down 30 seconds later, because Yahoo. Maybe a monumental server crash will result in lost data. Perhaps Anonymous will destroy the service. Sure, it’s unlikely, but stranger things have happened.

The amount of risk won’t matter, however, if you back up your Evernote data regularly. Here’s how.

Exporting Notebooks

If you use the desktop version of Evernote – offered for Windows and Mac users – you can export your notes and notebooks using the software itself. Save that data to a cloud service, or an external drive, and you’re well on you way to ensuring you won’t lose your data.

It’s easy to export any individual note you have open – just click File then Export Notes… to create an Evernote-specific file or an HTML document.
evernote-export-notebook
This is a tedious way of working for many notes, so it’s a good thing you can also export entire notebooks, though it’s a little bit hidden. Right-click the notebook you’d like to export. You’ll see the option to export it:

Ads by Google

evernote-export

Mac Users Note: You will not be able to export from the shortcuts bar – view all Notebooks to do this.

As with an individual note, you’ll have two options: an Evernote-specific format and HTML.

evernote-format

Use the Evernote format if you’d like to re-import this file later – all you’ll need to do is double-click the file. Use the HTML option if you want a backup that works independently of Evernote, but note that importing this into another service will be more complicated.

Just Grab Everything – Manually!

Exporting individual notebooks is all well and good, but even that is time consuming if you’ve created hundreds of notebooks. Can’t you just grab everything at once?

As it turns out, yes you can. The desktop versions of Evernote for Windows and Mac store your notebooks locally, and you can find them using your file browser. Here’s where they are:

Windows (Vista, 7, 8):
C:\Users\[username]\AppData\Local\Evernote\Evernote\Databases
evernote-folder-location
Mac OS X:
/Users/[username]/Library/Application Support/Evernote

evernote-folder-mac

Back up these folders and you should be completely safe. Even if your account is completely deleted, and your hard drive crashes, you’ll be able to get Evernote set up again the way you like it by copying this data back to where you found it.

Mac users: If you’re using the Mac App Store version of Evernote, you’re going to have a hard time finding your notebooks – it’s nearly impossible. Go ahead and download the .DMG of Evernote for Mac and install it manually. Your old notebooks will be imported after you log in, which may take a while, but it’s your only choice if you want to back up Evernote manually.

Windows 8 users: the same goes for you when it comes to the Microsoft Store. You can only grab your notes with this method if you’re using the standalone “desktop” version of Evernote, so be sure to install that instead of (or alongside) the Metro version.

Automated Backups

Whether you’ve scheduled automated Windows 7 backups, set up Windows 8’s great backup service or use Time Machine on your Mac, good news: you can set these services up to also backup Evernote. Simply ensure that the folders above are being backed up by your backup software of choice and you’re good to go.

You can also do this using cloud storage services like DropBox using symbolic links.

Conclusion

Any of these methods should help you feel more secure about your Evernote data, which in turn should help you feel more secure. Sure, it’s unlikely that you’ll ever lose your Evernote data, but if that information is essential to you why not take the added precautions? If you’ve set up automated backups, all you need to do is ensure your Evernote folders are included.

Do you know of another way to back-up your Evernote data? Have you checked out our Evernote manual yet? Please, fill me in in the comments below. I’d love to hear from you, as always.

Join live MakeUseOf Groups on Grouvi App Join live Groups on Grouvi
Awesome Internet (and Tips)
Awesome Internet (and Tips)
1393 Members
Stay Anonymous Online
Stay Anonymous Online
1022 Members
Deep Web Links & Tips
Deep Web Links & Tips
686 Members
Windows_10
Windows_10
635 Members
Windows Tips
Windows Tips
598 Members
Windows Troubleshooting
Windows Troubleshooting
541 Members
Best Windows Software
Best Windows Software
534 Members
Web Security & Privacy
Web Security & Privacy
498 Members
Computer Hardware Talk
Computer Hardware Talk
481 Members
Music Apps & Sites
Music Apps & Sites
387 Members
Affiliate Disclamer

This article may contain affiliate links, which pays us a small compensation if you do decide to make a purchase based on our recommendation. Our judgement is in no way biased, and our recommendations are always based on the merits of the items.

For more details, please read our disclosure.
New comment

Please login to avoid entering captcha

Log In