How to assign a single email address to multiple recipients?

Anonymous September 5, 2014
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How to assign a single email address to multiple recipients? For example, how would I send a single email to all the editors at MakeUseOf?

Similarly, how can I assign an email account to send an email to multiple email recipients through use of a single email address?

  1. Oron J
    September 6, 2014 at 10:24 am

    The term differs between mail clients. For example, in Thunderbird it's called "List" and on the Mac's address book it's a "Group" or "Smart group" (there are differences between them but both do the same job). In GMail, much as on the Mac, the feature is called "groups" and you need to add existing contacts to it (i.e. you can't simply create a "group" and type lots of addresses into it). In short, check your email client and look up the help if necessary (search for "Addressing", "Group" or "List") and you'll find the details for your program.

    Sending "blind" is done via the BCC, which is not directly related to having distribution lists/lists/groups. Any address typed into the BCC field will not show up at all on other people's clients (possibly not even on the recipients, depending on their email setup).

    As for various modes of replying, again, this depends on your email software. Most (all?) programs have "reply (to sender)" and "reply all" buttons. You can't "reply" to fixed senders but you can forward to them (again, you can use lists/groups for that if you like).

    • Dr.sunil V
      September 8, 2014 at 8:12 am

      Thanks. Please tell , for process mentioned by Jan , how to avoid a) fwd in emails received by group, and other three sub-queries. Thanks

    • Oron J
      September 9, 2014 at 6:05 pm

      For process mentioned by Jan, better ask Jan!

    • Drsunil V
      September 10, 2014 at 12:45 pm

      Kindly view on this url that , this sub-question is posted here , in connection to your furthering to reply to sub-question posted in Jan's reply thread , as above

    • Oron J
      September 10, 2014 at 1:36 pm

      Not really. Jan's thread is above mine!

    • Dr.sunil V
      September 11, 2014 at 4:56 pm

      Kindly see and understand that , Irrespective of physical location of your reply , this sub-question is posted here , in connection with your furthering to reply to sub-question posted in Jan’s response

  2. Jan F
    September 5, 2014 at 8:04 pm

    Email forwarding.

    On an Exchange server it's exact name is (I believe) distribution group. On other server software it's sometimes called group email, recipient group or simply a forward address.

    Basically, you create an email address e.g. "internal@yourdomain.com" and you configure it to forward all incoming emails to "user1@yourdomain.com, user2@yourdomain.com" etc.

    Sending an email to all users "blind" without knowing of such a distribution group is not a thing anymore.

    • Drsunil V
      September 6, 2014 at 8:19 am

      Thanks. Nice answer! You mean I can create a gmail id and use it to forward incoming emails to multiple email addresses?

      Please tell , in above scenario , a) How to set replies to i) only sender , ii) replies to fixed senders, iii) set replies to all , including recipients list

    • Jan F
      September 18, 2014 at 4:27 pm

      Usually when an email is forwarded server-sided a reply will go to the original sender.

      If the email is forwarded (semi) manual e.g. via a rule then it depends on how the rule was setup (different limitations in clients and servers).
      Some email clients and servers will automatically put the original sender in the "answer to" field so a reply would go to the original sender. Some clients require you specify that or don't allow you to set it within the rule at all. In that case the reply is most likely going to the address who forwarded it.

      I cannot answer i, ii and iii individual as I am not a Gmail user. Further, I don't recommend using a free personal Gmail address (or any other free service) for such a "forwarding" or "mailing-list" function as this is most likely against the terms of service.

      My answer is under the premise that you are running your own email service.

    • Dr.sunil V
      September 20, 2014 at 4:39 pm

      Thanks. Well done

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